april_2021

[lzim]

April (wk1)

hq_workgroup

• [x] More resumes have been received - Discuss at Team Time.
• [x] Story Mapping 1,2,3,4, Retreat this afternoon.
• [x] Story 5 - Communication w/BISL
• [x] Story 6 - Liberty starts this week.
• [x] Lindsey has Stanford interview at 1:30PM.
• [x] Facilities - Testing and mtl.help@va.gov schedule review - Nazarizadeh, Afshin will test this week's site.
• [x] R01 Survey & Manuscript
• [x] MTL Facilitation Manual
• [x] Please schedule 1:1s on Thursdays after hq-workgroup
• [x] No later than 1:1 need all proposals for research funding.
• [x] Need to prepare for next week's co-I meeting.
• [x] Email Lindsey for vacation time, send it to timekeeper (PAVIR/VA), put it in mtl.help@va.gov & mtl.info@va.gov

sim_ui_model_workgroup

• [x] #1691 - Major Emphasis for Manuscripts Rollins, James M. (Praxis Analytix LLC) will complete this week and provide reviewer card to Lindsey.
• "sta6a" - 640ha_stc only team that has that alphanumeric.

quant_workgroup

• [x] research/57 - accounting for turnover/demand - discuss w/Lindsey at the Story 1-4 retreat
• [x] research/60 - Accounting for turnover/demand at the Story 1-4 retreat
• [ ] research/91 - Power BI - Discuss w/@anthonycpichardo tomorrow AM
• @anazariz has made the connection Power BI Excel Plugin
• @lzim will email the BISL migration team Monday AM to find out if this plugin can be used to preserve the "look and feel" of Excel that the clinicians like.
• [x] @dkngenda updated the quant_research on the board and will update the co-I.
• [x] @anazariz will update quant_operations

facilitate_workgroup

• [x] authorship_app feature_request: In future- exporting estimates from GitHub into the authorship app and use it to determine authorship ranks.
• [x] MTL Facilitator & Technical Manual
• [ ] #648 - @lijenn will work on it
• [ ] #1680
• [ ] #1843
• [ ] #1847
• [ ] #1750
• [ ] #1828

[lzim]

April (wk1)

8AM workgroup

• [x] ZenHub Reports
• [x] Velocity by workgroup
• [x] All Stories
• [x] Stories 1 & 4

If you're leading a story, please update the story before the workgroup meeting it will be discussed below:

Cleaned up w/standing meetings and Issue #s. Story 1 & Story 4 - team_time on Tuesday Story 2 & Story 3 - with Anthony during his time this week. Story 5 - Briefly Ash's update quant_operations on Thursday Story 6 - Support Workgroups at 2PM on Wednesday Story 7 & 8 - Sim UI Workgroup

STORY 1 & STORY 4: "Co-Author a Published Team PSD Manusccript"
If we align the 10 steps of our manuscript tracker (https://mtl.how/manuscripts) with sprints in 6 month roadmap it ensure that manuscripts will be regularly subumitted.

STORY 4: "QA/GH Standards in Team PSD Manual" deliver sprints on time without stress.

Each grant has 3 cardsin the https://mtl.how/documents Column 4: dissemination_va_scientists Compliance(steps 1-6) Analysis(steps 7a, 7b) Dissemination(step 8)
The second part of dissemination is covered in OSF, manuscript_tracker, etc.] 
 5 MAJOR GRANTS 1.R21(research) 2.R01(research) 3.IIR(research) 4.SAMSHA(system of care, education not research) 5.HEAL(pending) 
 Compliance
Steps 1-6 are needed before any research commences. Grant-Specific Aims Clinical Trials Registration(if CRT) IRB ORD DART All of steps 1-5 are renewed annually for progress. Any changes have to be submitted for review. 
 Analysis Steps 7a & 7b are "prior work" categories needed before any manuscripts can be submitted. 
 7a. R Notebook
- [ ] a. How to use Notebook (packages, etc.)
- [ ] SQL -> R Data Prep & manupulation
- [ ] Study Design (site selection, operational definition, covariates, baseline data, etc.
- [ ]quant:Aim Descriptive Statistics;qual:coding
- [ ]quant:Aim Measurement Analyses (EHR issues, psychometric properties of surveys or scales);qual:codebook refine (inductive/deductive)
- [ ]quant:Aim Inferential Statistics;qual:coding analysis

• [ ] Planned exploratory analyses
• [ ] Post hoc analyses 7b. GitHub Branchfor each Grant. 
 Dissemination
  8. OSF Project
for each grant for each conference presentation 
for each manuscript)

Step 9- All relevant manuscripts from any grant build from all of these resources.
 https://mtl.how/manuscripts https://mtl.how/authorship

[dkngenda]

April (wk3 )

Workgroup leads 8:00 am:

• We don't want to see an issue sitting in "needs triage column" of the mtl.how/bugs tracker. (unless it comes through overnight.
• We should all be leading the 8am workgroup meetings on Monday.
• Everyone should be familiar with the board so as to cover for each other.

Bug tracker

1887:

• Providers not showing up in the data UI. Providers not in the same sta3n facility
• This kind of data was not planned. It will require a structural change in the data.
• This will be a feature request since we will be required to shown data at sta6a. Currently it's at sta3a.
• @anazariz will create a ticket as a feature request. Associate the issue with the starter card.
• card moved to validated actions (ranked)

1841:

• This is a feature and will be completed next week by @lijenn

1806:

• Bug resolved already.

1691:

• @jamesmrollins will sort it out before end of the day. i.e needs to be reorganized for each experiment recreation.

1868:

• Will be discussed at facilitated workgroup on 20th

1864:

• Image looks much more crisp. Issue is closed

Feature tracker:

1282:

• Review the card on Wednesday research.

396:

@lijenn

• Need to update the 9 clicks at the top.
• This needs to be completed before session 5 (second week of May)
• Title needs to be updated.

• 323:

• Needs to be brought up during Qual WG meeting.

1023:

• CRM being handled with a different set of cards.
• This card will be closed and anything CRM related moved to #1299

1242:

• Need to be reviewed on Quant WG on Wednesday.
• Needs to be addressed together with 1241, 1242, 1282

• 1276:

• No current LSV current requirements.
• Needs to be closed. No outstanding LSV requirements.

Decision: Individuals to identify other stale tickets on feature tracker close or put them in the icebox

Triage

Decisions:

• Need to relook at the top 6 candidates #128
• CRM Team still needs our help to configure outlook and exchange for MVP #1885
• We need support workgroup meeting for fleshing out story 6. Tasks need to be assigned to other people other than Jenn.

  • 1898 File Storage/Access facilitate

  • 1897 Documentation/Notes facilitate

  • 1896 10 Standard CRM & co-plan Dashboards

  • 1895 Facilitator Assignment facilitate

  • 1894 Outlook Integrations of Invitations facilitate

  • 1893 Create and Send co-planning email templates facilitate

  • 1892 Email Alerts facilitate

• Stacey is going to use team time for story 4.
• Use #MM on 04/19 or Qual WG next week on Wednesday for #1811.
• @jamesmrollins cancelling his simUI meeting this week

FYI @lzim

[staceypark]

4/22 hq meeting

mtl.how/bugs

1887 - put into icebox & feature_tracker

1905 - need clarification from Lindsey

1913 - Jenn has provided order of impacted sites to fix. Ash will investigate.

1903 - David & Jenn will test Friday 4/23

ZenHub reports

• cumulative flow: new issues are rising but we've increased our rate of closure to match
• control chart: last 10 issues ~3.5 weeks to close

ZenHub board -#1886 is inflating points right now, but Ash will split out into separate cards and he will update all of the titles of the cards to match our standard naming convention

• need to still review Story 6 assignments next Monday

[dkngenda]

4/26 Workgroup leads

CRM

• Needs to set github to set up card to ask questions about workflows.
• You can use Support workgroup meeting on Wednesday(Jen)/ Thursday quantitative meeting (Ash)
• How to work asynchronously - might be challenging. Will require one on one conversation especially at the outset to avoid a cake wreck.

Bugs:

1905

• There is a confusion about the language.
• Lindsey checking the technical definition for the E columns. -#1906
• wont impact Loma linda today

  1913

• Filter missing.
• Fix identified.
• Affects all the teams
• Most urgent and needs to be understood today.
• Affects the dataMeas tab not the flags.
• Try to fix it by 8am facilitate meeting on Tuesday.

Reports

• James running a week behind due to COVID related issues with his team.

Board highlights

• A lot of things were close in 2nd sprint
• lzim to review #142 today.

1748: includes Admin & session 4 MTL menu

• In production ready to be used by Stacey.
• Only dependency is the updated .gifs.
• Park, Stacey D. migrate the https://mtl.how/menu

1759

• Has the documentation plan been discussed?
• When and how will the training documentation be ready.
• James creating documentation on TeamPSD manual (Needed by week 2 May) (#1610)

1727:

• We are not doing anything in D365. We only have documentation of our workflows.
• We have pre/post template emails ready

1909

• @lzim Need to see a mock up of how this will be applied (How Stacey will set this up)
• Lindsey Document Structure will become the Team Structure
  • wk_4 apr_epic - After we assign people to organization
  • wk_1 may_epic - Login own account

Howard's team to get the word doc with questions on Teams to be edited asynchronously by Lindsey, Stacey, Ash and Jenn. More discussion on the document will be done on Wednesday support workgroup at 2pm PCT

[staceypark]

hq 4/29

bugs

1868

1935 - this will affect the monday team meeting. Jenn & Stacey have not run into this issue.

1903 - we've realized this bug is different in sharepoint vs. in the teampsd folders. ash will setup a way to test this on sharepoint.

next week's meetings:

5/3 manuscript:

• r01 baseline surveys #1517

• 5/4 facilitate:

• Review how to run team data table and shape expectations that this is NOT an HQ/Jenn task, but part of each facilitator's workflow to know how to do.

5/5 sim ui:

• Jenn, Stacey, & James scope out how to do guide automated updates and QA with GH actions (related #1868)