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A series of workshop sprints for Node.js.
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JSConf.cn Code + Learn planning and logistics #68

Closed Trott closed 7 years ago

Trott commented 7 years ago

Let's figure out how Code + Learn in Shanghai is going to work!

Based on other Code + Learn events, we should try to schedule it for at least 3 hours. 4 hours is better. If we can schedule for 5 hours, that would be great but I wouldn't expect people to stay the entire time.

I'm sure there are a dozen other things we'll have to consider, but just to get started, there's what I'm thinking about right now.

/cc @xeodou @HackyGoLucky @addaleax @joyeecheung @pmq20 @yorkie @TimothyGu

Mentors:

joyeecheung commented 7 years ago

July 15 and 16 are weekends so if C+L happens on those days we would be able to attract more people (and people who are not going to attend JSConf but want to attend C+L). That said we can still do it on the day before/after JSConf if it would distract the JSConf crowd too much, though the turnout would probably be lower if the C+L happens on weekdays.

I think it's OK if @Trott doesn't speak Chinese, there were many speakers giving English talks at JSConf China before, maybe there will be some this year too. At least part of the attendees should be able to communicate in English, some of them might even be more comfortable speaking English.

/cc @DavidCai1993 because if I remember correctly you are based in Shanghai? Would you be interested in mentoring in this C+L?

DavidCai1111 commented 7 years ago

@joyeecheung Sure, count me in :=)

TimothyGu commented 7 years ago

I will be in Shanghai during the entirety of July as well, so let me know if there is anything I can help with. I do speak both Mandarin and English (and FWIW I understand Shanghainese), though I'm more confident in English than I am in Mandarin these days, especially when it comes to programming terms.

Trott commented 7 years ago

I've added a mentor list to the original post above.

@TimothyGu Considering we both live in California, it will be somewhat strange to meet you for the first time on an entirely different continent. Looking forward to it.

xeodou commented 7 years ago

Hey Guys

I can give some updates from JSConf China side. Yeah, we are very happy the C+L can be part of the program. The venue we booked now doesn't have too much space for a workshop, but we already check another meeting room at the same location, it should be able fit 200 people. And i'm trying to get the place.
About the date, i would prefer the 2nd day afternoon of the conference, i already have a proposal host a NodeJS w/ drone on the 1st day. So 2nd will be a perfect time.

How do we promote/handle registration?

If C+L will be part of the JSConf.cn program, we can use the ticket platform as we use it for JSConf.cn now. And we will send an email for all the attendees who already bought the ticket. And let the other choose if he want have a C+L ticket when he bought the JSConf.cn ticket. At this time, people who attend the C+L won't miss the conference he still be able see the videos afterwards. And we only has the limit slots there, that's why i don't think it will distract people from the conference.

Travel/Mentors

We definitely need more budget for this section and need more sponsors to sponsor us as well. And thanks for the help from Foundation, and the help from the community . Let's try to make it happen.

bengl commented 7 years ago

I've mentored at almost every C+L and I'd like to continue that trend, if it's helpful/possible/reasonable (and if there's budget for it).

Trott commented 7 years ago

/cc @firedfox @JacksonTian

TimothyGu commented 7 years ago

@xeodou As a Node.js collaborator attending JSConf.cn, should I purchase a ticket from bagevent.com through the usual route as well?

DavidCai1111 commented 7 years ago

As a Node.js collaborator attending JSConf.cn, should I purchase a ticket from bagevent.com through the usual route as well?

@xeodou +1

JacksonTian commented 7 years ago

Hi @Trott , Count me in too.

joyeecheung commented 7 years ago

@xeodou If we use the ticket platform that JSConf China uses, will people who don't attend JSConf China be able to register? Like opening a special scheme for C+L only?

Trott commented 7 years ago

I've mentored at almost every C+L and I'd like to continue that trend, if it's helpful/possible/reasonable (and if there's budget for it).

@bengl I think budget would have to be requested from the Node.js TSC to come out of their travel budget, but I'm not 100% sure about that. @hackygolucky or @mikeal would probably know.

pmq20 commented 7 years ago

@Trott Thanks for organizing the event, please count me in as a mentor. I am not quite sure what I need to prepare. Do I need to prepare a presentation or just need to be there on time to answer questions?

Trott commented 7 years ago

Do I need to prepare a presentation or just need to be there on time to answer questions?

@pmq20 No preparation needed.

If you happen to come across issues in Node.js that might be good for a first-time contributor, making a note of it would be great.

xeodou commented 7 years ago

Updates for venue

The venue we rent for conference have a large space in the middle building. We can use it for free which has 50 ~ 80 capacity. Pic see here image

So we will save a lots of money for the C+L event, if the event is really hot we can consider add another one in the morning. Apparently we don't have the accommodation/travel budget for the mentors. But i think at least we can offer the free tickets for whom mentor for the C+L event.

@TimothyGu @DavidCai1993 @joyeecheung

About the ticket

I'm not sure we set the price for C+L free for all conference attends (i prefer free personally, need check will @Trott ). But it will be part of the conference program i guess. People who attend the conference have the opportunity to purchase the ticket for C+L and we will send the email for all people who already purchase the ticket already. And as i mention above we will think to give free tickets for all mentors (big discount without doubt) , will update this under the issue.

By the way any question or any issues you can ask me here, i will try answer all the questions here.

joyeecheung commented 7 years ago

Also remember that there could be a very low chance that GitHub might get blocked during the C+L (I mean, who knows, The Wall has its own way of deciding when to do stuff like this ¯\(ツ)/¯). If something like this happens, I can provide a proxy for people who don't know how to get pass the wall as long as there aren't too many clients, because I am not sure how the wall detect suspicious servers..

(I hope the wall won't have its eye on me because of this post lol, we have good intentions!)

addaleax commented 7 years ago

I'm not sure we set the price for C+L free for all conference attends (i prefer free personally, need check will @Trott ). But it will be part of the conference program i guess.

@xeodou Note that the Foundation has a small budget for this event – if you have any questions about that, @hackygolucky is the one to talk to. :)

gibfahn commented 7 years ago

I'd like to help out with this if possible. I'll need to work out the logistics for travel/budget etc.

I speak some Chinese...

xeodou commented 7 years ago

That's cool. Thanks @addaleax I will talk to @hackygolucky directly.

@joyeecheung I don't think that could be an issue for us. I guess most of the people have the way to access the website that are not existing in China if we provider a proper internet connection. But that's for the backup plan. ;)

XadillaX commented 7 years ago

I think I can have a try then.

addaleax commented 7 years ago

@xeodou you might be the best person to ask, do you know for sure whether we need a visa to be there or not?

joyeecheung commented 7 years ago

addaleax FWIW, there might be exceptions but the visa thing is usually mutual, so I am guessing if a Chinese citizen like me needs a visa to enter Schengen Area and the U.S., citizens from those places would need a visa to enter China as well? Of course @xeodou should be more familiar with this stuff than I am :)

gibfahn commented 7 years ago

I think a Tourist (L) visa should be enough, costs about £85 in London. You need to give hotel and flight confirmations as part of the application. I don't think you'd need a business visa...

Trott commented 7 years ago

I am most definitely not an expert on such things, but the same site that @gibfahn linked to and other sources seem to indicate that there's no visa requirement from a number of countries (including Germany and the United States) if your stay is less than 144 hours and if you do not leave Shanghai. https://www.travelchinaguide.com/embassy/visa/free-transit-144hour.htm

XadillaX commented 7 years ago

Hey @Trott, may I be a mentor? though I'm not in core.

joyeecheung commented 7 years ago

@Trott I think that one is for layovers...? Although that works too if you do travel to a third country.

Passengers should hold an onward ticket with a confirmed seat and date as well as a valid visa to a third country or region. Hong Kong, Macau and Taiwan count as third regions in term of immigration affairs. For example, the route UK-Guangzhou-UK is not eligible because the passenger does not fly to a third country or region, while the routes UK-Shanghai-Hong Kong, Japan-Nanjing-US, Canada-Guangzhou-Seoul-UK, and Russia-Seoul-Shenzhen-Macau are fine.

Trott commented 7 years ago

Hey @Trott, may I be a mentor? though I'm not in core.

@XadillaX It would probably be a good idea to get a commit into core before the event so that you can help people with things like commit message requirements or how to run the linter without having to run all the tests first. One commit is enough, in my opinion. If you need a quick/simple task so that you can go through the process, check out http://nodetodo.org/getting-started/.

/cc @addaleax

Trott commented 7 years ago

@Trott I think that one is for layovers...? Although that works too if you do travel to a third country.

@joyeecheung Argh! I guess I better get to work on getting a visa then...

xeodou commented 7 years ago

@xeodou you might be the best person to ask, do you know for sure whether we need a visa to be there or not?

for @addaleax @gibfahn and the others might interesting about the visa issues

In China we have a new policy citizen from 51 counties can get a 144 hours (which is 7 days) visa, for several regions in China, for example if you go to Shanghai ,you will be able stay at Shanghai, Jiangsu, Zhejiang (It's already a big place in China) for 7 days without any problems.

2.Q: Which countries are covered in the policy?

A: Currently, there are 51 countries and they are Albania, Argentina, Austria, Australia, Belgium, Bosnia and Herzegovina, Brazil, Brunei, Bulgaria, Canada, Chile, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Japan, Latvia, Lithuania, Luxemburg, Macedonia, Malta, Mexico, Montenegro, Netherlands, New Zealand, Poland, Portugal, Qatar, Romania, Russia, Serbia, Singapore, Slovakia, Slovenia, South Korea, Spain, Sweden, Switzerland, United Arab Emirates, Ukraine, United Kingdom, United States of America.

see more at the immigration website. http://sh-immigration.gov.cn/listPageEn.aspx?lx=40&id=4414

We actually do this last year, our speaker never get any issues when they pass the custom in Nanjing.

xeodou commented 7 years ago

You can buy a flights from you country to Shanghai and make a connection at Japan, Hong Kong ect when you back to your country.

xeodou commented 7 years ago

By the way @Trott and the other folks, if you need a invitation letter from me , i'm very pleasure to do this. We give the letter to help people apply visa to China without any issues.

yorkie commented 7 years ago

Sorry for missing this message @Trott, count me in, that's my pleasure :)

makara commented 7 years ago

Hi @Trott,

I'm one of the organizers. I didn't know you were discussing here; let me answer your questions with some more details:

Will Code + Learn be on one of those days? The day before? The day after? Will it be part of the JSConf.cn program? Or separate? Will we be able to have it take place in the same location? If not, where might be available? How many will the space accommodate?

As @xeodou mentioned we'll be able to host it during the conference, so it will be one of the 2 days, and regarding the program there are a few possibilities:

You are free to pick a slot - we'll do our best to collaborate; please let us know.

How do we promote/handle registration?

We are still discussing the details for registration but we'll handle this. As @xeodou emphasized we hope it'll be free but let us know if it cannot be fully covered by your budget. We'll also promote it and we need a few details from you guys:

Thanks, Makara

Trott commented 7 years ago

As @xeodou said we have a separate place that can hold around 50 people. Time slots can be:

  • 2 to 3 hours in the morning
  • 3 to 4 hours in the afternoon

I think 3 hours is probably a minimum. 4 hours is better.

There's a special case that on Saturday, after dinner, we'll be able to use the main hall until 10pm, and we can expect a few hundred people, but that wouldn't be a typical workshop.

I think about 5 attendees per mentor is about right, so the 50-person event is probably the better option.

As @xeodou emphasized we hope it'll be free but let us know if it cannot be fully covered by your budget.

Budget is definitely something I don't handle. @hackygolucky: Can you help with that information?

What is the topic/content?

Code + Learn will help you get started with Node.js core contributions. Experienced contributors help guide you through your first commit to Node.js core. They also are available to provide impromptu guided tours through specific areas of Node.js core source code.

What is the process/structure? Do you have a guideline/agenda?

We usually spend about 10 minutes at the beginning describing the process and providing one or more URLs that will give step-by-step instructions. After that, we mostly walk around the room helping people who run into problems. Once someone has Node.js compiling and tests running successfully, we assign them a first task. Once they've done the (usually simple) first task, we help them through the contribution process. @addaleax: Anything to add? Am I leaving anything out?

Can we have a short bio of Code + Learn or the organization(s) behind?

https://nodejs.org/en/get-involved/code-and-learn/ Organization behind it is the Node.js Foundation Primary folks organizing/running these things are Anna Henningsen (@addaleax), Tracy Hinds (@hackygolucky) and me

@addaleax @hackygolucky Any additional thoughts?

@bengl has been to all recent Code + Learn events and also might have additional thoughts.

joyeecheung commented 7 years ago

@makara Also there is a post on the Node.js foundation blog that could probably give you more information on this event (there is even a video!)

makara commented 7 years ago

Thanks guys; that looks great.

Trott commented 7 years ago

Regarding the budget, I thought you know because @xeodou seems already have an idea; We'll check with him.

According to @hackygolucky, she's been coordinating budget stuff with the JSConf.cn organizers (she didn't tell me names, though) so, yes, hopefully that's all being handled between the organizers and the Node.js Foundation.

It sounds an afternoon is the best option. We'll move forward assuming this.

🎉

Let me know if you need any help, like the hotel address or invitation etc. It'd be also helpful if you could collect all the mentor names in a list and put some notes like who needs what.

The hotel address would be great. (If you want to move to email, I'm rtrott@gmail.com.)

I believe most of the mentors reside in China. (@joyeecheung @DavidCai1993 @JacksonTian @pmq20 @XadillaX @yorkie) <- If your name is in that list and you don't live in China, say something!

@TimothyGu doesn't live permanently in China, but he will already be in Shanghai for other reasons, so I don't think he'll need much in the way of help.

@addaleax will be coming from Germany. @bengl and I will be coming from the United States. An invitation letter from @xeodou or someone else organizing will no doubt help a lot with getting the necessary visa. I believe @hackygolucky has already asked for that, but if not, let me know! (Also, she may not have included @bengl/Bryan English in her list. I'm sure she would have included Anna and me, though.)

cocoyu commented 7 years ago

Hi all, I'm also the organizer of JS Conf China.

  1. We are putting the C+L workshop on our website early next week. Please provide the following info this week.

    • [ ] a brief introduction of the workshop in English (and Chinese if possible)
    • [ ] profile photo and short bio of the workshop organizers/ mentors

  2. Please confirm the mentor list is correct, we'll send the conference ticket code to everyone's email address.

    • Anna Henningsen @addaleax anna@addaleax.net
    • Rich Trott @trott rtrott@gmail.com
    • Joyee Cheung (Qiuyi Zhang) @joyeecheung joyeec9h3@gmail.com
    • David Cai @DavidCai1993 davidcai1993@yahoo.com
    • Timothy Gu @TimothyGu timothygu99@gmail.com
    • Bryan English @bengl bryan@bryanenglish.com
    • Jackson Tian @JacksonTian shyvo1987@gmail.com
    • Minqi Pan @pmq20 pmq2001@gmail.com
    • Flandre Scarlet @XadillaX admin@xcoder.in i@2333.moe
    • Yorkie Liu @yorkie yorkiefixer@gmail.com

cc// @Trott

TimothyGu commented 7 years ago

FWIW my Chinese name is Tiancheng Gu (顾天骋).

XadillaX commented 7 years ago

@cocoyu I think

would be fine to me. My Chinese name is 朱凯迪 and nickname is 死月.

joyeecheung commented 7 years ago

@cocoyu My Chinese name is 张秋怡. BTW @JacksonTian is one of the announced speakers (朴灵).

Trott commented 7 years ago

Very brief introduction of Code + Learn:

Code + Learn will enable you to get started (or go further) with Node.js core contributions. Experienced contributors help guide you through your first (or second or third or fourth) commit to Node.js core. They also are available to provide impromptu guided tours through specific areas of Node.js core source code.

(@addaleax and @hackygolucky: Feel free to rewrite or amend the above in any way you wish.)

EDIT: Here's the page with description from the last Code + Learn if it helps: http://events.linuxfoundation.org/events/archive/2016/node-interactive/extend-the-experience/codeandlearn

Trott commented 7 years ago

profile photo and short bio of the workshop organizers/ mentors

Because there are so many mentors, perhaps we can use the Node.js Foundation logo as a photo and provide a list of names as the bio text? (@hackygolucky: Do you know if this would violate any rules concerning the use of the logo?)

Trott commented 7 years ago

Maybe something like this? Order of mentors is unimportant, I think, so feel free to order however you think is best.

Code + Learn mentors will include the following contributors to Node.js core:

pmq20 commented 7 years ago

@cocoyu Thanks. My email is correct, with Chinese character name being 潘旻琦 in case of need.

XadillaX commented 7 years ago

@cocoyu Do we still need to provide some brief introduce now?

cocoyu commented 7 years ago

I think we go it already, thanks!

bengl commented 7 years ago

Just to be clear: I have a flight, hotel and a visa, so I'm 100% in. :) (i.e. you can remove the question mark from my handle)

TimothyGu commented 7 years ago

@cocoyu I'm one of the mentors but I don't think I've yet received a conference ticket code (as you mentioned you would send in https://github.com/nodejs/code-and-learn/issues/68#issuecomment-307010485). Sorry for rushing you but just wanted to make sure I'm not the only one with this condition :)

cocoyu commented 7 years ago

My colleague will send out the tickets this week, cheers!