Email Approvals

[jberanek]

Is there any way to send an email to the room admin every time a user makes a booking request?

I would also like to then send an email when the booking has been approved.

I took a look in the functions_mail.inc file and I see some lines relating to approval, but I'm unsure of exactly what to edit, where to place the edits.

Reported by: *anonymous

Original Ticket: mrbs/support-requests/1551

[jberanek]

No need to edit any code. Just set the following in your config file:

$mail_settings['room_admin_on_bookings'] = true;  // the room administrator

Original comment by: campbell-m

[jberanek]

Thank you! Is there any way to customise the email subject and text as it currently reads as follows:

Subject: Entry approved for Your Company MRBS An entry has been approved by the administrators; here are the details:

view_entry.php?id=211

Brief description: test

Original comment by: *anonymous

[jberanek]

Also, I just checked and no email is sent when a booking is rejected.

Original comment by: *anonymous

[jberanek]

You can alter the text by using the $vocab_override config settings. See systemdefaults.inc.php for more details. The tokens you need to change are "mail_subject_approved" and "mail_body_approved".

However you may not need to do that, if all you want to change is the "Your Company MRBS" bit. To change "Your Company" you should set $mrbs_company in the config file.

Note also that you need to set $url_base to turn that line "view_entry.php?id=211" into a link.

Also, setting

$mail_settings['details'] = true;

will give you more details about the booking.

There are a lot of configuration options available in MRBS. It's worth reading through systemdefaults.inc.php and areadefaults.inc.php to see what can be changed.

Original comment by: campbell-m

[jberanek]

Have you got

$mail_settings['on_delete'] = true;

set in your config file?

Original comment by: campbell-m

[jberanek]

Thank you that's working now. The only issue is it's sending the approval and rejection emails to the admin and not to the user who booked. I need the user be able to see when/if their booking has been approved.

Original comment by: *anonymous

[jberanek]

I read through and did a find on both systemdefaults and language, but I couldn't find any tokens for "mail_subject_approved" or "mail_body_approved" in either file.

Changing the view entry to a link worked, thank you.

Original comment by: *anonymous

[jberanek]

Have you got

$mail_settings['booker'] = true;

set in your config file?

Original comment by: campbell-m

[jberanek]

No, the tokens are in the lang/lang.en file. However, don't edit the lang files, but instead use the $vocab_override feature in the config file.

Original comment by: campbell-m

[jberanek]

Yes, but I stupidly forgot to overwrite when uploading the new config...my bad

Original comment by: *anonymous

[jberanek]

Done, thank you!

Original comment by: *anonymous

[jberanek]

One last thing. As the admin I need to know when someone has requested to book a room that needs approval, but I don't need an email every time I book a room under my own account, or when another admin books a room. Is there any way to limit the emails that the admin receives to just booking requests?

Original comment by: *anonymous

[jberanek]

No, sorry, not without modifying the MRBS code.

Original comment by: campbell-m

[jberanek]

Thanks for the response.

Original comment by: *anonymous