MoneroKon 2022 Planning Meeting: Saturday 28th May 2022 @ 18:00 UTC

Logs below:
[2022-05-28 19:00:20] <midipoet> It is MoneroKon 2022 planning meeting time
[2022-05-28 19:00:29] <midipoet> Agenda is here: https://github.com/monero-project/meta/issues/708
[2022-05-28 19:00:31] <midipoet> 1. Greetings
[2022-05-28 19:00:33] → sgp_[m]1 joined (~sgpmatrix@2001:470:69fc:105::3825)
[2022-05-28 19:00:58] <ajs_[m]> Telegram bridge is down
[2022-05-28 19:01:02] <ajs_[m]> Fyi
[2022-05-28 19:01:20] <midipoet> i have no idea how or who can fix that
[2022-05-28 19:01:55] <msvb-web> Hello.
[2022-05-28 19:02:48] <ajs_[m]> I have the bot running on a vps, but it is not connecting to irc for some reason
[2022-05-28 19:03:01] <ajs_[m]> I'll check it later
[2022-05-28 19:03:18] <midipoet> ajs_[m]: ok. 
[2022-05-28 19:03:24] <midipoet> let's continue
[2022-05-28 19:03:31] <midipoet> 2. Invoices for community approval (DR)
[2022-05-28 19:04:04] <midipoet> we have two invoices for approval
[2022-05-28 19:04:10] <midipoet> they can be found on the kanban
[2022-05-28 19:04:17] <midipoet> https://cryptpad.disroot.org/kanban/#/2/kanban/edit/dXRhQNnsd3eLZelrDTAyK-eZ/
[2022-05-28 19:04:34] <midipoet> the first is the venue invoice no.2
[2022-05-28 19:04:42] → individual-1[m] joined (~individua@2001:470:69fc:105::1:a997)
[2022-05-28 19:05:35] <midipoet> i think we are still waiting for a more detailed invoice, is this correct? (i know there was a discussion on this at the wednesday sub-meeting but my connection dropped)
[2022-05-28 19:05:51] <midipoet> msvb-web: do you remember?
[2022-05-28 19:07:47] <midipoet> we also have a second invoice from ajs_[m] which is for the Monero apartments
[2022-05-28 19:07:55] <midipoet> https://cryptpad.fr/file/#/2/file/88RbIgMZhUQgZtjh3tUNP1D1/
[2022-05-28 19:08:45] <ajs_[m]> All the room have been allocated to volunteers/speakers 
[2022-05-28 19:08:56] <midipoet> ajs_[m]: was just about to ask!
[2022-05-28 19:09:12] <midipoet> are monero talk in that list?
[2022-05-28 19:09:29] <ajs_[m]> We need to pay the reservations by 9 June
[2022-05-28 19:10:00] <ajs_[m]> Yeah
[2022-05-28 19:10:04] <midipoet> great. 
[2022-05-28 19:10:12] <ajs_[m]> They are taking a studio
[2022-05-28 19:10:43] <midipoet> ok. i think we can vote on this invoice. Approve = +1 Disapprove = -1 Abstain = 0
[2022-05-28 19:10:45] <midipoet> +1
[2022-05-28 19:10:53] <ajs_[m]> 0
[2022-05-28 19:11:23] <individual-1[m]> 0
[2022-05-28 19:12:32] <midipoet> msvb-web: are you available to vote?
[2022-05-28 19:13:34] <msvb-web> Yes, I can vote. Sorry.
[2022-05-28 19:14:03] <msvb-web> Accept.
[2022-05-28 19:14:21] <midipoet> ok. great. in the absence of any disapproves, i think this can be taken as approved
[2022-05-28 19:14:39] <midipoet> thanks for sorting the accommodation out ajs_[m] 
[2022-05-28 19:15:05] <midipoet> i will also press G+H to get an updated venue invoice no.2
[2022-05-28 19:15:12] <ajs_[m]> np
[2022-05-28 19:15:16] <midipoet> 3. Update on venue requirements q list (G+H/all)
[2022-05-28 19:15:34] <midipoet> the doc is found here: https://cryptpad.disroot.org/pad/#/2/pad/edit/NnjBlAV78oEKScZKVnqMOtox/
[2022-05-28 19:15:46] <midipoet> thank you to whomever tidied up the outstanding questions
[2022-05-28 19:17:07] <midipoet> does anybody have any major updates on any items? if not, i think these will have to be discussed at the next Wednesday meeting with @gramsdb and @manhuichi
[2022-05-28 19:17:59] <midipoet> as regards item 1. (Tokens for drinks). i did discuss 1000 tokens at the last sub-meeting. do we still think this is an adequate number?
[2022-05-28 19:18:33] <ajs_[m]> Think so
[2022-05-28 19:18:39] <midipoet> ok. 
[2022-05-28 19:18:59] <midipoet> ajs_[m]: i will also add the monero talk banner to the banner q. as i think we need to confirm this as well
[2022-05-28 19:19:06] <ajs_[m]> Do they have any sample images of what the tokens would look like?
[2022-05-28 19:19:58] <midipoet> ajs_[m]: no - i don't think we have received this yet. i will ping G+H to look at the updated v requirements doc asap
[2022-05-28 19:20:13] <msvb-web> There was a private discussion about (re)using drink tokens for purchasing merchpacks.
[2022-05-28 19:20:13] <midipoet> and hopefully we can get some of these remaining items checked off this week
[2022-05-28 19:20:38] <msvb-web> It's maybe a large question to consider, along with if we or how we want to sell the merchpacks.
[2022-05-28 19:20:40] <midipoet> msvb-web: for people that don't want drinks?
[2022-05-28 19:21:14] <msvb-web> VIP visitors receive a lot of tokens and they can drink a lot or drink a little and exchange some tokens for a free merchpack.
[2022-05-28 19:21:35] <msvb-web> Non VIPs receive too few tokens to get a free merchpack, so they can just drink a few drinks.
[2022-05-28 19:21:49] <msvb-web> We have not really planned this too well yet, there are no details.
[2022-05-28 19:21:57] <ajs_[m]> msvb-web:  for merchpack allocation I think I will have business cards printed so not to mix up with tokens
[2022-05-28 19:22:31] <ajs_[m]> Monerokon branded cards that say free merch
[2022-05-28 19:22:34] <midipoet> yeah, i think having dual-use tokens increases the chance of someone trying to abuse the system!
[2022-05-28 19:22:43] <msvb-web> Okay ajs_[m], then the drink tokens for merchpacks idea is cancelled.
[2022-05-28 19:22:50] <msvb-web> As well as if deedle and binary think it is okay to profit from selling merchpacks so that we can have extra money in the Digital Renegades account to use for next year.
[2022-05-28 19:22:56] <ajs_[m]> When VIPs register, they'll get a card
[2022-05-28 19:22:58] <msvb-web> But they are not here, so we cannot ask them.
[2022-05-28 19:23:28] <midipoet> ok. i think this is a topic for wednesday (what to do about selling merchpaks)
[2022-05-28 19:23:31] <ajs_[m]> Yes
[2022-05-28 19:23:39] <msvb-web> Sounds good midipoet.
[2022-05-28 19:23:56] <ajs_[m]> I think it is less complicated
[2022-05-28 19:24:09] <ajs_[m]> We can order 100 cards np
[2022-05-28 19:24:39] <midipoet> ok. i am going to move on - if anybody has any other outstanding concerns about the v requirements, please just shout
[2022-05-28 19:24:47] <midipoet> 4. Extra ticket sales/capacity increase (ajs/all)
[2022-05-28 19:25:10] <ajs_[m]> Right now, we are standing at about 150
[2022-05-28 19:25:25] <ajs_[m]> Max capacity is 250
[2022-05-28 19:26:06] <ajs_[m]> We have around 45 requests for tickets in the waiting list
[2022-05-28 19:26:54] <ajs_[m]> Should we increase the number and if so, by how many?
[2022-05-28 19:27:07] <midipoet> i think we should release 50 tickets (45 GA and 5 VIP), and then call it a day
[2022-05-28 19:28:35] → monerokon-tg[m] joined (~monerokon@2001:470:69fc:105::2:1c7a)
[2022-05-28 19:29:16] <midipoet> do people think that is fair, or should we try for the 250 (total)
[2022-05-28 19:29:48] <msvb-web> Yes, looking at the floorplan as well as hearing G+H venue reports sounds like 250 is a good limit.
[2022-05-28 19:30:23] <ajs_[m]> We don't have enough custom wooden badges for more VIPs
[2022-05-28 19:30:40] <midipoet> ajs_[m]: noted
[2022-05-28 19:30:42] <msvb-web> Should we release 50 tickets and make a new waiting list for the last 50, or should we release 100 tickets with no plan to use more waiting lists?
[2022-05-28 19:30:54] <ajs_[m]> I think extra tickets should be only for GA
[2022-05-28 19:31:24] <msvb-web> No student 30 EUR and no VIP 150 EUR then. That sounds okay.
[2022-05-28 19:31:53] <ajs_[m]> So 50 for now
[2022-05-28 19:31:56] <midipoet> the only thing i worry is that with a potential extra 100 people we have rain+seating+merch+pastries issues (an extra 50 people is only half the problem on those fronts)
[2022-05-28 19:32:09] <midipoet> i really don't want pastry issues
[2022-05-28 19:32:58] <midipoet> ok. so i think we agree an extra 50 GA tickets to go on sale. 
[2022-05-28 19:33:07] <midipoet> what will be the process for this?
[2022-05-28 19:33:18] <monerokon-tg[m]> [telegram] <franciscom0301> @midipoet good news. Checked my inbox now and we've got answer today (speakers dinner). The dishes for the vegans are confirm. No nuts on the menu, so don't have to worry with this. "Arroz de tamboril" has gluten so they will provide a salmon dish for the intolerant. Also, they  are ok with the payments/invoices we suggested.
[2022-05-28 19:33:31] <monerokon-tg[m]> * we've got an answer today
[2022-05-28 19:33:55] <monerokon-tg[m]> [telegram] <ajs_xmr> Bridge back up
[2022-05-28 19:34:04] <midipoet> @fransciscom0301 thank you for your great work on this. you can reply to the venue if they would like a deposit paid, to please let us know. 
[2022-05-28 19:35:09] <monerokon-tg[m]> [telegram] <franciscom0301> Ok will let them now. Do you want them to provide an invoice for the 30% we're going to pay? (re @xmr_events_bot: (matrix) midipoet @fransciscom0301 thank you for your great work on this. you can reply to the venue if they would like a deposit paid, to please let us know.)
[2022-05-28 19:35:33] <ajs_[m]> I will email people on the waiting list and open up 50 more tickets for sale
[2022-05-28 19:35:37] <midipoet> @franciscom0301 yes, that sounds good. 
[2022-05-28 19:36:11] <midipoet> ajs_[m]: ok. will you open up sales at a set date/time so it is fair?
[2022-05-28 19:36:29] <midipoet> or maybe with a code of some sort?
[2022-05-28 19:36:37] <midipoet> in case someone jumps in and buys a load of tickets
[2022-05-28 19:37:12] <ajs_[m]> Could but it would take more time make codes for everyone
[2022-05-28 19:37:21] <monerokon-tg[m]> [telegram] <franciscom0301> midipoet: which name, IRS number should be included in the invoice?
[2022-05-28 19:37:57] <ajs_[m]> DR details
[2022-05-28 19:38:15] <ajs_[m]> I'll DM you the info
[2022-05-28 19:39:01] <midipoet> ajs_[m]: ok, whatever you think is fairest for the additional ticket sales
[2022-05-28 19:39:20] <midipoet> 5. Talk Schedule status (ajs/all)
[2022-05-28 19:39:35] <midipoet> i think the schedule is almost full, right?
[2022-05-28 19:39:37] <midipoet> https://monerokon.com/pages/schedule
[2022-05-28 19:39:53] <ajs_[m]> Yeah
[2022-05-28 19:40:09] <ajs_[m]> We have two 25 minute slots available
[2022-05-28 19:40:30] <midipoet> have the proposed speakers rejected, or just delay?
[2022-05-28 19:41:12] <msvb-web> What about Nitrokey, will they fill one of the empty speaking slots?
[2022-05-28 19:41:28] <ajs_[m]> Never replied or filled the form by the deadline we set 
[2022-05-28 19:42:13] <ajs_[m]> I got an email from Nitrokey and they interested in doing a remote presentation
[2022-05-28 19:42:19] <midipoet> hmm. ok. let's add this to the Wednesday meeting. i think there are a few LTs that would be great to hear for longer
[2022-05-28 19:42:53] <ajs_[m]> I would like to move two LT to the full slots
[2022-05-28 19:43:15] <ajs_[m]> Atomic Swaps and Monerujo
[2022-05-28 19:43:57] <ajs_[m]> And maybe have Nitrokey as a LT or workshop if they send someone
[2022-05-28 19:44:34] <midipoet> my preference would be for the Bisq privacy implications research to move up to a main slot.
[2022-05-28 19:44:40] <msvb-web> That's a good arrangement ajs_[m].
[2022-05-28 19:45:56] <ajs_[m]> If you consider most of the main talks are monero related, Swaps and Monerujo would be more appropriate imo
[2022-05-28 19:46:43] <midipoet> perhaps this is true, but i think the Bisq research needs a wider audience
[2022-05-28 19:46:53] <midipoet> as it is very important, and has implications for Haveno
[2022-05-28 19:47:12] <midipoet> (i am also biased as i know the researchers)
[2022-05-28 19:47:13] <ajs_[m]> Bisq is focused on BTC privacy implications 
[2022-05-28 19:48:07] <ajs_[m]> Vote?
[2022-05-28 19:48:45] <midipoet> ok. so there are three choices for two slots. 
[2022-05-28 19:49:08] <midipoet> so we can just choose our preferred two to elevate to full talks?
[2022-05-28 19:49:50] <midipoet> the three choices are: 1 = Monerujo. 2 = Atomic Swaps (Farcaster). 3 = Bisq (privacy implications)
[2022-05-28 19:50:17] <midipoet> (bear in mind that Farcaster also has a workshop slot)
[2022-05-28 19:50:43] <ajs_[m]> (Also note that Atomic Swaps and Monerujo guys are also event volunteers)
[2022-05-28 19:52:04] <ajs_[m]> 1, 2
[2022-05-28 19:52:35] <midipoet> ok. my vote is 2 and 3 
[2022-05-28 19:52:59] <msvb-web> 1, 3.
[2022-05-28 19:53:29] <msvb-web> I think we just voted a complete nonsense vote. Did we accomplish anything?
[2022-05-28 19:53:40] <msvb-web> Because there are three voters and three choices, maybe a vote will not work?
[2022-05-28 19:53:57] <midipoet> well if it's just us three, its 1 and 3 are the "winners"
[2022-05-28 19:54:12] <midipoet> oh no
[2022-05-28 19:54:18] <midipoet> i can't count
[2022-05-28 19:54:24] <midipoet> we need someone else to vote
[2022-05-28 19:54:31] <msvb-web> midipoet: Do you think the Bisq presenters can be convinced to volunteer as the Monerujo and Swap presenters would?
[2022-05-28 19:54:50] <ajs_[m]> I am okay with 1 and 3
[2022-05-28 19:55:10] <midipoet> msvb-web: hmmm maybe. my only thought on the volunteers is that volunteers will receive greater support (for costs) either way
[2022-05-28 19:55:32] <midipoet> so we are supporting bisq coming (but also spending more money in the process)
[2022-05-28 19:55:41] <midipoet> (if we were to elevate their talk)
[2022-05-28 19:56:01] <midipoet> especially as 2 is also being supported for the workshop already
[2022-05-28 19:56:19] <ajs_[m]> They are replacing spots we have spent anyway
[2022-05-28 19:56:48] <midipoet> ok. does anybody disagree with 1 and 3 as main talk candidates?
[2022-05-28 19:57:04] <midipoet> with 2 remaining as a LT+workshop
[2022-05-28 19:57:26] <ajs_[m]> Agree
[2022-05-28 19:57:43] <midipoet> ok. great
[2022-05-28 19:58:00] <midipoet> ajs_[m]: will you be able to inform the researchers/speakers?
[2022-05-28 19:58:16] <ajs_[m]> Yeah, I'll reach out to them
[2022-05-28 19:58:31] <midipoet> ok 6. AOB
[2022-05-28 19:58:58] <individual-1[m]> <ajs_[m]> "All the room have been allocated..." <- have they been notified?
[2022-05-28 19:59:09] <ajs_[m]> Yes
[2022-05-28 19:59:54] <ajs_[m]> All spaces have been filled
[2022-05-28 20:00:00] <individual-1[m]> that's odd. I thought I was on the list of speakers
[2022-05-28 20:00:01] <individual-1[m]> Haven't received any communication
[2022-05-28 20:00:50] <ajs_[m]> The ones that were selected were emailed
[2022-05-28 20:01:55] <ajs_[m]> I'll send out a general email to all speakers tomorrow
[2022-05-28 20:02:01] <midipoet> individual-1[m]: if you think we missed you, can you reach out in DM to either ajs_[m] or myself?
[2022-05-28 20:02:30] <individual-1[m]> midipoet: thanks. will do so
[2022-05-28 20:02:46] <midipoet> thank you
[2022-05-28 20:03:26] <midipoet> 7. Confirm next meeting time and date
[2022-05-28 20:03:33] <midipoet> same time next week folks
[2022-05-28 20:03:43] <midipoet> (with sub-meeting as normal on Wednesday)
[2022-05-28 20:04:07] <msvb-web> I uploaded my invoice by the way.
[2022-05-28 20:04:26] <msvb-web> For personal costs. I think I'm a little late with it, sorry.
[2022-05-28 20:05:20] <midipoet> msvb-web: do you want us to vote now, or can you wait till next week?
[2022-05-28 20:05:41] <msvb-web> Let's vote now, instead of a week. Is that okay with you ajs_[m]?
[2022-05-28 20:06:02] <msvb-web> Because maybe there will be less than three (with one nonvoter) next week?
[2022-05-28 20:06:13] <ajs_[m]> Okay
[2022-05-28 20:06:25] <ajs_[m]> Link?
[2022-05-28 20:06:39] <msvb-web> https://cryptpad.disroot.org/kanban/#/2/kanban/edit/dXRhQNnsd3eLZelrDTAyK-eZ/
[2022-05-28 20:06:52] <msvb-web> https://cryptpad.disroot.org/file/#/2/file/mdJ+-vLidcoASbXfJGZwAab2/
[2022-05-28 20:08:02] <midipoet> Okay, so we can vote on msvb-web 's volunteer expenses
[2022-05-28 20:08:50] <midipoet> Approve = +1, Disapprove = -1, Abstain = 0
[2022-05-28 20:08:55] → jpami[m] joined (~jpamimone@2001:470:69fc:105::2:1c81)
[2022-05-28 20:09:02] <midipoet> +1 
[2022-05-28 20:09:29] <msvb-web> 0.
[2022-05-28 20:09:44] <ajs_[m]> +1
[2022-05-28 20:10:21] <msvb-web> That's nice, thanks. I'll move the item.
[2022-05-28 20:10:43] <midipoet> great!
[2022-05-28 20:11:14] <msvb-web> By the way, another AOB (out of order though) is that Portugal is reporting escalated corona viral counts I guess. Not sure what that means.
[2022-05-28 20:12:55] <ajs_[m]> We just need to keep an eye on it
[2022-05-28 20:13:18] <ajs_[m]> In case of any last minute event restrictions
[2022-05-28 20:13:23] <midipoet> and keep fingers crossed!
[2022-05-28 20:13:34] <midipoet> msvb-web: thanks for the heads up though!
monero-project / meta

MoneroKon 2022 Planning Meeting: Saturday 28th May 2022 @ 18:00 UTC #708
