Initial site setup

[garethrees]

Set up and get to know the site

• [x] Get an uncustomised version of the site running (mySociety).
• [x] Give mySociety a list of email addresses to be used for support mail - so when someone using the site needs help and mails team@[sitename], who should receive the emails? (partner)
• [x] Create accounts on the site for partner team (partner)
• [x] Set up admin accounts for the partner team (mySociety)
• [x] Add email override for authorities so that all emails go to team@ address (mySociety)
• [ ] Play with the site to see how it works as a user, as an administrator, and as a public authority (partner)
• [x] Add some authorities to the site using the admin interface (partner)

Gather public authority information

• [x] Gather authority email addresses (partner) - format template and format help.
• [x] Import authorities (https://github.com/mysociety/wob-knop-theme/issues/11)

Customize the site

Provide your theme colours

• [x] Create a logo for the site (partner) (https://github.com/mysociety/wob-knop-theme/issues/15)
• [x] Choose photo for homepage banner and send to mySociety (partner) (link)
• [x] Choose a primary colour for the site (banner and other UI elements) (partner) #ffe384

Take a look at our example theme to get an idea of how your Alaveteli will look.

More customization

• [x] Set up social media accounts for the site, tell mySociety what they are (partner)
• [x] Configure social media accounts for the site (mySociety)
• [x] Buy domain name (partner) www.wob-knop.nl (wobknop.nl as a redirect`)
• [x] Configure DNS (#6)
• [x] Configure reCAPTCHA (#8)
• [x] Tell mySociety how many days should pass before a request is classified as 'late' (documentation) (partner) 28 days / 56 days
• [ ] Set up a google analytics account and share the information with mySociety (partner)
• [ ] Configure the analytics account on the site and in ProjectDB (mySociety)
• [x] Acquire and install an SSL certificate for the site (mySociety) (#7)
• [ ] Add public holidays to the site using the admin interface (partner)
• [x] Send data sharing agreement to partner (mySociety) (https://github.com/mysociety/wob-knop-theme/issues/16)

Translate the site

• [x] Send a list of letters in in alphabetical order for each site language (except English) for the "Beginning with" list on http://demo.alaveteli.org/body/list/all (partner) A-Z
• [x] Translate the text in Transifex, or see if an existing translation can be used (partner)
• [x] Write the help pages for the site (partner). Common help pages are here, but others can be added and some omitted. (https://github.com/mysociety/wob-knop-theme/issues/10)

Launch the site

• [ ] Populate the site with some requests pre-launch with help from own contacts (partner)
• [x] Remove test data (mySociety)
• [ ] Remove email override for authorities (mySociety)
• [ ] Remove cron-alaveteli from team@ email

Market the site

• [x] Think about launch event (partner)
• [ ] Apply for an adwords grant (partner)
• [ ] Consider press releases to relevant organisations (partner)
• [ ] Think about audience and how to engage them in the platform before and after launch - for example; workshops with NGOs about how the site can help them get info for their work etc (partner)
• [ ] Watch for interesting or high traffic requests/responses and consider how to market them (partner)

Maintain the site

[garethrees]

Some relevant threads:

• https://groups.google.com/a/mysociety.org/forum/#!topic/alaveteli/uYZeJXydHFs
• https://groups.google.com/a/mysociety.org/forum/#!topic/alaveteli/1OvqHzjRezc
• https://groups.google.com/a/mysociety.org/d/msg/alaveteli/NiffiTyaAhk/IqBZ-WRyDwAJ

Will try to extract the relevant information from these at some point.

[garethrees]

@JenMysoc If they're looking for things to do, next step would be looking at the help pages and making sure they're applicable.

[garethrees]

• [x] SITE_NAME: de Wob-knop
• [x] GA_CODE: UA-143864640-1
• [x] TWITTER_USERNAME: WobKnop
• [x] FACEBOOK_USERNAME: wobknop
• [x] REPLY_LATE_AFTER_DAYS: 28
• [x] REPLY_VERY_LATE_AFTER_DAYS: 56
• [x] DOMAIN: 'wob-knop.nl' to DOMAIN: 'www.wob-knop.nl' #6
• [x] CONTACT_EMAIL #5
• [x] TRACK_SENDER_EMAIL #5
• [x] WORKING_OR_CALENDAR_DAYS
• [x] FORWARD_NONBOUNCE_RESPONSES_TO #5
• [x] FORWARD_PRO_NONBOUNCE_RESPONSES_TO #5
• [x] EXCEPTION_NOTIFICATIONS_FROM #5
• [x] OVERRIDE_ALL_PUBLIC_BODY_REQUEST_EMAILS #5
• [x] Check MTA_LOG_PATH
• [x] DONATION_URL
• [x] PRO_CONTACT_EMAIL #5
• [x] Change PRO_SITE_NAME: 'de Wob-Knop Pro' to PRO_SITE_NAME: 'de Wob-Knop'?
• [x] PRODUCTION_MAILER_RETRIEVER_METHOD set up pop polling #5

[garethrees]

Another email about help pages: https://groups.google.com/a/mysociety.org/d/msg/alaveteli/N483RRB_xAM/373iK6SKBAAJ

[garethrees]

Calendar days

[JenMysoc]

https://docs.google.com/document/d/15gCD933KGSGyo6rvFBzYg0jINsi8cGmfGkl1l_equkw/edit?ts=5dd25b3e#heading=h.5vkioi1jsn5i is the pro help page

[JenMysoc]

Jen has the logo