There are many volumes that we have digitized and submitted to HathiTrust based on copyright release forms. However, we don't have any system that connects copyright release forms and those affected by the form.
I think we should build some kind of system or database that will keep track of each copyright release form for the following:
copyright holder with contact information
title of the item
local system ID (BibID) and OCLC number
volume info, if applicable
digitization agency.
Further discussion is needed to identify critical information we should capture and how we should manage all copyright release forms.
Submitted by MJ to JIRA on 1/20/2015: