Events calendar for community events

[rufuspollock]

Create a (public) Google calendar and list all our events in it and embed that into our website eg community page.

Can also include instructions on how to subscribe to calendar and/or sign-up to events.

Job story

Useful for both core team and community

When wanting to come to a film evening I want to know what are the upcoming film evenings so that I can pick one that works for me and add it to my calendar

Acceptance

• [x] Google calendar created ✅2023-10-19 https://calendar.google.com/calendar/u/0?cid=Y19kMDY0NjNiYzhiZmU4YWVlNjI1OTkyMTBmNDI3YzMxNzY0YjhkMjFlYmRhZWY5MDhlNTBhMGYyZWE0YTM1ODVlQGdyb3VwLmNhbGVuZGFyLmdvb2dsZS5jb20
  • [x] Add events to it
• [x] Calendar embedded on our site e.g. on its own page https://lifeitself.org/calendar or into existing community page (under a heading you can link to!)
  • [x] Short instructions on how to subscribe to the calendar / add all the events to your calendar (if that is easy to do) ✅ This is included on the community page.
• [ ] BONUS: instructions in e.g. Comms SOP in tao about how to add events to it ...
• [ ] DOUBLE BONUS: Calendar promoted so we can get people to subscribe

Tasks

• [x] Create calendar
• [x] Add a few events to test
• [x] Choose page where it goes
• [x] Embed (get iframe and add to page)
• [ ] Instructions for Tao
• [ ] Promote Calendar
  • [ ] Share in Whatsapp community
  • [ ] Link to Whatsapp community
  • [ ] Add to Youtube descriptions
  • [ ] Linktree add

Instructions for Tao

Life Itself Events Calendar

Intro

The Life Itself Events Calendar is where we can add all online and in person events to one calendar, which can be viewed on the community page, so that people can view upcoming events and copy them individually to the calendar or subscribe to the entire calendar.

How to gain edit access

1. Request to be added to the calendar as an editor by one of the current editors (Lauren, Nathen or Rufus)
2. Accept the invitation to join the calendar
3. The Calendar will then show up under your calendars on calendar.google.com

How to add an event

This Loom video explains how to add an event from your google calendar: https://www.loom.com/share/c14ac833622241538280789c56b1bc4e?sid=a9c7190d-ce54-4951-a64a-8a1122d0d0bb

[nathenf]

@laurenwigmore ahead of our discussion I have created a publich google calendar added the values jam and Boaz call to it https://calendar.google.com/calendar/u/0?cid=Y19kMDY0NjNiYzhiZmU4YWVlNjI1OTkyMTBmNDI3YzMxNzY0YjhkMjFlYmRhZWY5MDhlNTBhMGYyZWE0YTM1ODVlQGdyb3VwLmNhbGVuZGFyLmdvb2dsZS5jb20

[rufuspollock]

@nathenf 👏 and i've added some acceptance now with more info (given this seems like worth doing)

[rufuspollock]

@nathenf and can you share the calendar with me so i have direct access.

[nathenf]

@rufuspollock

@nathenf and can you share the calendar with me so i have direct access.

You can click subscribe on the community page 🎉

[nathenf]

You were already added to edit the calendar

[nathenf]

@laurenwigmore @rufuspollock One caveat with this approach is we cannot see who has subscribed to the calendar, or know how many people will come to a call before it happens.

I think this is almost ready to close, @rufuspollock let me know if the above is what you had in mind for the SOP stuff and I can add it to the Tao.

[rufuspollock]

FIXED. For now this is good enough. I don't think we need an SOP for this ... and promotion is a bonus (not needed IMO for now).