Sharing option - Team (unlisted) notebooks

[cfrancisrun]

When educators use one Team workspace to teach consecutive or concurrent classes, recent notebooks suggested on a student's homepage and search results can include submitted assignments from previous classes. This feature distracts from their current class work. It also clutters the workspace of students and teachers with irrelevant content.

Describe the solution you'd like Be able to set notebooks as viewable only to the Team (not public) and unlisted, in that they do not appear in search or suggestions to Team members.

Describe alternatives you've considered

• Students typically share public (unlisted) links to keep some privacy but this doesn't affect suggested content in a Team
• Tried organizing notebooks using collections but that doesn't change the visibility of suggested notebooks
• Teachers cannot make students' notebooks private on their behalf or change what appears as "recent" content/ search results
• Relying on students to manage their own permissions when a class concludes is not practical

Additional context This is a large edu cohort with ~5 concurrent classes per semester and hundreds of students overall, and this issue is particularly apparent when dealing with a high activity / high volume team.

[CobusT]

A few suggestions:

• Consider changing the default sharing mode for the team to be 'Only you'. That way, when a new notebook is created, only the student will see the notebook, and they can then share with the professor/TA explicitly. That way, the notebooks won't show up for others in the team workspace
• Teachers can make students' notebooks private if they were given edit access to the notebooks.

[cfrancisrun]

We've started to promote changing the default privacy settings recently. I think that solves a lot.