Event: 2019-01-09

[nicholasjhenry]

https://www.meetup.com/montrealelixir/events/256647502/

Roles

• Event Organizer: {name}
• Host: {name}
• Community Advocate: {name}
• Videographer: {name}
• Video Producer: {name}

Presenters

Presentation - Guillaume Cauchon

• Presentation format: full
• Title and description: How to take your elixir codebase to Production.
• Description: We all know the language, the toolset and the community is awesome, but would you be able to correctly wrap your code in a binary release? Let's walk through the steps to configure your elixir project for proper distribution using Distillery and Docker.
• Your biography (1-2 sentences): Guillaume is a web developer here at Mirego and a wannabe entrepreneur with A la garderie, a simple communication dashboard for daycare and early childhood centers. He likes to code, to talk about technology and so many other things.
• Twitter handle: @gcauchon
• Can the talk be recorded: yes
• Open to questions in the group: yes
• Adapter requirements for HDMI connection (if required): {yes/no}

Program

• 18:30 Mingle: A chance to meet and chat with other Elixir enthusiasts before the presentations start. Grab a bite to eat.
• 19:00 Welcome and Community Updates by Nicholas Henry: A review of points of interest in our local community and Elixir in general.
• 19:20 Break
• 19:25 "How to take your elixir codebase to Production" by Guillaume Cauchon. We all know the language, the toolset and the community is awesome, but would you be able to correctly wrap your code in a binary release? Let's walk through the steps to configure your elixir project for proper distribution using Distillery and Docker.
• 20:20 Open Announcements: Would you like to introduce yourself to the group and what you hope to learn? Are you a company looking to hire an Elixir developer? Please share!
• 20:30 Finish: See you in March!

Event Organizer Checklist

ASAP before the event

• [x] Book the venue
• [x] Schedule talks
• [x] Identify sponsor
• [x] Apply for liquor permit: Online Form

Minus 2 weeks

• [x] Determine agenda
• [x] Publish event on Meetup.com
• [x] Tweet the event

Minus 1 week

• [x] Check with the speakers if they need anything
• [x] Check with the sponsors if for announcements
• [x] Request for bar server

On the day of the event

Plan to be at the venue at 17:00 to be ready at 18:00

• [x] Request an update on RSVP's

Hey everybody, we're looking forward to seeing you tonight. If you're unable to make it, can you please update your RSVP as a "No". This will be a big help with planning. Hopefully, we'll see you next month :-)

• [x] Print name tags
• [x] Print presentation checklist

Food and Beverage

• [x] Order the food (http://www.pizzafco.com/contact/)

  Order 1m pizzas. Ask them to slice it in 14. About 2 slices per person. Have it delivered to Shopify, 525 Ave Viger, Suite 300. The delivery person will ask for the credit card that was used to pay the order.

  • Boscaiola
  • Margherita
  • Speck
  • Caprese
  • Diavola

• [x] Buy the drinks

  • 3 x 12 beer
  • 2 x 6 soda
  • 1 x 12 water

• [x] Bring the liquor permit

During the event

• [x] Display welcome slide with sponsors
• [x] Put music on
• [x] Display the liquor permit

At the end of the event

• [x] Take liquor permit back

Plus 1 day

• [x] Write a follow-up on Meetup.com
• [x] A tweet of appreciation to sponsors
• [x] Email the sponsors to say thank you
• [x] Email the venue to say thank you
• [x] Email the speakers to say thank you

ASAP after the event

• [x] Review checklist from Playbook to incorporate new items
• [x] Create issue for next event

Community Advocate

Minus 1 week

• [x] Prepare introduction notes
• [x] Prepare community update

During presentations

• [x] Prepare backup questions
• [x] Take photos of presenters
• [x] Live tweet

ASAP after the event

• [x] Post photos to Meetup.com

Videographer Checklist

On the day of the event

• [x] Prepare recording equipment
• [x] Recharge camera batteries
• [x] Make sure AA batteries are OK in the wireless audio modules

Before the event starts

• [x] Perform sound check (mic, camera, venue AV system)
• [x] HDMI capture test (capture, then verify content on SD card)

Before the presentation

• [x] Install mic on presenter
• [ ] IMPORTANT make sure the cables are properly screwed to the receiver/transmitter units. Otherwise, you could loose the audio when the cable move.
• [x] Sound check
• [x] Start HDMI capturing
• [x] Start video recording (make sure we have portion of the displayed slides so we can sync video with HDMI capturing)

At the end of the event

• [x] Pack equipment

Video Producer Checklist

ASAP after the event

• [x] Produce and publish videos
• [ ] Include links to slides on YouTube
• Announce videos
  • [ ] Twitter
  • [ ] Meetup.com
  • [ ] ElixirForum

[frahugo]

FYI due to technical difficulties (the video file on the SD card failed - size of zero).