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Organizing a Collaborator Summit
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Collaborator Summit Berlin 2018 - May 31st, June 1st 2018 #60

Closed mcollina closed 6 years ago

mcollina commented 6 years ago

Collaborator Summit Berlin 2018

We are back with the date for the Node.js Collaborator Summit in Berlin next to JSConf.Eu (which is on June 2-3, 2018). This is a live issue that will be constantly updated to match the proposed agenda.

Collaborator Summit Day One: May 31st, 2018

AWS Berlin address Krausenstraße 38, 10117 Berlin, Germany 9am-6pm

Facilities

Main space: 80 in theatre seating, projector, kitchen restroom can be rearranged(can be split into two smaller rooms as well as just moving chairs around) Other spaces: 3 meeting rooms, each 12-14 people 1 larger 20 people. theatre seating for 30-40 and also had a large screen tons of white board space throughout

Agenda

Time Place Topic Speakers/Champions Issue
9:00 - 9:30 main space Introduction and agenda bashing
9:30 - 10:00 main space Talk: Holding on to your Performance Promises @bmeurer, @MayaLekova https://github.com/nodejs/summit/issues/86
10:00 - 10:30 main space Talk: Web Assembly @linclark, @lukewagner, @tschneidereit https://github.com/nodejs/summit/issues/62
10:30 - 11:00 break
11:00 - 12:30 meeting room Diagnostics @mhdawson https://github.com/nodejs/summit/issues/71
11:00 - 12:30 meeting room Web Assembly @linclark, @lukewagner, @tschneidereit https://github.com/nodejs/summit/issues/62
11:00 - 12:30 meeting room Docs: Integrating with All The Groups @bnb https://github.com/nodejs/summit/issues/79
11:00 - 12:30 meeting room still open
12:30 - 13:30 lunch provided by AWS
13:30 - 15:00 meeting room Promises @MayaLekova, @bmeurer, @benjamingr https://github.com/nodejs/summit/issues/86
13:30 - 15:00 meeting room Diversity/Inclusivity @Tiriel https://github.com/nodejs/summit/issues/75
13:30 - 15:00 meeting room Modules @MylesBorins https://github.com/nodejs/modules/issues/120
13:30 - 15:00 meeting room still open
15:00 - 15:30 break
15:30 - 17:00 meeting room Future of Streams @mafintosh https://github.com/nodejs/summit/issues/82
15:30 - 17:00 meeting room Website Redesign: Content Creation @amiller-gh @chowdhurian https://github.com/nodejs/summit/issues/89
15:30 - 17:00 meeting room i18n & l10n @zeke https://github.com/nodejs/summit/issues/61
15:30 - 17:00 meeting room CommCom: Individual Membership program subgroup formation @hackygolucky
17:00 - 18:00 main space Presentations by breakout rooms

if you want to speak and present a topic, feel free to reply to this issue with a brief abstract.

Collaborator Summit Day Two: June 1st, 2018

Mozilla Berlin address Schlesische Str. 27, 10997 Berlin, Germany 9am-6pm

Agenda

Time Place Topic Speakers/Champions Issue
9:00 - 9:30 Introduction and agenda bashing
9:30 - 10:30 The scope and status of a core collaborator & Growing Collaborators @MylesBorins @joyeecheung @mcollina https://github.com/nodejs/summit/issues/67
10:30 - 11:30 Project velocity @benjamingr @Trott https://github.com/nodejs/summit/issues/64
11:30 - 12:30 lunch provided by Mozilla
12:30 - 13:00 How to better collaborate on TC39 @littledan
13:00 - 13:30 Scoping modules @joyeecheung https://github.com/nodejs/summit/issues/84
13:30 - 15:00 Break out Sessions
15:00 - 15:30 break
15:30 - 17:00 Governance @dshaw
17:00 - 17:30 Closing remarks

if you want to speak and present a topic, feel free to reply to this issue with a brief abstract.

Organizers

Attendance

Anyone can come, but we will not be explicitly onboarding at Collab Summit Berlin. Conversations can move fast as working groups have a lot of context. This Spring instance of Collab Summit will not include a morning Code + Learn to learn how to contribute prior to congregating for the summit. Please look to the Fall Collab Summit in Vancouver, BC for this pairing.

Working groups will put together a brief schedule so that people can familiarize themselves before folks get onsite, having the general collaborator discussions, and then dive into breakout sessions.

Working groups in attendance

We'd love to know ahead who will be represented. Filing issues in this repo is helpful for discussion particular to a working group and how they'd like to manage their time. Linking to that here would be great! We're working on creating a Projects Board to post times for this on the conf agenda so people are aware of when a WG meets and can maybe get a break, if needed. We'll be looking at issues filed in this repo titled "Berlin: working group something something" to add these below as well.

Travel Fund

There are funds available for any Individual Member of the Node.js Foundation to receive travel funds to Collab Summit. Membership is free for active collaborators. Sign up HERE.

PLEASE follow the instructions for application to receive travel funds HERE.

@nodejs/collaborators @nodejs/v8 @nodejs/tsc @nodejs/community-committee We should figure out what topics we want to cover. We think we will be best served with some monotrack presentations and discussions in the morning, and breakout rooms in the afternoon. We can change everything, so if you think a better structure will suit us better, let us know! It would be fantastic if each one of the breakouts is facilitated by someone who will be responsible to "run" the breakout and do a quick presentation at the end. This person would also set some outcomes from the breakout so we leverage our time together in the best possible ways.

littledan commented 6 years ago

I plan to attend the second day. I'm interested in just learning about what problems Node is having and approaches to solving problems, including problems which might exist at the JS language level. Happy to talk about TC39 stuff if it's relevant, especially class features, BigInt, Intl, and improving the collaboration between Node and TC39.

mrhinkle commented 6 years ago

I'd be glad to make sure we have some Node.js swag there just let me know where to send it and to whose attention.

amiller-gh commented 6 years ago

Happy to say that I will in attendance too! I look forward to helping with sessions about the website redesign, governance, and other community related initiatives 🎉

gibfahn commented 6 years ago

AWS Berlin address TBD

I'm starting to look for lodging. Would be handy to know roughly where the summit will be held.

Is there any update on what the planned address is? AIUI a lot of the hotels in the area are full up, so people will be looking for the closest hotels nowish.

Is AWS Berlin this event? https://aws.amazon.com/summits/berlin/ If so that seems to be at STATION Berlin.

vdeturckheim commented 6 years ago

Hey :+1: on asking for the addess. I am planning to book my accomodation.

ghost commented 6 years ago

@vdeturckheim Generally, you should be good if you have a hotel in Berlin-Mitte or Berlin-Kreuzberg. Also, Berlin has pretty good public transport, so don't worry if you end up somewhere else 😄

vdeturckheim commented 6 years ago

@oe thanks! booking :D God, I have not been in Berlin since I was 13.

MylesBorins commented 6 years ago

I've updated the top issue with details I believe to be correct. If the addresses are wrong I apologize, this is what I found via search.

First day at AWS Berlin office, Second day at Mozilla Berlin office.

mcollina commented 6 years ago

I'm assembling the agenda for the Summit. Please add a comment here or open a new issue on this repo if your team/wg would like to have a slot.

I currently have listed:

It is expected to have a brief presentation about the workshop in a plenary session, so that everybody knows what's happening. There is still some space before we need to decide what we want to pick.

benjamingr commented 6 years ago

@mcollina that sounds amazing, so many interesting topics at once :D

jasnell commented 6 years ago

@mcollina ... One thing to keep in mind is that in prior collaboration summits we have not done a good job of note taking and record keeping, or in documenting decisions that need to be made for the benefit of people who cannot attend in person. A more formal concerted effort should be made to

This is important because we have failed at doing this in the past and it did end up causing confusion. We should take this opportunity to get better at it and the more formally organized agenda should help facilitate that.

jasnell commented 6 years ago

Also, will there be options for remote attendees? Zoom or hangouts perhaps?

Qard commented 6 years ago

I would suggest having every session broadcast and recorded on YouTube so, even if notes are missing or incomplete, there is something to refer to for a decision-making paper trail.

add1sun commented 6 years ago

Thanks @mcollina. You should probably remove the Education Team from the list. No one else has spoken up to join in on that in the education issue queue, so I'm going to likely put my energy into collaborating with the website redesign team and the getting started with Node work.

mcollina commented 6 years ago

Should we put in a session for the Website Redesign instead? It might be a fantastic moment to present what the team have done so far to the rest of the collaborators!

zeke commented 6 years ago

i18n and Website Redesign are two very closely related efforts. This will be a good opportunity to explore how it should all fit together.

amiller-gh commented 6 years ago

@mcollina, @chowdhurian and I would be happy to lead a session on the website redesign efforts! We can work with @obensource to talk about any i18n crossover, but I have a hunch there will also be a lot to present that is not related directly to translations 🙂

mcollina commented 6 years ago

@zeke @amiller-gh do you need two sessions and a talk slot? The number of rooms will be limited, and we will be following a more "structured" approach to ensure we leverage our time to the max.

ghost commented 6 years ago

Hey everyone, we're currently figuring out a time slot for a potential NodeSchool Berlin meetup around JSConf. We thought it'd be a good idea to schedule one for the 31st, coinciding with the first day of the Summit. This would fit nicely because the meetup usually happens at the Mozilla Berlin space, which would give people a chance to see the space we'd be occupying the next day. It'd also serve as a nice relaxing hangout after the first day, and it would give people a chance to meet some of the Node.js team (we could market it as such). Thoughts?

zeke commented 6 years ago

do you need two sessions and a talk slot?

@mcollina I'm not sure I understand your question. I am happy to work with whatever time and space allotment makes sense. I think "i18n" and "website" and "i18n + website" could easily stand on their own as discussion topics, but if we need to condense that's fine with me.

bengl commented 6 years ago

Finally booked flights. So I'll be attending. :tada:

MylesBorins commented 6 years ago

Do we want to keep some sort of rough sign up to have an idea of attendance numbers?

yhwang commented 6 years ago

I will attend the event and join the discussions then.

codebytere commented 6 years ago

👋 would also love to attend on behalf of Electron, anywhere i'm needed and can help out!

NickNaso commented 6 years ago

I'm planning to attend.

ladyleet commented 6 years ago

For anyone who is interested - going to start commenting on Issue https://github.com/nodejs/summit/issues/59 with regards to Collaborator's Summit in October!

WaleedAshraf commented 6 years ago

Hi everyone, Those who are going to attend Collab Summit, I'd love if someone can discuss and get feedback on Initiative for Nodejs Community Chapters

There is also a related issue in NodeSchool Organizers repo, where many organizers have shown interest. Collaboration with Node.js Community Committee / Working Group Members

I assume many people from NodeSchool and other communities would be present at Collab Summit so it'd be a good time to discuss. There is no plan on what should be done right now. So just getting feedback and opinion from others should be enough.

If you want to discuss further on this, please comment on actual Issue in CommComm. Don't want to mess with everyone in this thread.

bnb commented 6 years ago

For those of you who will be in town for more than just the Collaborator's Summit, there's also this handy website that has a bunch of community events around JSConf EU if you're interested in doing more: http://wwwtf.berlin/

bnb commented 6 years ago

I'd like to propose another agenda item:

Fishrock123 commented 6 years ago

Sorry for the late-ish notice, but I will be present.

ryzokuken commented 6 years ago

@Fishrock123 remember to RSVP at https://github.com/nodejs/summit/pull/66

NickNaso commented 6 years ago

Hi everyone, could someone confirm the locations of the summit?

AWS Berlin address Krausenstraße 38, 10117 Berlin, Germany

Mozilla Berlin address Schlesische Str. 27, 10997 Berlin, Germany

I would like to book an hotel near by these locations.

apapirovski commented 6 years ago

@NickNaso Those are the locations (31st for AWS and 1st for Mozilla). But I don't think you can go wrong staying anywhere in Mitte, Kreuzberg or Friedrichshain. Getting around Berlin is pretty convenient.

NickNaso commented 6 years ago

@apapirovski Thanks for the suggestions.

benjamingr commented 6 years ago

@bmeurer I would love to discuss future V8 APIs for promises - do you think your session would be a good time or should it be separate?

Basically, I started (with a bunch of other people locally) to enumerate debugging use cases for promises and things we can do with Bluebird/userland that native promises can't do yet or stuff that it'd be really cool if native promises allowed us to do.

Ideally, I'd also like to be able to expose the capability to support promise library features in async/await (progress, cancellation etc) (just the capability, not suggesting adding them to native promises).

The two things that always pop-up as useful for that are:

bmeurer commented 6 years ago

@benjamingr We can totally do that. Seems to fit nicely. How about we just run the session together?

benjamingr commented 6 years ago

@bmeurer I'd be humbled though honestly it would probably be you saying a lot of smart and interesting things about how promises work in V8 and me rambling about half prepared half baked ideas and intuitions - if you're not too concerned with that then I'm game.

I'm very interested in discussing the use cases we've mapped and seeing how we can address them from the V8 side to "put userland libraries out of business" by addressing the use cases they perform better from the platform side.

bmeurer commented 6 years ago

@benjamingr I don't think it'll be like that. I don't wanna go too much into V8 details anyways, but rather focus on the Node/user facing issues, so you'd clearly be the expert there.

mhdawson commented 6 years ago

Opened a couple of new issues for additional topics. Not sure if that was the right thing to do but since there were a few opened for topics thought I would go ahead.

@mcollina is there a draft of the agenda so far?

mcollina commented 6 years ago

@mhdawson I've shared a draft agenda with you some time ago. I'll send a PR shortly.

mcollina commented 6 years ago

I've updated this issue with the latest draft of the agenda. Let me know what you think

mhdawson commented 6 years ago

Can we grab 14:30 - 15:00 (main space) Still Open for embedding Node.js ? (see https://github.com/nodejs/user-feedback/issues/51)

mhdawson commented 6 years ago

Although I was thinking for more of a workshop than talk and I see the other items in those slots are talks.

mcollina commented 6 years ago

@mhdawson we have the meeting rooms available, so we might want to fork off and do a workshop for the full length of that session. It might just be better overall.

@linclark @mafintosh do you need the talk slot or the 1.5 hour slot is enough?

Tiriel commented 6 years ago

Sorry, getting up a bit late on this, but would there be a space available somewhere to get a workshop on discussing/launching a Diversity/Inclusivity Initiative? That is, if people are interested of course. The second day seems a bit less full, so if we could have a spot, that would be über cool.

mhdawson commented 6 years ago

@mcollina if doing that (forking workshop for part of the session) is an option we can sync with people interested and see if that makes sense.

mcollina commented 6 years ago

@mhdawson it's definitely possible, we have a lot of rooms!

mcollina commented 6 years ago

I've updated the agenda, check it out!

ThisIsMissEm commented 6 years ago

Is there anything special I need to do in order to attend? I'd love to, and it's easy for me as I'm located in Berlin.

addaleax commented 6 years ago

@ThisIsMissEm I think you’d want to RSVP by opening a PR against https://github.com/nodejs/summit/blob/master/2018-05-Berlin/attendee-rsvp.md. Otherwise, I think most relevant things re: attending are mentioned in the PR description here?