Event: 2019-03-13

[nicholasjhenry]

Roles

• Event Organizer: Hugo
• Host: Hugo
• Community Advocate: N/A
• Videographer: Hugo or Brian
• Video Producer: Hugo

Presenters

Introducing Leex annd Yeec - Nicolas Boisvert

• Presentation format (full, demi, lightning): Demi
• Title and description: Introducing Leex annd Yeec. Explain their use cases and how to create a lexer generator and a parser generator through Elixir from the erlang librairies.
• Your biography (1-2 sentences): Nicolas is a full stack developer at Rum&Code in Shawinigan. He is Elixir, TypeScript and React enthousiast and a Clean code fanatic.
• Twitter handle: @NicolasBoisvert
• Can the talk be recorded: yes
• Open to questions in the group: yes
• Adapter requirements for HDMI connection (if required): USB-C to HDMI

Dispatch, a quick overview of neat Elixir features - Rémi Prévost

• Presentation format (full, demi, lightning): Demi
• Title and description: Let’s dig into the source code of an Elixir application and take a look at a few interesting Elixir features: behaviours, Mox and Agent.
• Your biography (1-2 sentences): Rémi Prévost is Web Development Lead at Mirego, in Quebec City. He enjoys writing code (Elixir & JavaScript) that powers beautiful applications.
• Twitter handle: @remi
• Can the talk be recorded: yes
• Open to questions in the group: yes
• Adapter requirements for HDMI connection (if required): USB-C to HDMI

Program

• 18:30 Mingle: A chance to meet and chat with other Elixir enthusiasts before the presentations start. Grab a bite to eat.
• 19:00 Welcome
• 19:05 "Introducing Leex annd Yeec" by Nicolas Boisvert. Explain their use cases and how to create a lexer generator and a parser generator through Elixir from the erlang librairies.
• 19:25 Break
• 19:35 "Dispatch, a quick overview of neat Elixir features" by Rémi Prévost. Let’s dig into the source code of an Elixir application and take a look at a few interesting Elixir features: behaviours, Mox and Agent.
• 19:50 Open Announcements: Would you like to introduce yourself to the group and what you hope to learn? Are you a company looking to hire an Elixir developer? Please share!
• 20:00 Finish: See you in May!

Event Organizer Checklist

ASAP before the event

• [x] Book the venue
• [ ] Schedule talks (pending)
• [x] Identify sponsor
• [x] Apply for liquor permit: Online Form

Minus 2 weeks

• [x] Determine agenda
• [x] Publish event on Meetup.com
• [x] Tweet the event

Minus 1 week

• [ ] Check with the speakers if they need anything
• [ ] Check with the sponsors if for announcements
• [ ] Request for bar server

On the day of the event

Plan to be at the venue at 17:00 to be ready at 18:00

• [ ] Request an update on RSVP's

Hey everybody, we're looking forward to seeing you tonight. If you're unable to make it, can you please update your RSVP as a "No". This will be a big help with planning. Hopefully, we'll see you next month :-)

• [ ] Print name tags
• [ ] Print presentation checklist

Food and Beverage

• [ ] Order the food (http://www.pizzafco.com/contact/)

  Order 1m pizzas. Ask them to slice it in 14. About 2 slices per person. Have it delivered to Shopify, 525 Ave Viger, Suite 300. The delivery person will ask for the credit card that was used to pay the order.

  • Boscaiola
  • Margherita
  • Speck
  • Caprese
  • Diavola

• [ ] Buy the drinks

  • 3 x 12 beer
  • 2 x 6 soda
  • 1 x 12 water

• [ ] Bring the liquor permit

During the event

• [x] Display welcome slide with sponsors
• [x] Put music on
• [ ] Display the liquor permit

At the end of the event

• [ ] Take liquor permit back

Plus 1 day

• [x] Write a follow-up on Meetup.com
• [x] A tweet of appreciation to sponsors
• [x] Email the sponsors to say thank you
• [ ] Email the venue to say thank you
• [x] Email the speakers to say thank you

ASAP after the event

• [x] Review checklist from Playbook to incorporate new items
• [x] Create issue for next event

Community Advocate

Minus 1 week

• [ ] Prepare introduction notes
• [ ] Prepare community update

During presentations

• [ ] Prepare backup questions
• [ ] Take photos of presenters
• [ ] Live tweet

ASAP after the event

• [ ] Post photos to Meetup.com

Videographer Checklist

On the day of the event

• [ ] Prepare recording equipment
• [ ] Recharge camera batteries
• [ ] Make sure AA batteries are OK in the wireless audio modules

Before the event starts

• [ ] Perform sound check (mic, camera, venue AV system)
• [ ] HDMI capture test (capture, then verify content on SD card)

Before the presentation

• [ ] Install mic on presenter
• [ ] IMPORTANT make sure the cables are properly screwed to the receiver/transmitter units. Otherwise, you could loose the audio when the cable move.
• [ ] Sound check
• [ ] Start HDMI capturing
• [ ] Start video recording (make sure we have portion of the displayed slides so we can sync video with HDMI capturing)

At the end of the event

• [ ] Pack equipment

Video Producer Checklist

ASAP after the event

• [x] Produce and publish videos
• [x] Include links to slides on YouTube
• Announce videos
  • [x] Twitter
  • [x] Meetup.com
  • [ ] ElixirForum

Credits

The checklist is based on and inspired by montreal.rb.

[nicklayb]

I confirm! I will do a Demi-presentation about "Introducing Leex annd Yeec" and explain their use cases and how to create a lexer generator and a parser genertor through Elixir from the erlang libs. I am a full stack devloper at Rum&Code in Shawinnigan. I am Elixir, TypeScript and React enthousiast and a Clean code fanatic.

Of course, the talk can be recorded and I'll do my best to answer any questions. My USB-C to HDMI is a bit buggy but it should work, if anyone has one in backup, it could be great.

Thank you!