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livecomsjournal / livecomsjournal.github.io

Content for policy/instructional pages of the Living Journal of Computational Molecular Science (LiveCoMS)
https://livecomsjournal.github.io
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Modification of voting procedures #158

Closed dwsideriusNIST closed 5 years ago

dwsideriusNIST commented 5 years ago

Two changes to the bylaws:

  1. Remove brackets around [Conflict of interest] in the bylaws. Are they supposed to be there?

  2. Modify voting procedures:

    a) Allow the Secretary to terminate a vote early if both 2/3 of board members have voted and the vote outcome cannot change, unless the motion states otherwise. The purpose here is to not hold up business because the vote has to stay open for one week (per the current bylaws), even though the outcome of the vote cannot change. The restriction of "unless the motion states otherwise" gives us an option to ensure that a vote is held for one week (or more) if there is a desire for unanimity, 100% voting, or some other social reason.

    b) Shorten the notification period for rush decisions (e.g., have to vote within 12 hours) to three days. The notification period had been "one week (or more)", but I think this is too long if we need to make a rush decision, hence the reduction to three days. This is a point for discussion - maybe three days is too short. Maybe it needs to be four days to cover the case of notification on a Friday before a Monday holiday.

davidlmobley commented 5 years ago

Probably the brackets are there because someone had intended to make it a link and forgot.

The other decisions may actually require a vote... However, it sounds good to me.

Rush decisions with three days notification seems reasonable to me.

mrshirts commented 5 years ago

The brackets are indeed not supposed to be there; I was figuring out how to do markdown anchors, and didn't remove those once I figured it out. It would be best to do a PR separately on this that can be merged directly.

dmzuckerman commented 5 years ago

I assume changes to by-laws require vote, but these look like good suggestions. Thanks @dwsideriusNIST !

dwsideriusNIST commented 5 years ago

1) I revised the PR to remove the text corrections. I'll submit a separate PR to address this

2) Is everyone okay with the three notice for urgent/short timeframe decisions?

3) @dmzuckerman yes, we'll vote before this PR is merged.

davidlmobley commented 5 years ago

Looks good.

davidlmobley commented 5 years ago

Oops, @dwsideriusNIST - I think you pushed your square bracket changes to this PR again.

dwsideriusNIST commented 5 years ago

aah, I pushed to the master branch and mucked up this PR. I'll rebase back one commit and push the other correction to a different branch.

dwsideriusNIST commented 5 years ago

fixed... square bracket fix will be in a different branch

mrshirts commented 5 years ago

I took care of the brackets in #161. May need to rebase.

dwsideriusNIST commented 5 years ago

I rebased after PR #161 and the revision is now a clean commit

mrshirts commented 5 years ago

Vote passed, merging into bylaws.