[Catalyst-Track] Call lead week 1

[Tajuddeen1]

Before the call:

• [ ] Identify and email speakers (cc Coordinator and Assistant)
• [ ] Send reminders to speakers before the call (cc Coordinator and Assistant)
• [ ] Prepare the etherpad notes
• [ ] Confirm facilitators for the week (2, one for the video processing and the other for the cohort call) (involve the Coordinator in this conversation)
• [ ] Send etherpad to the cohort call facilitator
• [ ] Review the week's plan including assignments, update as needed and share any questions/feedback with the team

The day before the call:

• [ ] Update the call etherpad: correct dates, and times, add links to presentations, add names
• [ ] Add the etherpad to the calendar invite in the OLS public calendar

After the call:

• Cohort Planning Sheet

• [ ] Add the link to the recording

• [ ] Add names of Call lead and facilitators

• [ ] Add speaker names in "Confirmed speaker"

• Website

• [ ] Add person detail to people.yaml if needed

Weekly CiviCRM mailings

• [ ] Send email to all cohort participants, make sure to include links to etherpad (see https://github.com/open-life-science/ols-9/issues/1 for more details about what else to include in these mailings.
• [ ] Double check speakers have been invited, confirmed and reminded.