FOSDEM 2016 Open Source Design devroom

[belenbarrospena]

Just realised today that the deadline for devroom proposals is October 9th. So we better get moving!

Below is a proposal draft. Please comment / amend as you see fit:

Title of devroom: Open source design

Elaborate description of proposed devroom (including possible topics): The first open source design devroom last year was a success, with a healthy number of proposals submitted and great attendance. We would like to repeat this year. The goal of this devroom is to showcase design work done within free and open source projects, and strengthen the connections between designers involved in FOSS. We mean "design" in a broad sense, and we include within that term typography, graphic design, interaction design, user experience and design research activities.

Possible topics include:

• FOSS design tools
• Design techniques and deliverables
• Design - engineering collaboration approaches
• User engagement and design research activities
• Project case studies

After receiving several requests, we will probably dedicate an hour to project pitches, so that projects looking for design contributions can introduce themselves and establish contact with designers eager to help.

Why does it fit FOSDEM? FOSS projects bring in particular challenges that affect almost every aspect of design. Techniques and approaches used in closed software settings must be re-purposed and adapted to FOSS. This is hard to do on your own. We hope that sharing experiences across projects and communities will help establish a set of practices that are effective, flexible and transferable across FOSS projects.

The devroom last year also proved to be a great way of connecting designers with FOSS projects looking for design contributors.

[plastelina]

@belenbarrospena , my only concern is that this message is on github, where it won't reach many designers...maybe it's worth to also drop it on few design forums / twitter to actually make designers aware, last year there were... 5 designers in the room (?)...what's the point of pitching, if there is none to pitch too...

I think the topics are great! I'd love to talk about engineering collaboration approaches, could you point me where do I submit the proposal?

Thanks!

[ei8fdb]

If needs be I can do a blog post like last year with pointers to where to go, IRC channel, etc and put it on the twitters to direct people?

http://www.ei8fdb.org/thoughts/2014/10/fosdem-2015-call-for-papers-on-open-source-design/

Bernard

On 6 Oct 2015, at 12:20, karolina ferenz notifications@github.com wrote:

@belenbarrospena , my only concern is that this message is on github, where it won't reach many designers...maybe it's worth to also drop it on few design forums / twitter to actually make designers aware, last year there were... 5 designers in the room (?)...what's the point of pitching, if there is none to pitch too...

I think the topics are great! I'd love to talk about engineering collaboration approaches, could you point me where do I submit the proposal?

Thanks!

— Reply to this email directly or view it on GitHub.

[plastelina]

This is awesome job! Thanks!!! :+1:

[belenbarrospena]

@plastelina if the devroom proposal is accepted, the call for talks should come out on November 2nd, according to the FOSDEM website

https://fosdem.org/2016/news/2015-09-24-call-for-participation/

That's when you would submit your proposal :)

[plastelina]

Yup, read your post @belenbarrospena ;).

[evalica]

Regarding the last year success, should we mention somewhere that a git organization and a website has been put into place? Having the devroom again next year will increase our chances in expanding the community and allowing more developers know that there is a place where they can get design help.

Yes, excellent point. What about something like this:

The first open source design devroom in FOSDEM 2015 was a success, with a healthy number of proposals submitted and great attendance. It was also the beginning of an Open Source Design community (http://opensourcedesign.net/) with several iniatives, between them a "jobs board" where FOSS projects looking for design contributors can connect with available designers. We would like to repeat next year.

And also, in the "Why does it fit FOSDEM?" section:

Having a devroom again next year will increase our chances to expand the community and will give us the opportunity to spread the word between developers regarding how and where to get design help for their projects.

Also I don't see any mentions about the Design Desk.

Well, I was thinking of applying for booth space for that, which is a separate process. Now, we could also make the design desk part of the devroom instead, and block a few hours for that instead of having a full day of talks. I wonder what people think would be best.

[belenbarrospena]

Right folks: submission for the Open Source Design devroom at FOSDEM 2016 has gone out. I've put myself as the main contact, and Bernard Tyers (@ei8fdb) as the secondary one. If anybody will like to be kept up to date, just send me an email address and I'll keep you posted, although I will keep updating this thread as things happen. Acceptance notifications are supposed to get out on October 19th.

The content of the proposal was as follows:

Devroom Request for FOSDEM 2016

Title: Open source design Coordinator: Belen Barros Pena Coordinator email: belenbarrospena@gmail.com Secondary contact: Bernard Tyers Secondary email: b@runningwithbulls.com

Description: The first Open Source Design devroom in FOSDEM 2015 was a success, with a healthy number of proposals submitted and great attendance. It was also the beginning of an Open Source Design community (http://opensourcedesign.net/) with several initiatives, between them a "jobs board" where FOSS projects looking for design contributors can connect with available designers. We would like to repeat the experience next year.

The goal of this devroom is to showcase design work done within free and open source projects, and strengthen the connections between designers involved in FOSS. We mean "design" in a broad sense, and we include within that term typography, graphic design, interaction design, user experience and design research activities.

Possible topics include:

FOSS design tools
Design techniques and deliverables
Design - engineering collaboration approaches
User engagement and design research activities
Project case studies

After receiving several requests, we will probably dedicate an hour to project pitches, so that projects looking for design contributions can introduce themselves and establish contact with designers eager to help.

Coordinator's affinity to the topic of the devroom:

I have been the interaction designer of OpenEmbedded (www.openembedded.org) and Yocto Project (www.yoctoproject.org) since 2012, and one of the instigators of the Open Source Design devroom last year.

Why does it fit FOSDEM

FOSS projects bring in particular challenges that affect almost every aspect of design. Techniques and approaches used in closed software settings must be re-purposed and adapted to FOSS. This is hard to do on your own. We hope that sharing experiences across projects and communities will help establish a set of practices that are effective, flexible and transferable across FOSS projects.

The devroom last year also proved to be a great way of connecting designers with FOSS projects looking for design contributors. Having a devroom again next year will increase our chances to expand the community and will give us the opportunity to spread the word between developers regarding how and where to get design help for their projects.

Relevant URLs: https://github.com/opensourcedesign http://opensourcedesign.net/

Timeslot: Full day

Special requirements: None

[plastelina]

This is fantastic! Thank you for putting this together! Ace! :+1:

[Xaviju]

Great! Love it! Thanks a lot for the proposal!

[evalica]

I looks great! Good job ;)

[jancborchardt]

Aaawesome! :) Thanks for leading that effort again @belenbarrospena!

[belenbarrospena]

Hi all,

The call for stands at FOSDEM is also open https://submission.fosdem.org/stands.php

Deadline is November 13th.

A stand would seem to me the most logical way of setting up the "design helpdesk" or "clinic". Unfortunately, I've volunteered to manage the OpenEmbedded stand this year, and the design devroom, so I have my hands full and I don't think I can take anything else.

If anybody would like to step up to organise the design help desk, feel free to send the stand application form. If applying for an "official stand" is a bit too scary, we could run the design desk informally in the cafeteria one of the days. If that works well, we could think of organising a "formal" one for 2017.

Any thoughts?

[ei8fdb]

Hi all,

I’d be willing to submitting the design stand application if someone else wants to co-organise.

I’ll be helping out in the devroom too so won’t be able to spend all day on the stand as well.

If not, how about we do an ad-hoc design desk each day for 1/2 a day, morning or afternoon? I could do 1-2 hours each day.

Any takers?

Bernard

---

Bernard Tyers E: ei8fdb@ei8fdb.org | T: @bernardtyers

Talk to me privately. My public key is here: https://keybase.io/ei8fdb

On 19 Oct 2015, at 12:28, Belen Pena notifications@github.com wrote:

Hi all,

The call for stands at FOSDEM is also open https://submission.fosdem.org/stands.php

Deadline is November 13th.

A stand would seem to me the most logical way of setting up the "design helpdesk" or "clinic". Unfortunately, I've volunteered to manage the OpenEmbedded stand this year, and the design devroom, so I have my hands full and I don't think I can take anything else.

If anybody would like to step up to organise the design help desk, feel free to send the stand application form. If applying for an "official stand" is a bit too scary, we could run the design desk informally in the cafeteria one of the days. If that works well, we could think of organising a "formal" one for 2017.

Any thoughs?

— Reply to this email directly or view it on GitHub.

[jancborchardt]

I’m up for assisting with the design stand, but I’ll be helping out in the devroom also and need to be at the ownCloud booth as well.

Who wants to take the helm on the design stand? @evalica @Xaviju @plastelina maybe?

[Xaviju]

I'll be happy to help, but I also should probably stay at the Taiga stand so I think 1-2h each day is fine. If we are not enough, I agree with the @ei8fdb idea of 1/2 day.

[plastelina]

Helloh! Sure thing - happy to help. I can take a lead on this. Can we do half day, consultation, pretty please? I can mostly help with print, identity and UI design in terms of advise. I can prepare large poster that will say Design Clinic with the current logo and some stickers / pencils ( can get it sorted for free)? I'm free Monday-Tuesday (26-27/10), will login into IRC to chat in more detail. @jancborchardt @Xaviju @evalica @belenbarrospena @ei8fdb

[gillisig]

I would love to come and help out. But unfortunately I am not sure I can justify the expense to travel there, since it would be coming out of my own pocket :/

[belenbarrospena]

Well, we made it! :) Got an email this morning notifying the acceptance of the Open Source Design devroom for FOSDEM 2016. They have scheduled us for Saturday this year.

They will be sending instructions soon. Next step for us should be putting together a call for session proposals.

[belenbarrospena]

A couple of more messages:

1. FOSDEM keeps a mailing list for devroom managers. If you want to be subscribed to that mailing list to keep up to date with organisation news, let me know.
2. We have a mailing list for our devroom: open-design-devroom@lists.fosdem.org To subscribe, go to

https://lists.fosdem.org/listinfo/open-design-devroom

[jancborchardt]

@belenbarrospena aaaawesome! You can also set me as devroom manager and subscribe me to the first list.

[belenbarrospena]

@jancborchardt Will do :) Which email address do you want me to give them?

[jancborchardt]

My hey at jancborchardt one. :)

[GarthDB]

Congrats!

[belenbarrospena]

@jancborchardt Got it. I've asked them to subscribe you.

[belenbarrospena]

So, time for a call for proposals (CFP). I have repurposed the one from last year because I am lazy ;)

I am assuming we are sticking to the same format: 45-min talks with 15 mins for transitions. This is quite a lot of time, but to be honest, I found it nice last year. It makes for a relaxed devroom, where talks can run over a bit, and there is plenty of time for people to leave and come into the room.

We have been moved to Saturday (January 30th), which is the big day :) That means we need to fill between 7.5 and 8.5 hours of content, beginning at 10.30 and running until between 18.00 and 19.00.

This is the CFP draft I've put together: please feel free to change it as you see fit. I'd like to send the CFP on Tuesday 27th October in the morning. So if you have any feedback, please speak by Monday end of day. Thanks!

Open Source Design Devroom Call for Participation

This is the Call for Participation for the FOSDEM 2016 Open Source Design devroom. We invite you to send in your submissions about design work on free, libre and open source projects.

FOSDEM (https://fosdem.org) is the Free and Open source Software Developers’ European Meeting, a free and non-commercial two-day weekend event that offers open source contributors a place to meet, share ideas and collaborate.

After a successful run in 2015, there will be again a design devroom at FOSDEM 2016: a full day of talks about design work on free, libre and open source projects. The Open Source Design devroom will take place on Saturday, January 30th.

We mean ‘design’ in the broadest sense: user research, interface and interaction design, visual design, typography and accessibility – all in the context of open source projects, which we believe introduces unique challenges. Designers and developers working with designers (or on a design-minded project) are welcome to submit proposals.

Possible topics include:

FOSS design tools
Design techniques and deliverables
Design - engineering collaboration approaches
User engagement and design research activities
Project case studies

What and how to submit

RECORDING AND LICENSING:

The talks in the Open Source Design devroom will be audio and video recorded, and possibly streamed live too. By submitting a proposal you consent to be recorded and agree to license the content of your talk under a Creative Commons (CC-BY) license.

FORMAT:

45-minute presentations (it is up to you to leave time for questions, but we recommend you do so).

SUBMISSION DEADLINE:

1st December 2015

HOW TO SUBMIT:

All submissions are made in the Pentabarf event planning tool at

https://penta.fosdem.org/submission/FOSDEM16/

When submitting your talk in Pentabarf, make sure to select the ‘Open source design devroom’ as the ‘Track’.

If you already have a Pentabarf account from a previous year, please reuse it: create an account if, and only if, you don’t have one from a previous year. If you have any issues with Pentabarf, do not despair: contact belenbarrospena at gmail dot com

Who coordinates this Open Source Design devroom thing

The Open Source Design Devroom is coordinated by the Open Source Design crowd: http://opensourcedesign.net/

[jancborchardt]

I am assuming we are sticking to the same format: 45-min talks with 15 mins for transitions.

I would actually say we cut the talk time in half because 45 minutes I felt was too long. I liked this a lot at Libre Graphics Meeting where it ensured that more projects were presented and people got less bored.

20 minutes should absolutely suffice to present, and then we have 10 minutes between each talk for transitions and maybe questions. Although most questions are better to be talked about directly with the speaker as it respects everyone’s time and also already kickstarts a personal discussion between the people interested in the topic.

[belenbarrospena]

I am assuming we are sticking to the same format: 45-min talks with 15 mins for transitions.

I would actually say we cut the talk time in half because 45 minutes I felt was too long. I liked this a lot at Libre Graphics Meeting where it ensured that more projects were presented and people got less bored. 20 minutes should absolutely suffice to present, and then we have 10 minutes between each talk for transitions and maybe questions.

I am not against this, but I think we need to be clear on what this would mean:

1. A very different devroom to last year's: much more fast paced and more intense.
2. Last year a few sessions exceeded their allocated time, but because we had plenty of time for the changes, there was no need to cut the speakers short. If we go for the 20-10 format, we will have to cut the speakers short and be quite tough with the timing.
3. Since we have to fill between 7.5 and 8.5 hours of content, we'll need between 15 and 17 sessions. Last year we received 17 submissions, 6 of them from people involved in coordination (nothing wrong with that by the way, but we might need to submit stuff ourselves this year as well to cover all the slots). I'd say we'll also need to do a better job in advertising the CFP than we did last year to get enough submissions.
4. No chance to go in depth into any topic: 20 minutes is just enough to provide an introduction to something. Again, nothing wrong with that: just different kind of content.

I genuinely don't mind one way or another, but we need to go into the 20-10 format with our eyes wide open as to what we are getting ourselves into.

It would be good to hear what others think, so please speak up! What do you prefer? 45-15 or 20-10 sessions?

[belenbarrospena]

asheesh in the irc channel said he also likes the shorter format (20-10). Just making a note of it for posterity :)

[belenbarrospena]

Since the people who spoke up preferred the 20 minute format, that's what we are going with.

I've submitted a pull request to the events repo to add the CFP https://github.com/opensourcedesign/events/pull/23

Could someone review and merge if ok?

Thanks!

Belén

[jancborchardt]

Done, good stuff! :)

[belenbarrospena]

thanks @jancborchardt !

[belenbarrospena]

So the CFP is out http://opensourcedesign.net/events/design/hack/meeting/2016/01/30/opensourcedesign-fosdem.html

Please spread the word, far and wide :)

[evalica]

Sorry for the late response. So any news on the design stand? Unfortunately I won't be able to stay full time there since I also need to participate in the Wikis stand. I could stay 2 hours there. Let me know if there are news. Ty

[ei8fdb]

I think unless we can get 4-6 people who can give 2 hours each it won’t be possible.

Can we have a show of hands? Say 10AM (move the times as you see fit) who can take slots:

10:00-11:00: 11:00-12:00: 12:00-13:00: Bernard 13:00-14:00: Bernard 14:00-15:00: 15:00-16:00: 16:00-17:00: Caty (evalica) 17:00-18:00: Caty (evalica)

Any takers?

On 30 Oct 2015, at 13:10, Ecaterina Moraru (Valica) notifications@github.com wrote:

Sorry for the late response. So any news on the design stand? Unfortunately I won't be able to stay full time there since I also need to participate in the Wikis stand. I could stay 2 hours there. Let me know if there are news. Ty

[evalica]

I've edited your response with slots from 16-18.

[plastelina]

I can cover whole day, so there are always two people.

[ei8fdb]

Thanks @plastelina thats good news.

@belenbarrospena also had an idea: why not do the design desk on Sunday? That way the design track is finished and we'd all have more time...

Thoughts?

[jancborchardt]

Yeah, so the design desk should definitely not be on the same day as the room. I was under the impression that was the plan anyway? I think we only said Saturday for the design desk because last year the room was on Sunday?

[belenbarrospena]

This year the design devroom in on Saturday, so the design desk would be Sunday. I also think it's much better if we do it only the day we don't have devroom. We can publicise the activitity during the devroom on Saturday. If we go for Sunday, I should be able to put in 2-4 hours.

Boy, this is going to be loads of fun :)

[belenbarrospena]

Just FYI, we have been allocated room AW1.120. This might be the same room we had last year (at least is the same building). The room seems to fit 74 people (it's a small room). Nothing we can do about it really. It will be cozy ;)

[belenbarrospena]

Hi all,

Wondering if any of you would give me a hand spreading the word about the Open Source Design Devroom. Something like sending an email to the mailing lists / projects you are involved with, or using Twitter, Facebook, whatever you like :)

So far, I've sent emails to the these mailing lists:

BCS-HCI (BCS-HCI@jiscmail.ac.uk) LibreOffice design (design@global.libreoffice.org) Firefox OS development (dev-fxos@lists.mozilla.org) OpenITP UX (ux@lists.openitp.org) London IA (london-ia@yahoogroups.com)

Thanks!!

Belén

[jancborchardt]

Also, all the folks from here should probably submit something! Calling @bnvk @plastelina @GarthDB @Xaviju @elioqoshi @evalica @danilapellicani @gillisig @simonv3 and everyone :)

[belenbarrospena]

Yes, that too! :) Thanks, @jancborchardt

[bnvk]

I don't have the bandwidth to put together a proposal and a talk. But hopefully one of you fine folks will and then I can attend and participate in the dev room :)

[elioqoshi]

Already proposed a talk :)

[GarthDB]

A little too close to my wife's due date to be travelling out of the country.

[belenbarrospena]

Congrats @GarthDB ! That's a fairly good excuse ;)

[GarthDB]

@belenbarrospena thanks! If they would just rearrange the whole event around my schedule that would be super convenient.

[Xaviju]

Hi! I've been extremely busy and I've unable to read tons of emails in my inbox (that's great!). I did not proposed a talk but I would like to share what I would love to hear: a talk about how an open source project manages open source design PRs and sometimes PRs that fixes issues but breaks design.

• What is the workflow to keep it consistent?
• How they manage it?
• How is the interaction with the user?
• How do you manage PRs from non designers that fixes issues, but breaks design?
  I could propose a talk on how we manage it in Taiga, but i think I have more questions than answers...It would be nice to have open discussion talks :)

[belenbarrospena]

@Xaviju You are still on time to propose a talk, and I think you really should. I have my own way of dealing with all those things, but like you I have more questions than answers, and I suspect so do many others in this group. The point of these talks is sharing the little answers we have individually, so that they might answer the group's questions... or something along those lines but less confusing ;)

We would all love to hear how you manage the design work in Taiga, so head to Pentabarf and submit a talk! It doesn't need to be very elaborate: almost anything will do :)

Cheers

Belén