Publication of new records / publication of updates - Workflow Issues

[livingstonel]

Publication of new drafts: Need re-confirmation – if an editor submits metadata for review, the CR can approve the metadata OR publish (which approves the metadata by default) correct? Or, if the metadata is submitted, the CR must approve THEN publish - separate actions?

• In testing, I can approve the review of the metadata, then publish.
• I cannot publish submitted metadata without approving first. I get an error message stating it must be approved
• I also tested direct publishing of valid metadata from the CR account – it would not let me publish metadata that was not approved.

Review submission/publish of working copies: problem. As an editor;

• I can create a new working copy, make and save changes, and validate the metadata while in edit mode.
• Metadata shows as valid.
• I submit it to the CR for review.

As Content Reviewer;

• In the editor board the, the working copy of the metadata is gray (unknown validation) with a question mark icon (despite my validating as the editor).
• When I click to view the working copy, it takes me to the published version.
• I see the blue menu prompt on the metadata stating that a working copy exists and to click to view it. It won’t take me to the draft.
• The working copy isn’t counted in the stats in the left hand filter menu > not counted in the # of submitted records in workflow.
• Approval stalemate. Unpublish: appears ok.

2020-09-05: in testing this afternoon, I've submitted a metadata record "Publication in GeoCat Live - Test 7" (48fcb49e-993f-4eef-bb55-f4c65a50c191) as an editor successfully but the metadata fails to appear for approval/publish in the CR account. Can't account for why this would happen. Workspaces are a match.

[josegar74]

• In the editor board the, the working copy of the metadata is gray (unknown validation) with a question mark icon (despite my validating as the editor).

Created this issue about the validation in GeoNetwork opensource project as is not only related to HNAP: https://github.com/geonetwork/core-geonetwork/issues/5008

Seem fixed by https://github.com/geonetwork/core-geonetwork/pull/4996

• When I click to view the working copy, it takes me to the published version.

Seem also fixed by https://github.com/geonetwork/core-geonetwork/pull/4996

• The working copy isn’t counted in the stats in the left hand filter menu > not counted in the # of submitted records in workflow.

The working copy is not really related to the metadata status. An alternative is to add a Filter for the metadata with working copy, like, would that solve the issue @livingstonel ?

[geothorne]

For brand new record scenario with just a submitted draft the publish (approved by default feature) is worked. It was a admin setting option that needed to be enabled within the workflow config section. ie. "Allow publication of non-approved metadata"

Once fist published and a new work copy is created, validate and then re submitted for review the CR is unable to to access the working copy through any link or any means in the publishing record view. The CR only see the publish record. the Working copy has the following icon (?) unknown copy - "valid status -"

However when going to an account with Admin privileges. The account is able to access the working copy of the submitted record.

@jodygarnett and @josegar74 The issue is not necessarily the filtering option, but simply not be able to access the submit working copy record for review by a CR account for that group.....

[josegar74]

@livingstonel I've done this test, using the latest version of the schema and GeoNetwork 3.10.5

• Users: editor and reviewer

• editor creates a metadata, validates it and submits for approval

• reviewer approve and publishes it

• editor edits the metadata, creating a draft copy and validates it:

• editor submits for approval.

• reviewer gets the following in the editor dashboard, with the correct status:

Please check if the steps are the same as yours or there's any difference.