The Output entity in NZRIS records a “Production Date” which is “The date of publication, release, opening or granting”. NZRIS is constructed to accept many types of publication, however as academic research outputs may form a significant part of the information held in this entity, more specificity about this date may be needed to ensure that data providers and users of the system know the definitions and limitations of this date. As noted in Maria Angelaki’s blog post of 2017 about the University of Cambridge publication system, getting a production, or publication date can be difficult even with information from publishers. A publication date could refer to the:
Author Accepted Manuscript (AAM) / Postprint – “The AAM is the final author-created version of the manuscript, which includes any changes made after peer-review and has been accepted for publication by the journal.” (definition from the University of Cambridge Open Access FAQ page)
Corrected Proof – “Corrected proofs are Articles in Press that contain the authors' corrections. Final citation details (e.g., volume and/or issue number, publication year, and page numbers) still need to be added and the text might change before final publication. ” (definition from the Elsevier Science Direct Support Centre)
Version of Record - “The Version of Record (VOR) is defined here as the final typeset and edited version of the journal article that has been made available [by OUP] by formally and exclusively declaring the article “published”. This includes any ‘advanced access’ article even before the compilation of a volume issue.” (definition from Oxford University Author self-archiving policy)
Online publication – the date the publication is released online.
In print publication – the date the publication is released in physical print copy.
Some governments have required the “earliest on-line publication”. Additional to this, many organisations hold information about their outputs by way of bibliometric data in an institutional repository, and this may not include the “production date” but rather the year as required by many citation formats.
Questions to consider:
Should there be room to submit less precise dates (such as publication year) via a set of standard rules (such as representing a year date as 1 January of that year)?
Should their be a output “status” field to allow organisations to submit “production dates” and describe this date through a “status” field?
The Output entity in NZRIS records a “Production Date” which is “The date of publication, release, opening or granting”. NZRIS is constructed to accept many types of publication, however as academic research outputs may form a significant part of the information held in this entity, more specificity about this date may be needed to ensure that data providers and users of the system know the definitions and limitations of this date. As noted in Maria Angelaki’s blog post of 2017 about the University of Cambridge publication system, getting a production, or publication date can be difficult even with information from publishers. A publication date could refer to the:
Some governments have required the “earliest on-line publication”. Additional to this, many organisations hold information about their outputs by way of bibliometric data in an institutional repository, and this may not include the “production date” but rather the year as required by many citation formats.
Questions to consider: