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OLS-9 Cohort Resources
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[OLS-9 Cohort call week 03] Checklist for the Call Leads #30

Open seunolufemi123 opened 3 weeks ago

seunolufemi123 commented 3 weeks ago

Note: Call leads (also referred to as "hosts"), facilitators, coordinators, and assistants, please refer to the https://github.com/open-life-science/ols-9/issues/1 for further details about when to complete each of these tasks and for the related documentation.

  1. Call preparation
    • [ ] Identify and email speakers (cc Coordinator and Assistant)
    • [ ] Send reminders to speakers before the call (cc Coordinator and Assistant)
    • [ ] Prepare the Framapad notes
    • [ ] Confirm facilitators for the week (2, one for the video processing and the other for the cohort call) (involve the Coordinator in this conversation)
    • [ ] Share note link with the cohort call facilitator
    • [ ] Review the week's plan including assignments, update as needed and share any questions/feedback with the team
  2. Weekly CiviCRM mailings
    • [ ] Send email to all cohort participants, make sure to include links to etherpad (see https://github.com/open-life-science/ols-9/issues/1 for more details about what else to include in these mailings.
    • [ ] Double check speakers have been invited, confirmed and reminded.
  3. Cohort Planning Sheet
    • [ ] Add the link to the recording
    • [ ] Add names of Call lead and facilitators
    • [ ] Add speaker names in "Confirmed speaker"
  4. Website
    • [ ] Add person detail to people.yaml if needed