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open-life-science / open-life-science.github.io

OLS website: web presence and knowledge management for we-are-ols.org
https://we-are-ols.org
MIT License
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[OLS-7 Cohort call week 9] #596

Closed pherterich closed 1 year ago

pherterich commented 1 year ago

Members responsible for different task list is mentioned as Call Lead, Facilitator, Cohort Coordinator

  1. Preparation - [Call lead]
    • [x] Prepare the notes
    • [x] Identify and email speakers (cc Paz)
    • [x] Coordinate and identify facilitators for the week (involve Paz in this conversation)
    • [x] Review the week's plan including assignments, update as needed and share any feedback with the team
  2. Weekly emails - [Cohort Coordinator]
    • [ ] Send email to mentees
    • [ ] Send a reminder email to the speakers
  3. Cohort call video preparation - [Facilitators]
    • [ ] Download from Zoom cloud recordings
    • [ ] Upload to Otter.ai (will need a few minutes to process)
    • [ ] Upload to the OLS YouTube account
    • [ ] Create a front page slide for the video - templates are available in Google Drive
    • [ ] Make sure the YouTube video is added to the current cohort playlist
    • [ ] Correct Otter.ai transcripts (make sure to use the uploaded video, not the original transcript, as the timings won't match the video)
    • [ ] Download the corrected transcript as a .srt file from Otter
    • [ ] Upload it to the YouTube video
    • [ ] Post a link to the recording in the OLS Slack! 🙌
  4. Schedule sheet - [Call lead]
    • [ ] Add link to recording
    • [x] Add names of hosts and faciliators
    • [x] Add speaker names in "Confirmed speaker"
    • [x] Check links to slide deck
  5. Website - [Call lead]
    • [ ] Add person detail to people.yaml if needed
pherterich commented 1 year ago

Closing this now as OLS-7 is done and if anything is missing, we will pick it up through curating the library or other batch files.