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KubeCon+CloudNativeCon EU 2024 - Contribfest #1796

Closed jpkrohling closed 8 months ago

jpkrohling commented 11 months ago

Contribfest during KubeCon+CloudNativeCon NA 2023 was a success and we want to repeat that for EU 2024: https://opentelemetry.io/blog/2023/contribfest-na/

This issue is to track the activities related to this event. So far, the following people volunteered to be the official speakers at the event. The first five people to volunteer are selected and are expected to receive free tickets if the session is selected.

Official speakers (will get free tickets if the session is selected):

Other volunteers:

Tasks

svrnm commented 11 months ago

Count me in for Docs :-)

jpkrohling commented 11 months ago

We are five now, but people should continue to volunteer. I might step out of this one, allowing someone else to join and get a free ticket, as I might get a free ticket through a different avenue already.

trask commented 11 months ago

please add me as a backup, for Java and Semantic Conventions, thx

svrnm commented 11 months ago

Regarding https://opentelemetry.io/blog/2023/contribfest-na/ (cc @codeboten)

The session began with 53 open issues, and by the end of the session, 2 pull requests had already been merged with another 11 pull requests having been opened.

By any chance did we tag those PRs / issues worked on during contribfest? (a) we could update the blog post with them and (b) it could help us to compare the numbers year-by-year if we continue doing contribfests

TylerHelmuth commented 11 months ago

@svrnm yes the issues/prs are tagged with the Contribfest label

pellared commented 11 months ago

You can add me as backup for Go. I could even help without getting a ticket. I hope I will get it somehow 😉

dyladan commented 11 months ago

I'm also happy to volunteer again. I really enjoyed participating in Chicago. I'm a JS maintainer but can also help in other areas if needed.

svrnm commented 11 months ago

Per my comment on the maintainers track (https://github.com/open-telemetry/community/issues/1799#issuecomment-1815949342), I am open to to do that as a main speaker instead of contribfest, although I am still keen to participate to make sure Docs are represented :-)

dyladan commented 11 months ago

I think we should probably try to minimize speaker overlap between contribfest and the maintainer track in order to maximize the number of people who get speaker tickets.

The first five people to volunteer are selected and are expected to receive free tickets

I'm curious where the people listed in the issue volunteered? It seems like 4 of the 5 slots were already filled when this issue was created. I'm also not sure that taking the first 5 is necessarily the best way to maximize the speaker tickets. Anyone should of course feel welcome to help out, but we may want to prioritize people who might not be able to attend otherwise.

djaglowski commented 11 months ago

I reached out to @jpkrohling to express interest, since he organized the previous one. Coincidentally it was just after he posted this issue.

pichlermarc commented 11 months ago

I'd also be happy to volunteer (JavaScript SIG) 🙂

jpkrohling commented 11 months ago

I'm curious where the people listed in the issue volunteered?

I discussed the idea of doing a ContribFest again with a few folks before opening this issue, and they expressed interest in being part of it. That's why there were a few people listed here already by the time I created this issue.

I'm also not sure that taking the first 5 is necessarily the best way to maximize the speaker tickets.

Good point, I didn't spend much time thinking about the options we had. Perhaps we could have had a community vote, where people would select the SIGs that should be represented?

we may want to prioritize people who might not be able to attend otherwise

Absolutely: I mentioned in private already, but like @svrnm, I might get a ticket some other way, so I'll step down from this session here, while still informally helping out.

To set the expectations right: there's no guarantee that our ContribFest proposal will be accepted.

svrnm commented 11 months ago

Good point, I didn't spend much time thinking about the options we had. Perhaps we could have had a community vote, where people would select the SIGs that should be represented?

Since I have not been at KubeCon NA and the first contribfest and only know it from pictures via @codeboten's blog post (https://opentelemetry.io/blog/2023/contribfest-na/), an idea that might not work: the 5 people being named as official speaker are (a) organizing this event and (b) serve as moderators, but there will be other SIG maintainers as well representing their SIG and helping people with their specific issues. For example, all SIGs that want to be included tag issues with "contribfest" and at least one maintainer/approver is available to help during that 90 minutes. From the pictures it looks like there have been 7 tables and plenty of space(?), so even if there are 5 "named main speakers" and 5 other maintainers, that should work?

MikeGoldsmith commented 10 months ago

Throwing my hat in to say I'm interested in helping with this session too. I can help with Go SDK & Go auto instrumentation issue management / preparation.

dyladan commented 10 months ago

all SIGs that want to be included tag issues with "contribfest" and at least one maintainer/approver is available to help during that 90 minutes

This was what we really wanted to do for NA but because it was the first one we decided a reduced scope was easier. Having done one, I think it would be pretty easy to expand the scope. The biggest issue would be having everyone set up development environments. We spent quite a bit of time going through that for just 2 repos at the start of the last one. Adding more repos would be even more time there. I think instead of that, we should make sure every participating repo has a CONTRIBFEST.md which follows a template we make that describes not only how to set up the repo, but what is expected, how to find contribfest issues, etc

codeboten commented 10 months ago

which follows a template we make that describes not only how to set up the repo

@dyladan i would expect this to be documented in CONTRIBUTING.md :D

pellared commented 10 months ago

I guess that for most repos using GitHub Codespaces and following CONTRIBUTING.md should be the fastest way to setup a development environment.

dyladan commented 10 months ago

Yes but I think we can add contribfest-specific things targeted specifically to new contributors. We can link out to CONTRIBUTING.md for setup and stuff, but there are also some contribfest-specific FAQs that I think we can cover.

codeboten commented 10 months ago

Yes but I think we can add contribfest-specific things targeted specifically to new contributors. We can link out to CONTRIBUTING.md for setup and stuff, but there are also some contribfest-specific FAQs that I think we can cover.

That's fair, I guess ideally, the steps for new contributors would be well documented enough in CONTRIBUTING.md that the only additional step for newcomers is "look for contribfest label". Maybe this is a good reason to revamp the contributing doc for consistency across the project

jpkrohling commented 10 months ago

I updated the ticket description with the list of official speakers that I'll use for the proposal. That list is fixed, but can be changed after the session is selected if needed.

The list of volunteers is mainly for our own organization and can be changed at any time.

I think I have the email addresses for most people, but please send me a message in private with your email address if you want me to use a specific one.

jpkrohling commented 10 months ago

@dyladan, I moved you to the volunteers, as I'm adding you to the maintainer track as well. Looks like we can have up to 5 speakers as part of the maintainers track as well.

djaglowski commented 9 months ago

I've secured a ticket another way so would be happy to give up my seat on this to the next person. cc: @trask

evan-bradley commented 9 months ago

@trask If the submission can still be modified and the spot hasn't been reserved for someone else, I am still looking for a way to get a ticket and would be happy to represent the Collector SIG at the contribfest.

jpkrohling commented 9 months ago

It was brought to my attention that we have a male-only proposal for this contrib fest, and I can't accept that I didn't notice this before 🤦🏽

This means that I'll remove @djaglowski and give preference to a non-male moderator. I have a candidate in mind, and pinged her already, but if you are interested in joining, please let me know in a comment here.

JamieDanielson commented 9 months ago

I am interested in helping out with Contribfest! I am an approver on JS but can help in other areas as well.

Kielek commented 9 months ago

I have bad news about contribfest:

We are writing to notify you that your submission for KubeCon + CloudNativeCon Europe 2024, OpenTelemetry Contribfest, has regrettably not been accepted due to the overwhelming number of submissions we received for the event. The decisions made by the program committee and co-chairs have been difficult and at this time, they can only accept a limited number of proposals.

There were several factors the program committee and co-chairs took into consideration that contributed to the final decisions on talks; including those that we were unable to accept even though they might have been highly rated. Some of these include:

Multiple talks on the same topic for the same track Limited session slots within a specific track Receiving 11x the number of talks for which we had space

jpkrohling commented 9 months ago

That's a bummer, but we'll try again next time. Thank you for the update, @Kielek.