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:date: Upcoming events, conferences, meetups related to Open Source Design
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FOSDEM 2017 – Open Source Design room organization #41

Closed jancborchardt closed 7 years ago

jancborchardt commented 8 years ago

The deadline for developer room proposals is on September 9: https://fosdem.org/2017/news/2016-07-20-call-for-participation/

It will be our third room in a row! We shouldn’t break the streak :rocket:

Ref issue from last year https://github.com/opensourcedesign/events/issues/22

Who will be there and wants to join organization? :) @belenbarrospena @ei8fdb @evalica @plastelina @Xaviju @bnvk @elioqoshi @gillisig @danilapellicani @simonv3

victoria-bondarchuk commented 8 years ago

I'm looking forward to FOSDEM2017, please count me in!

belenbarrospena commented 8 years ago

Yikes! Didn't see anything on their mailing list. Well spotted @jancborchardt

I will be in Brussels again, so I can help, but I was wondering if someone else would like to take on coordinating the proposal writing, the cfp and so on. I have done it for the past 2 years, so it might be time to pass the baton ;)

jancborchardt commented 8 years ago

@belenbarrospena do you have an exact document of what you submitted to FOSDEM as the proposal? :) Something which with slight alterations we could submit again (I guess). :)

belenbarrospena commented 8 years ago

@jancborchardt

https://github.com/opensourcedesign/events/issues/22#issuecomment-146806554

GitHub issues are great! :)

gillisig commented 8 years ago

I'm gonna try to make it this time, so count me in.

Edit: Oops sorry for closing the issue 😜

evalica commented 8 years ago

It's a bit too soon for me to know for sure I will be there, but I sure hope I will be able to :) so count me in.

So in order to start the work the content of the proposal could be (adapted from last year - thanks @belenbarrospena ):

Devroom Request for FOSDEM 2017

Title: Open source design Coordinator: _TODO_Name Coordinator email: _TODO_Email Secondary contact: _TODO_Name Secondary email: _TODO_Email

Description: After two successful devrooms in FOSDEM 2015 and 2016, we would like to repeat the experience also this year. Since the beginning of our Open Source Design community (http://opensourcedesign.net/) we promoted several initiatives, like having a "jobs board" where FOSS projects looking for design contributors can connect with available designers. FOSDEM helped us having a place to meet yearly face to face, talk about the projects/ideas/challenges we faced over the year and we hope to have a healthy number of proposals submitted and great attendance this year too.

The goal of this devroom is to showcase design work done within free and open source projects, and strengthen the connections between designers involved in FOSS. We mean "design" in a broad sense, and we include within that term typography, graphic design, interaction design, user experience and design research activities.

Possible topics include:

FOSS design tools
Design techniques and deliverables
Design - engineering collaboration approaches
User engagement and design research activities
Project case studies

After receiving several requests, we will probably dedicate an hour to project pitches, so that projects looking for design contributions can introduce themselves and establish contact with designers eager to help.

Coordinator's affinity to the topic of the devroom:

_TODO_Description

Why does it fit FOSDEM

FOSS projects bring in particular challenges that affect almost every aspect of design. Techniques and approaches used in closed software settings must be re-purposed and adapted to FOSS. This is hard to do on your own. We hope that sharing experiences across projects and communities will help establish a set of practices that are effective, flexible and transferable across FOSS projects.

The devroom last year also proved to be a great way of connecting designers with FOSS projects looking for design contributors. Having a devroom again next year will increase our chances to expand the community and will give us the opportunity to spread the word between developers regarding how and where to get design help for their projects.

Relevant URLs: https://github.com/opensourcedesign http://opensourcedesign.net/

Timeslot: Full day

Special requirements: None

belenbarrospena commented 8 years ago

Hi @evalica

Thanks for putting this together. It looks good to me. Why not stepping in as coordinator? :)

If needed, we can take over the duties at FOSDEM, although I really hope you'll join us there in the end!

elioqoshi commented 8 years ago

I am 95% sure I will be there so count me in! @belenbarrospena I'd be happy to help with the CFP.

btw, my colleagues at Ura Design and me plan to be there with a booth (www.ura.design). Maybe we can join forces with a booth since we have the same goal? What do you think?

belenbarrospena commented 8 years ago

Right, so it sounds like @evalica might be willing to be the coordinator this year, as long as we can cover for her in case she doesn't get to FOSDEM.

@evalica, if I am wrong, let us know! :)

Now we just need a second name. @jancborchardt @gillisig @victoria-bondarchuk @elioqoshi @ei8fdb Would one of you be willing to be the second contact?

Once we decide that, and if nobody has any further comments on @evalica's submission proposal, we should be ready to send it.

elioqoshi commented 8 years ago

I'd be happy to be Plan B :P

belenbarrospena commented 8 years ago

@elioqoshi excellent. We are sorted then :)

evalica commented 8 years ago

yeap - works for me. Thanks @elioqoshi for help ;)

evalica commented 8 years ago

I created some FOSDEM guidelines/tasks that are easy to follow so that we don't forget anything:

Questions:

Mails:

ei8fdb commented 8 years ago

Hea @evalica as they say at home in Ireland that's fecking brilliant! I think you have covered everything that I can think of (right now..after a long day).

The main thing I can think of is when (not if, but when!) the design devroom gets accepted, we should try and promote it as early as possible to maximise the chances of filling the schedule.

Last year I subscribed to a number of OSS design, and "privacy and Internet do-gooders" lists (I'm on a few lists :)) and e-mailed them the CFP. These are the lists I sent it to. @belenbarrospena sent it to these lists.

I also used the schedule tweet feature in Tweetdeck and automated a tweet every 2-3 days. Maybe we should ask people, when they submit, "where did you see the CFP?" - you know, a bit of user research ;)

About the brainstorming, what does everything think of a general theme for talks? I bit we might be a bit too small to be restrictive to a theme...but just suggesting it?

About the promotional materials, we can do that even earlier, no?

About the tasks, I'm happy to help out with:

Bernard

belenbarrospena commented 8 years ago

@evalica, that list is excellent. I think I am only missing:

What I did in the past was sending the emails out, and give the speakers a deadline to confirm. Once I received confirmation, I published their session in pentabarf. You probably have the email I sent you last year, so you can reuse that, or you can write a new one: I made them up anyway the first time :)

Everything else seems spot on.

About the stand, @elioqoshi was suggesting we join forces with ura design. That might be a good thing: it will be less work for everybody to organise and cover.

Thanks for the work!

evalica commented 8 years ago

I submitted the proposal to FOSDEM with the content:

= Project details =

The goal of this devroom is to showcase design work done within free and open source projects, and strengthen the connections between designers involved in FOSS. We mean "design" in a broad sense, and we include within that term typography, graphic design, interaction design, user experience and design research activities.

Possible topics include:

FOSS design tools Design techniques and deliverables Design - engineering collaboration approaches User engagement and design research activities Project case studies

After receiving several requests, we will probably dedicate an hour to project pitches, so that projects looking for design contributions can introduce themselves and establish contact with designers eager to help.

FOSS projects bring in particular challenges that affect almost every aspect of design. Techniques and approaches used in closed software settings must be re-purposed and adapted to FOSS. This is hard to do on your own. We hope that sharing experiences across projects and communities will help establish a set of practices that are effective, flexible and transferable across FOSS projects.

The devroom last year also proved to be a great way of connecting designers with FOSS projects looking for design contributors. Having a devroom again next year will increase our chances to expand the community and will give us the opportunity to spread the word between developers regarding how and where to get design help for their projects.

= Contact information =

== Primary contact ==

I have been the interaction designer for XWiki (www.xwiki.org) since 2008 and part of the Open Source Design community (opensourcedesign.net) since the beginning in 2015.

== Secondary contact ==

= Additional information =

You should receive a confirmation email soon. If you don't, please contact devrooms@fosdem.org. Your proposal will be reviewed and we will inform you if it is accepted or not via email by the 21st of September 2016.

@ei8fdb Regarding the deadline, you are right that we can start the promoting as soon as possible and would be great to use the lists from last year. Same for the brainstorming and promotional materials (I've created #43) Regarding Tweetdeck, there is a functionality that we can create a team for the opensrcdesign Twitter account and have multiple people have access to it. I don't remember the password for the account :) but it would be great if we could set it up.

@belenbarrospena Thanks for the additional notes, they are useful :) I'll see if I can add more details in the tasks list

@elioqoshi Hope I put the correct email in the submission :) also I'll let you handle the submission for the stand. Let us know if you need help.

jancborchardt commented 8 years ago

@evalica awesome work! :) :rocket:

elioqoshi commented 8 years ago

Wow, splendid work! I must admit I have yet to read all of it in details but it looks very well prepared!

I will be at FOSDEM together with 1 or 2 colleagues from my startup Ura who can help at the booth. If we have at least 2 people at the booth at any given time, that would be excellent. What do you think?

ei8fdb commented 8 years ago

@evalica regarding the Twitterings I have access to the OSD Twitter account - I can also schedule those tweets if it helps.

@elioqoshi and everyone: would it be an idea to have a design surgery booth where people can come with their "design emergencies"?

ei8fdb commented 8 years ago

I've created PR https://github.com/opensourcedesign/events/pull/44 to add FOSDEM to OSD.net. Once we get accepted I guess it can be added...

elioqoshi commented 8 years ago

@ei8fdb That's a good idea, but let's make sure the OSD name is well communicated

jancborchardt commented 8 years ago

@evalica @elioqoshi by the way I just added you both to the https://twitter.com/opensrcdesign via https://tweetdeck.twitter.com :) You can Tweet from there and retweet anything which has to do with Open Source Design.

elioqoshi commented 8 years ago

@jancborchardt perfect, thank you!

danilapellicani commented 8 years ago

@evalica for the Open Source Design dinner, do you have something in mind or it's just a dinner somewhere? Because would be cool to involve these designer http://designmarketo.com/ and make a real OS Dinner :) What do you think?

danilapellicani commented 8 years ago

Or maybe just home made pasta, would be fun ;)

evalica commented 8 years ago

@danilapellicani that sounds fancy :) do they organize also in Brussels? Also not sure of the costs.

Last year we met and had a lovely dinner together at a restaurant. Not sure whom organized it last year (I think it was Hollie). Restaurant location ideas would help (and also depends on the number of participants).

belenbarrospena commented 8 years ago

@evalica @danilapellicani Hollie Lubbock, one of the speakers for the past 2 years, came up with the dinner idea. She was also kind enough to step in as the organiser :)

Bojhan commented 8 years ago

This is really exciting. Hoping I can join. Will there be a period for talk proposals?

evalica commented 8 years ago

@Bojhan on 21 Sept we find out if we have been accepted or not as a developer room, but until then you can think about the proposals. After we can use the application on Fosdem.org to submit talks. The talk submission period is 21 Sept - 9 Oct - 11 Dec (the date when the schedule is final).

evalica commented 8 years ago

Yesterday was the "21 September: Accepted developer rooms announced". Still haven't received any mail from Fosdem. Waiting ...

jancborchardt commented 8 years ago

@evalica haven’t found any info on the website or Twitter either yet. So I guess it just takes them some days longer. :)

elioqoshi commented 8 years ago

I got an email saying that their selection has been delayed so let's wait until next week

ei8fdb commented 8 years ago

Hea @elioqoshi I'm getting impatient with the FOSDEM doods and doodettes !

Any news? Any news? There's still no news on their site yet. I've asked them on the Twitters....

:)

evalica commented 8 years ago

NO news yet. Waiting ...

elioqoshi commented 8 years ago

Still nothing?

evalica commented 8 years ago

Good news everyone :) Open Source Design devroom has been selected for FOSDEM 2017

belenbarrospena commented 8 years ago

\0/

evalica commented 8 years ago

Hi :) so it's finally announced on Fosdem website at https://fosdem.org/2017/news/2016-10-10-accepted-developer-rooms/.

We've created the CFP at http://opensourcedesign.net/events/2017/02/05/opensourcedesign-fosdem-2017 and also a tweet at https://twitter.com/evalica/status/785826377266114560 (in case you want to retweet).

It would be great if we could promote the event on some OS/Design mailinglists. Who can help? Thanks

jancborchardt commented 8 years ago

We’re one of the only two rooms to have a call for papers already ;D https://fosdem.org/2017/news/2016-10-10-accepted-developer-rooms/

So disciplined, for sure that’ll help us get the room again. ;) Great work!

belenbarrospena commented 8 years ago

Hi all,

About the promotion stuff @evalica mentioned, this is really important. We really don't want to find ourselves having to fill content gaps, and the best way to avoid that is sending the word out! I hope everybody can help.

This is a list of the places I can easily contact:

Briar Project The British Computer Society HCI mailing list Liberation Tech Libre Office design list IxDA London IA LinkedIn UX group Spaniards London UX group

Feel free to reply with your own. Having a list will make our lives easier for next year! :)

ei8fdb commented 8 years ago

I’ll send it to the lists I did last year (sorry I don’t have them to hand now) and I’ll report back.

I’ll also send it to my work lists (a lot of UK government lists).

For transparency: I’ve had my boss ask me to help some of my colleagues to submit some proposals.

I’ll also promote it (with scheduled tweets) on the Twitters.

Like @belenpena mentioned, maybe we need to make a cfp-promotion.md file we can all contribute to.

On 13 Oct 2016, at 09:39, Belen Pena notifications@github.com wrote:

Hi all,

About the promotion stuff @evalica mentioned, this is really important. We really don't want to find ourselves having to fill content gaps, and the best way to avoid that is sending the word out! I hope everybody can help.

This is a list of the places I can easily contact:

Briar Project The British Computer Society HCI mailing list Liberation Tech Libre Office design list IxDA London IA LinkedIn UX group Spaniards London UX group

Feel free to reply with your own. Having a list will make our lives easier for next year! :)

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub, or mute the thread.

evalica commented 7 years ago

Hi. Some news:

Date

Sunday, February 5th. "Sunday schedules should contain between 7 and 8 hours of content and start between 09.00 and 10.00 and run through until 17.00. The managers should be present in their assigned room from 8.30."

Room allocation

We have a new room this year. It will be AW1.121 (82 seats). Last year we were in AW1.120 (74 seats), so we might consider we got an upgrade :) I guess the room is the next one, so same building as last year. Same room capacity as in 2015. (the allocation is not final)

Proposals

Currently we have 9 entries and 3 more weeks to submit something. I also want to submit a talk and I'm sure many others plan that, so keep the submissions coming :) Any ideas in how to promote the event more?

Next steps

We are waiting for more proposals and we will create the "Proposals Review Spreadsheet" in order to decide what proposals we want, deduplicate / group sessions and find out the best schedule. By the time we will have our second Open Design Monthly call on 6 Dec, we should have a complete schedule (or we can validate it in the meeting - Deadline for complete schedule 11 Dec).

Thanks to everyone who is participating.

elioqoshi commented 7 years ago

@evalica Thanks for the summary!

I'd be happy to be a devroom manager as said if that's fitting. I applied with a talk and will submit another one probably.

Regarding promotion, let's try a Thunderclap?

evalica commented 7 years ago

@elioqoshi you were listed as secondary contact in the devroom proposal, so you should already be a devroom manager. Did you tried to log into penta? Not sure if I need to do anything additional. Did you received any mails from devrooms mailinglist ?

elioqoshi commented 7 years ago

@evalica I received DevRooms emails but I cannot see any proposals (apart mine) in Penta for OSD

evalica commented 7 years ago

@elioqoshi Try https://penta.fosdem.org/report/review and select our room Track. Let me know if it works.

ei8fdb commented 7 years ago

Hi @evalica do we have any more talks proposals? I am promoting the devroom in work and with other communities.

What is consensus on how many we have so far?

elioqoshi commented 7 years ago

@evalica don't have access...

@ei8fdb I submitted a session but would be happy to submit another.

evalica commented 7 years ago

@ei8fdb we currently have 10 proposals.

If we have more than we can be selective with what we choose. In case we don't have enough we will organize some brainstorming / feedback sessions. Currently the last session we want to do (the one with the devs presenting projects) is not listed. So I guess we are still waiting to see what we receive.

evalica commented 7 years ago

@elioqoshi I've seen you send a mail request, so it should be fine, once they fix the permissions.