Week of 9/3 #hqhuddle

[staceypark]

hqhuddle

• [x] 1. Update GH dependency check label definitions #478
• [x] 2. welcome & orient Rita to the team
• [x] 3. orient team to changes in SOP including new meta column cards: #600 #601 #602 #603 #604
• [x] 4. PCSPDB due today #599
• [x] 5. Prep for MTL Facilitate this week
• [ ] Resolve Issue #401 of error with zeroes in Params file
• [x] #483 VA REDCap
• [x] #480 team tracker

[lzim]

All HQ @staceypark @jessfroe @ritahitching

• Need to clarify across document_tracker that if there are .gifs needed they need to be tracked in the document_tracker session cards under checklist item 5.

• NOTE: Some items are meta_card items, like, yes, we do want all "Outputs and Text" .gifs updated. (some are session-specific)

• Jane created several in PR, but that will hide them from other documenters across the document_tracker

• We need those .gif needs to be added to the session card as a checklist item

[jessfroe]

🌞

“As we discussed on Wednesday during this intersession prep meeting, today we will divvy up to practice telling causal systems stories. The details are in the record below.

Also, we spent a fair bit of time on Wednesday focusing on MTL resources principles for co-facilitators, our schedule and next steps, and the research on importance of psychological safety for achieving organizational improvement using system dynamics. Several in attendance recommended that this was a valuable video to watch Please check it out here: [insert the complete link, so that they can just click right on it and go to the video; I’ve omitted it on GH, because we do not post secure paths here]”

• Just so I'm crystal clear, when you say complete link, are you referencing the pathway to the 000 folder in Team PSD? Or, is there another place we are saving them?

• Grant meeting schedule: Let’s clarify with Savet and Andrew what we will cover at the 10/4 meeting first. Then, yes, let’s circulate an invite to the 10/4 meeting.

• Got it, thanks! Should I reach out to them, or will you discuss the 10/4 meeting with them and relay the information to me?

[lzim]

@jessfroe

For the link, you are right re: 000 just want to make sure it has the full path not d:/ or something unique to your own server mapping.

• If you’re still unsure, I’m trying to wrap up a call now and should be in my office in just a few minutes.

Let’s talk about the rescheduled meeting on the Monday A.M. workgroup leads meeting next week. Since the email already went out, there is no need to rush this now, it can wait until next week.

[lzim]

HQ

• [ ] tt_teampsd: Our celebration should be the completion of the MTL 1.8 release milestone.
• [ ] We also need to start to circulate details about the Team PSD fall party.
• [ ] We will likely want to send out a separate invitation, but also may want a Calendar icon or some other way to denote upcoming events in the team.

[lzim]

HQ:

• [ ] Reschedule VAPOR for 9/24 separate from the Grants/Co-I meeting.

[staceypark]

Adobe Connect recording naming convention: 2 digit session number_teamname_topic (mm, w, ff)_date

i.e. s06_t2_mm_2019_09_06

[staceypark]

• [ ] 8/30 adobe connect session needs to be backed up
• [ ] @ritahitching rename adobe connect recordings according to our new naming convention

[staceypark]

• [ ] could we add the video links to the team_tracker as well?

[ritahitching]

@ritahitching

• [ ] label inside and outside of the box (number and serial number) and take a photo - 16 monitors - create a spreadsheet.
• [ ] document ports for monitors - touch screen - requires a USB and video chord - check HTMI and SVGA
• [ ] test all monitors with commensurate stations of mtl team
• [ ] use stations that are mapped consult with @staceypark

[staceypark]

gifs for next week

• [ ] update guides and update the cards as an example
• [ ] give example of how to do it, and try to do a gif (with new monitors) based on Jane's comments
• [ ] then train orient

hq training

• [ ] train @jessfroe & @ritahitching on OSF file check in/check out
• [ ] @jessfroe add hq manual to OSF
• [ ] @ritahitching add/update training needs in the manual

[staceypark]

• [ ] 9/6 mtl facilitate f/u email w/ @ritahitching including the video link and reminder that next week meetings are cancelled by sending ourselves the test email first & then emailing it from there.