search

open-life-science / ols-9

OLS-9 Cohort Resources
Creative Commons Attribution Share Alike 4.0 International
1 stars 18 forks source link

[OLS-9 Cohort call week 02] Checklist for the Call Leads #25

Closed malvikasharan closed 2 months ago

malvikasharan commented 2 months ago

Note: Call leads (also referred to as "hosts"), facilitators, coordinators, and assistants, please refer to the OLS-9 Planning Long Check-list for further details about when to complete each of these tasks and for the related documentation.

  1. Call preparation
    • [x] Identify and email speakers (cc Coordinator and Assistant)
    • [x] Send reminders to speakers before the call (cc Coordinator and Assistant)
    • [x] Prepare the Framapad notes
    • [x] Confirm facilitators for the week (2, one for the video processing and the other for the cohort call) (involve the Coordinator in this conversation)
    • [x] Share note link with the cohort call facilitator
    • [x] Review the week's plan including assignments, update as needed and share any questions/feedback with the team
  2. Weekly CiviCRM mailings
    • [x] Send email to all cohort participants, make sure to include links to etherpad (see OLS-9 Planning Long Check-list for more details about what else to include in these mailings.
    • [x] Double check speakers have been invited, confirmed and reminded.
  3. Cohort Planning Sheet
    • [x] Add the link to the recording
    • [x] Add names of Call lead and facilitators
    • [x] Add speaker names in "Confirmed speaker"
  4. Website
    • [x] Add person detail to people.yaml if needed