The agreement will be similar to the following. When viewing, this will be a google doc published view, and when downloading this will be a pdf document.
January 30, 2018
Contact first nameContact last nameEvent
Dear Contact first name:
You have requested race support services from Frederick Steeplechasers Running Club for your event. This is to confirm that we have scheduled the race support services as detailed on the following agreement. Please sign and return the second page to secure your date.
Your organization is responsible for the following:
Finish Line/Timing Services
Provide race bib numbers with pull-off tags to all participants with the name, age and gender of each participant recorded on the tags. The runners should be instructed to pin the race bib (with the pull-tag in place) on the front where it can be clearly seen by the finish line personnel
Premium Promotion: Provide spreadsheet file of your participants' email addresses from the previous year (if available) , and then provide the current list at the conclusion of the race. Please include a statement in your race waiver as follows: I understand that I may receive emails about this race and other races promoted by the Frederick Steeplechasers Running Club.
Course Support: Aid stations and Course Marshals at key locations along the route are recommended and are the responsibility of the race organizers.
FSRC is responsible for:
Finish Line/Timing Services
Transport, setup and operation of FSRC equipment (Display Clock, Time Machine Race Timer, Finish Line Chute, flags, signage and related materials)
Timing and scoring, including generation of a list of award winners, posting of ordered bib pull-tags with finish times at the race site, and delivery of bib pull-tags at the conclusion of the event. Note: FSRC does not tally final race results beyond the award winners. Race Directors are expected to use the delivered bib pull-tags to generate race results.
Course Marking
The race course will be marked with cones, directional signage and mile markers
Premium Promotion
Your race will be included in twice-monthly email blasts to the FSRC-maintained list of area race participants, starting three months prior to your race date.
Results: Your race results will be published on the FSRC website, if desired. Email results to results@steeplechasers.org. Suggested format can be found on the Race Support Services page of the FSRC website.
FSRC finish line, timing and course marking services apply only to the competitive portion of the event. Walks or “fun runs” associated with the event are not part of this agreement and are the sole responsibility of the event organizer.
Thanks
Mark Lawrence, Race Support Chair, Frederick Steeplechasers Running Club
[Mark's phone number]
[Mark's email address]
louking
commented
5 years ago
The agreement will be similar to the following. When viewing, this will be a google doc published view, and when downloading this will be a pdf document.
January 30, 2018 Contact first name Contact last name Event
Dear Contact first name:
You have requested race support services from Frederick Steeplechasers Running Club for your event. This is to confirm that we have scheduled the race support services as detailed on the following agreement. Please sign and return the second page to secure your date.
Your organization is responsible for the following:
Finish Line/Timing Services
Standard Promotion: Add your race to the FSRC website event calendar (if not already present): https://steeplechasers.org/events/community/add
Premium Promotion: Provide spreadsheet file of your participants' email addresses from the previous year (if available) , and then provide the current list at the conclusion of the race. Please include a statement in your race waiver as follows: I understand that I may receive emails about this race and other races promoted by the Frederick Steeplechasers Running Club.
Course Support: Aid stations and Course Marshals at key locations along the route are recommended and are the responsibility of the race organizers.
FSRC is responsible for:
Finish Line/Timing Services
Transport, setup and operation of FSRC equipment (Display Clock, Time Machine Race Timer, Finish Line Chute, flags, signage and related materials)
Timing and scoring, including generation of a list of award winners, posting of ordered bib pull-tags with finish times at the race site, and delivery of bib pull-tags at the conclusion of the event. Note: FSRC does not tally final race results beyond the award winners. Race Directors are expected to use the delivered bib pull-tags to generate race results.
Course Marking
Premium Promotion
Results: Your race results will be published on the FSRC website, if desired. Email results to results@steeplechasers.org. Suggested format can be found on the Race Support Services page of the FSRC website.
FSRC finish line, timing and course marking services apply only to the competitive portion of the event. Walks or “fun runs” associated with the event are not part of this agreement and are the sole responsibility of the event organizer.
Thanks Mark Lawrence, Race Support Chair, Frederick Steeplechasers Running Club [Mark's phone number] [Mark's email address]