MoneroKon 2022 Planning Meeting: Saturday 4th June 2022 @ 18:00 UTC

Logs are below:
[2022-06-04 19:15:59] <ajs_[m]> hello
[2022-06-04 19:16:12] <midipoet> hello
[2022-06-04 19:16:33] <ajs_[m]> https://github.com/monero-project/meta/issues/710
[2022-06-04 19:18:38] <ajs_[m]> empty house today
[2022-06-04 19:18:56] <ajs_[m]> msvb-web: are you around?
[2022-06-04 19:19:35] <ajs_[m]> okay
[2022-06-04 19:19:37] <monerokon-tg[m]> [telegram] <franciscom0301> Hello
[2022-06-04 19:19:49] <ajs_[m]> guess it is only us then
[2022-06-04 19:19:51] <ajs_[m]> Invoices for community approval (DR)
[2022-06-04 19:20:31] <ajs_[m]> Arroz invoices
[2022-06-04 19:21:27] <ajs_[m]> there are still outstanding questions about FT 2022/48
[2022-06-04 19:22:31] <midipoet> yes, I think we are waiting on clarification on seats/parasoles/bean bags, etc
[2022-06-04 19:22:44] <ajs_[m]> PM need to check if Arroz agrees to split costs for purchased stuff
[2022-06-04 19:23:25] <ajs_[m]> and we only need 1 standard table
[2022-06-04 19:24:03] <ajs_[m]> most sponsors prefer high tables and bar chairs 
[2022-06-04 19:24:43] <ajs_[m]> so Arroz invoices WIP
[2022-06-04 19:25:01] <ajs_[m]> Provenance Invoice
[2022-06-04 19:26:04] <ajs_[m]> this is the PM fee and miscellaneous expenses
[2022-06-04 19:26:32] <ajs_[m]> midipoet: we have one more after this right?
[2022-06-04 19:26:42] <midipoet> yes. There is one more post event. 
[2022-06-04 19:27:00] <msvb-web> Hello. Saluton.
[2022-06-04 19:27:19] <ajs_[m]> okay
[2022-06-04 19:28:05] <ajs_[m]> Provenance Invoice.... approve (+1), reject (-1), abstain (0)
[2022-06-04 19:28:21] <midipoet> +1
[2022-06-04 19:28:29] <monerokon-tg[m]> [telegram] <franciscom0301> 0
[2022-06-04 19:29:28] <ajs_[m]> +1
[2022-06-04 19:30:00] <msvb-web> I'm trying to understand it, but +1.
[2022-06-04 19:30:23] <ajs_[m]> okay
[2022-06-04 19:30:39] <msvb-web> Do flights cost €248.78 or €360.78 or both combined?
[2022-06-04 19:32:05] <msvb-web> No need to overanalyse, we can move on.
[2022-06-04 19:32:07] <midipoet> As far as I understand it there was a stop over trip in Lisbon for second site visit. The 248 represents that trip. The 360 represents return trip for MoneroKon (but perhaps we should confirm with @manhuichi and @gramsdb) before paying
[2022-06-04 19:32:34] <ajs_[m]> agree
[2022-06-04 19:33:03] <msvb-web> Quite unclear, but probably not enough confusion to reject the invoice.
[2022-06-04 19:33:57] <ajs_[m]> once clarified, it should be okay for payment
[2022-06-04 19:34:00] <ajs_[m]> so next up Simol Invoice... This an invoice for May storage in Lisbon
[2022-06-04 19:34:15] <midipoet> +1
[2022-06-04 19:34:25] <monerokon-tg[m]> [telegram] <franciscom0301> +1
[2022-06-04 19:35:03] <ajs_[m]> +1
[2022-06-04 19:35:58] <msvb-web> +1.
[2022-06-04 19:36:20] <ajs_[m]> next
[2022-06-04 19:37:08] <ajs_[m]> NIB COPIANÇO... this is for 200 paper badges & 200 monero branded lanyards
[2022-06-04 19:39:05] <ajs_[m]> lanyards are back up in case the other ones did not come in time
[2022-06-04 19:39:13] <midipoet> To me this one seems expensive, but at this stage we need the badges quite urgently 
[2022-06-04 19:39:18] <monerokon-tg[m]> [telegram] <Midipope> Maybe 300 to be safe?
[2022-06-04 19:39:36] <ajs_[m]> msvb-web: have the 100 from the merch pack arrived?
[2022-06-04 19:40:02] <monerokon-tg[m]> [telegram] <manhuichi> No the 248 is for our first site visit. We did not charge for the second as it was on a layover anyway. (re @xmr_events_bot: (matrix) midipoet As far as I understand it there was a stop over trip in Lisbon for second site visit. The 248 represents that trip. The 360 represents return trip for MoneroKon (but perhaps we should confirm with @manhuichi and @gramsdb) before paying)
[2022-06-04 19:40:21] <msvb-web> Yes, with exception of tattoo stickers I think everything is either in Germany or Portugal waiting for customs clearance.
[2022-06-04 19:40:23] <monerokon-tg[m]> [telegram] <manhuichi> The other flight is for Monerokon
[2022-06-04 19:40:51] <midipoet> @manhuichi thanks for clarifying 
[2022-06-04 19:41:07] <msvb-web> If you ajs_[m] are asking about wristbands, yes they are safe and fully arrived (even clearing customs.)
[2022-06-04 19:41:10] <monerokon-tg[m]> [telegram] <manhuichi> FYI we went to Lisbon today to check storage and we can confirm the two TVs and stands are there
[2022-06-04 19:41:10] <ajs_[m]> are the lanyards subject to clearance?
[2022-06-04 19:41:34] <monerokon-tg[m]> [telegram] <manhuichi> No problem :) (re @xmr_events_bot: (matrix) midipoet @manhuichi thanks for clarifying)
[2022-06-04 19:41:55] <msvb-web> Yes, the lanyards are in Portugal but have not begun customs handling yet.
[2022-06-04 19:42:06] <msvb-web> They are subject to clearance as with most things.
[2022-06-04 19:42:45] <ajs_[m]> in that case, i think we should buy the 200
[2022-06-04 19:42:52] <midipoet> agree
[2022-06-04 19:42:58] <ajs_[m]> +1
[2022-06-04 19:43:30] <msvb-web> +1.
[2022-06-04 19:43:41] <monerokon-tg[m]> [telegram] <franciscom0301> +1
[2022-06-04 19:43:47] <ajs_[m]> next
[2022-06-04 19:43:49] <ajs_[m]> AJ Invoice #3
[2022-06-04 19:43:51] <monerokon-tg[m]> [telegram] <manhuichi> Ok the printer needs to be paid to begin work but they will definitely be ready in time.
[2022-06-04 19:44:16] <ajs_[m]> what is their turn around time once paid?
[2022-06-04 19:44:51] <monerokon-tg[m]> [telegram] <manhuichi> Usually 1-2 days but let’s not leave it till last minute please :)
[2022-06-04 19:44:59] <monerokon-tg[m]> [telegram] <manhuichi> We will arrive on the Wednesday before the event to collect them
[2022-06-04 19:45:00] <ajs_[m]> yes
[2022-06-04 19:45:15] <ajs_[m]> we need to get this paid ASAP next week
[2022-06-04 19:45:27] <monerokon-tg[m]> [telegram] <manhuichi> Ok flight has taken off here gtg talk to you on Wednesday thanks
[2022-06-04 19:48:17] <ajs_[m]> AJ Invoice #3... include software license, padded DSLR backpack, and a breakout stereo cable, 1 event subscription platform to interact with audience 
[2022-06-04 19:48:43] <midipoet> Is the platform a slido type thing? 
[2022-06-04 19:48:46] <ajs_[m]> https://www.sli.do
[2022-06-04 19:48:57] <ajs_[m]> yeah
[2022-06-04 19:48:59] <midipoet> Ok.
[2022-06-04 19:49:03] <midipoet> +1
[2022-06-04 19:49:09] <ajs_[m]> for live polls and audience questions
[2022-06-04 19:49:53] <msvb-web> +1.
[2022-06-04 19:50:23] <ajs_[m]> 0
[2022-06-04 19:50:27] <msvb-web> Please bring the digital luggage scale to Lisbon for us to use for return luggage flights.
[2022-06-04 19:50:41] <ajs_[m]> k
[2022-06-04 19:50:55] <monerokon-tg[m]> [telegram] <Midipope> Sorry guys I dropped but Midipopo back in da building
[2022-06-04 19:51:41] <ajs_[m]> next we have GISband invoice for 250 wristbands
[2022-06-04 19:52:30] <ajs_[m]> used for crowd control
[2022-06-04 19:52:51] <ajs_[m]> https://www.gisband.com/index.php/produtos/2-gisband/67-pulseiras-de-identificacao-em-tyvek
[2022-06-04 19:53:44] <ajs_[m]> turn around time 2-5 business days.. about 40 euro
[2022-06-04 19:54:04] <midipoet> I think it's worth it as a backup
[2022-06-04 19:54:25] <monerokon-tg[m]> [telegram] <Midipope> Yeh me too
[2022-06-04 19:54:31] <ajs_[m]> same
[2022-06-04 19:54:33] <ajs_[m]> +1
[2022-06-04 19:54:41] <msvb-web> +1.
[2022-06-04 19:54:44] <midipoet> +1
[2022-06-04 19:55:04] <ajs_[m]> next.. GiftCampaign - 100 water bottles
[2022-06-04 19:55:07] <monerokon-tg[m]> [telegram] <franciscom0301> +1
[2022-06-04 19:55:33] <ajs_[m]> https://www.giftcampaign.pt/garrafas-personalizadas/garrafas-aluminio-personalizadas/garrafa-merchandising-cruiser.html
[2022-06-04 19:56:27] <monerokon-tg[m]> [telegram] <Midipope> What about t-shirts? Could be cool
[2022-06-04 19:56:48] <ajs_[m]> aluminum water bottles with monero logo... 275 euro
[2022-06-04 19:57:34] <monerokon-tg[m]> [telegram] <Midipope> A few "special" ones with bitcoin logo?
[2022-06-04 19:57:40] <ajs_[m]> we have 100 t-shirts with the merch packs
[2022-06-04 19:58:41] <ajs_[m]> we don't have the budget unfortunately for variety of t-shirts... next time
[2022-06-04 19:58:49] <midipoet> As the wristbands, this may be worth it as backup? This is also impacted by the discussion about extra merch
[2022-06-04 19:59:14] <msvb-web> We can always discard or store for one year all the things we buy too much of.
[2022-06-04 19:59:16] <ajs_[m]> i think so
[2022-06-04 19:59:46] <ajs_[m]> for 40 euro it is worth it imo
[2022-06-04 20:00:30] <ajs_[m]> 100 water bottles...approve (+1), reject (-1), abstain (0)
[2022-06-04 20:01:23] <monerokon-tg[m]> [telegram] <franciscom0301> +1
[2022-06-04 20:01:25] <ajs_[m]> +1
[2022-06-04 20:01:32] <midipoet> +1 
[2022-06-04 20:01:32] <msvb-web> +1.
[2022-06-04 20:01:47] <monerokon-tg[m]> [telegram] <Midipope> +1
[2022-06-04 20:02:06] <ajs_[m]> sorry, we are going a little over time this meeting
[2022-06-04 20:02:40] <midipoet> np
[2022-06-04 20:02:49] <ajs_[m]> we started late and had more invoices than usual to go through 
[2022-06-04 20:02:51] <ajs_[m]> Update on venue requirements q list (G+H/all)
[2022-06-04 20:03:55] <midipoet> I don't think there are many updates on this as its stands. Hopefully by the Wednesday meeting
[2022-06-04 20:04:58] <ajs_[m]> k
[2022-06-04 20:04:59] <ajs_[m]> Ticket sales update (ajs/all)
[2022-06-04 20:05:14] <ajs_[m]> I emailed everyone on the waiting list (about 40 people) and manually issued invoices for the requested number of tickets.
[2022-06-04 20:05:26] <ajs_[m]> I gave them 24 hours to buy reserved tickets. After the time expired, I sent a ‘last call’ notice and waited for another day.
[2022-06-04 20:05:34] <ajs_[m]> Many took up the offer and bought tickets. Of the 50 extra tickets that were issued, there are only 9 left. What should we do with the 9 tickets?
[2022-06-04 20:05:50] <ajs_[m]> A. Continue using the waiting list method
[2022-06-04 20:05:59] <ajs_[m]> B. Release the tickets to the general public on the website
[2022-06-04 20:06:41] <msvb-web> You ajs_[m] are the ticket expert, can you please give a quick explanation of what tradeoffs are between A and B?
[2022-06-04 20:06:53] <midipoet> B
[2022-06-04 20:07:00] <msvb-web> It would seem logical to do B, but is there any big advantage to the waiting list?
[2022-06-04 20:07:12] <monerokon-tg[m]> [telegram] <Midipope> B
[2022-06-04 20:07:55] <ajs_[m]> A is more invoked in terms of doing stuff manually. B  - there is a risk someone will block buy the last batch 
[2022-06-04 20:08:05] <ajs_[m]> no
[2022-06-04 20:08:13] <ajs_[m]> i think B
[2022-06-04 20:08:17] <msvb-web> Yes, B.
[2022-06-04 20:08:25] <ajs_[m]> but just wanted to check with everyone
[2022-06-04 20:09:01] <ajs_[m]> okay, B it is
[2022-06-04 20:09:11] <ajs_[m]> Talk Schedule status (ajs/all)
[2022-06-04 20:09:31] <ajs_[m]> Latest draft of schedule is available here
[2022-06-04 20:09:37] <ajs_[m]> https://monerokon.com/pages/schedule
[2022-06-04 20:10:01] <midipoet> The schedule is full and finalised, right?
[2022-06-04 20:10:18] <ajs_[m]> I removed the spaces between talks as suggested by someone and add CSS styling to make it look nicer.
[2022-06-04 20:10:41] <msvb-web> Yes, it looks great now and is very clear.
[2022-06-04 20:10:55] <ajs_[m]> it is full, but not finalized yet
[2022-06-04 20:11:02] <ajs_[m]> formally
[2022-06-04 20:11:17] <ajs_[m]> I got an email from Amir Taaki. We offered him a lightning spot, but he would like to do a  “keynote talk” for 15 minutes. What should we tell him?
[2022-06-04 20:11:46] <msvb-web> Keynote talk.
[2022-06-04 20:11:52] <monerokon-tg[m]> [telegram] <aFungible> Apparently, the text seems overlayed on each other on mobile browser. Perhaps, it's well laid out on desktop browser. (re @xmr_events_bot: (matrix) ajs_ https://monerokon.com/pages/schedule)
[2022-06-04 20:12:23] <msvb-web> He was mentioned often by Rachel Rose O'Leary, speaker at Monerotopia in Miami.
[2022-06-04 20:12:42] <monerokon-tg[m]> [telegram] <Midipope> Yes same for me schedule not mobile friendly - html tables are not a good fit for mob friendly table layouts
[2022-06-04 20:12:43] <ajs_[m]> aFungible: I'll look into it, thanks
[2022-06-04 20:12:52] <msvb-web> Buf if we choose to allow it, how can we find time for him?
[2022-06-04 20:14:09] <ajs_[m]> we can play with the time for the opening
[2022-06-04 20:14:15] <midipoet> We could probably find time, if the community thought it worth it, it's just the ethics of elevating a speaker to 15 mins on request/demand
[2022-06-04 20:15:36] <midipoet> (personally I think Amir would be a really interesting speaker)
[2022-06-04 20:15:42] <ajs_[m]> yeah, some other speakers that were offered a lighting talk asked for extra time, but the request was rejected
[2022-06-04 20:16:59] <ajs_[m]> we can table this issue for the mid-week meeting then
[2022-06-04 20:17:04] <midipoet> ok
[2022-06-04 20:17:18] <ajs_[m]> Also, I got an email from Nitrokey about doing a presentation remotely. I offered them a lightning spot or a full hour workshop if they send someone to Lisbon, but I haven’t received a response yet.
[2022-06-04 20:18:12] <ajs_[m]> Okay.. any other comments/suggestions/complaints about the schedule?
[2022-06-04 20:19:01] <ajs_[m]> moving on
[2022-06-04 20:19:03] <ajs_[m]> Volunteer process (all)
[2022-06-04 20:19:24] <ajs_[m]> We got a nice response from people wanting to volunteer, 19. I’ve closed the Call for Volunteers since I think we have enough people (assuming the majority actually show up)
[2022-06-04 20:19:57] <ajs_[m]> volunteers will receive a GA ticket, merch pack, and some free beer tokens. I need to figure out how to coordinate people on the ground and the communications, so WIP
[2022-06-04 20:20:10] <ajs_[m]> Remaining budget/merch (midipoet/all)
[2022-06-04 20:20:57] <monerokon-tg[m]> [telegram] <franciscom0301> Hey, just to recall that I will be volunteer on the event too ;)
[2022-06-04 20:21:39] <ajs_[m]> i guess midipoet/ dropped off
[2022-06-04 20:22:11] <ajs_[m]> Majestic Bank Sponsor Discussion (all)
[2022-06-04 20:22:37] <msvb-web> What is the status, did they return any tickets?
[2022-06-04 20:23:00] <ajs_[m]> We will need some context for this one, but we don't have enough time for the full story
[2022-06-04 20:23:04] <ajs_[m]> no they didn't
[2022-06-04 20:23:23] <ajs_[m]> and they haven't paid the sponsor invoice yet
[2022-06-04 20:23:37] <ajs_[m]> they are the only sponsor that has an outstanding invoice
[2022-06-04 20:23:45] <msvb-web> Okay, no need to discuss as we're over time. We can review ticket abuse and additional merchandise topics on Wednesday.
[2022-06-04 20:23:45] <midipoet> I am here. Sorry. This is the remaining budget overview. https://docs.google.com/spreadsheets/d/1Ls-U_F6DPjm0kpXwzz-noLLKR5Ti42gffj31LcoINc8/edit?usp=drivesdk 
[2022-06-04 20:24:12] <midipoet> I am a bit worried about how much we have to spend, and this impacts our decision on extra merch 
[2022-06-04 20:25:12] <midipoet> I think this can be discussed at the Wednesday meeting, but I am not sure we can't spend the 6k on 100 eco packs. 
[2022-06-04 20:25:46] <ajs_[m]> the TLDL... Majestic Bank made a dick move by buying out a large batch of tickets and put out a super cringy reddit post about having tickets for some write in contest or something
[2022-06-04 20:25:56] <ajs_[m]> https://www.reddit.com/r/Monero/comments/uzvwsj/time_to_chill_with_fluffypony_free_monerokon/
[2022-06-04 20:27:27] <ajs_[m]> it should be noted that although we have already printed sponsor banners, if we decide to drop Majestic Bank as a sponsor, we can easily print new banners and have them in time for the event for about 150 euros.
[2022-06-04 20:27:53] <ajs_[m]> but we can talk more about this mid week meeting
[2022-06-04 20:28:10] <ajs_[m]> AOB
[2022-06-04 20:28:49] <ajs_[m]> okay
[2022-06-04 20:29:07] <ajs_[m]> Confirm next meeting time and date... same time, same day next week
[2022-06-04 20:29:15] <ajs_[m]> thank you everyone
[2022-06-04 20:29:37] <msvb-web> Good meeting and great moderation ajs_[m], dankon.
[2022-06-04 20:29:59] <midipoet> thanks ajs  
[2022-06-04 20:30:17] <monerokon-tg[m]> [telegram] <franciscom0301> Thanks all, see you
monero-project / meta

MoneroKon 2022 Planning Meeting: Saturday 4th June 2022 @ 18:00 UTC #710
