Open Source Design Summit - Ideas & Brainstorming

[elioqoshi]

I'm gonna break the ice since we have been mentioning it all around inofficially, but there is no trackable discussion of this yet.

Sooner or later, we want to have an OSD Meetup/ Summit to meet up for a few days and catch up on everything OSD. I'm a fan of the Tor Meeting format, where the first 4 days are team meetings, and the 2 other days are public hackathons. We could do something similar, with 2-3 team working days and an additional day for people interested in OSD. We could even tick off jobs on the job board on the last day.

I think we could be able to get this going by the end of this year. The biggest problem here would be funding travel & accommodation, which we might figure out with our companies I suppose (Mozilla could sponsor me for example).

For various reasons, I think Berlin would be perfect to hold the meetup (let's make sure to support @simonv3 in coming though). We could probably host the event at the Mozilla or Wikimedia offices.

What do you think?

I'm excited to help plan this :)

[jancborchardt]

Yeah, let’s get this started!

I’d agree Berlin is the prime location since many of us are here (like @bnvk @jdittrich @Incabell @bbalazs @danilapellicani @Kriesse @Fischaela @mrflix @ScintillaLuz @TamaraAtanasoska @gsambrotta, me and others). Lots others are in central Europe, and some we need to get in from Alaska. ;)

I think very important for us is to actually work on defining what we want to do, set up teams and start working on it. Like for the job board, improving the website, writing articles, or getting open source into design conferences, or mentoring at design universities, etc.

More importantly than to just »tick off jobs on the job board« is to build this community together and widen its activity & reach. And that’s what an Open Source Design Summit should be focused on. :)

[elioqoshi]

Agree with that. Let's not forget to also plan some fun social activities in.

We should focus on exponential things at the summit indeed, as you mentioned.

We might want to focus our Open Collective on getting funds for this maybe.

[elioqoshi]

There is a sliiiight chance Mozilla can sponsor financially here, if we pitch it right. Less than $1k though from what I can judge (if it's DevRel).

[simonv3]

This sounds like it would be awesome and fun.

I know I would be much more likely to come if it was some time in fall (I'll already be on the East Coast in October, so that would be good timing for me), if it was more than 2-3 days so that it's worth the 30h travel time ;), and if some of my ticket can be paid for (but this is not a hard limit, it's just expensive to fly to Europe from Alaska).

I think it's a great idea to do a funding drive on open collective to fund this. I don't know if we'll get a lot of money from it though (surprise me, please!). Are there any places we could get a grant for this? EU gov grants maybe?

[studiospring]

Meatspace meetups are the best kind of meetup, but open source is by its nature distributed. Will the minutes of the meetup be shared later? Is it possible to have a follow-up/simultaneous meetup online (irc?), so that others can get involved?

[simonv3]

@studiospring yes and I think that's absolutely critical to both of those things.

[elioqoshi]

Can we create a new repo for the summit to start planning there?

Also, let's try discussing it in the next monthly call (I will try to be there this time, the time is always difficult for me)

[jancborchardt]

Again – the amount of repositories is already confusing, we scramble to find what’s in organization and what in events etc. What does an entirely new repo give us that we can’t do here via a Issues and Wiki? :)

[elioqoshi]

Yeah of course. Wiki? Do we have a Wiki?

[elioqoshi]

I created the summit label and added it here. We can use it on other issues related to this I suppose. What do you think?

[rskikuli]

Great idea. I would also propose Albania or Greece. In Albania there is a team that can help with the logistics. In addition if participants combine also some vacation days with the summit it gives more value to the whole process. In Greece i propose Syros island as a place with a lot of students that are into industrial design, but that could also help with the logistics.

[elioqoshi]

We would be happy to host you on the seaside of Albania/Greece as well, if people would like to :)

[bnvk]

I think we need to schedule this so @simonv3 can attend- the rest of us Europe-OSD crew meetup IRL quite regularly. @simonv3 could you hit East coast on your way home?

I've created a Doodle (nifty for collaborative date/time issues) but set it as "invited by email only" as I think we should scope the initial date planning to core OSD people, as well as people from other groups / graphs who have been supportive / interested in OSD who might be keen. Among those:

• Kriesse, an early OSD supporter fan / CSS(conf) magician
• Simply Secure folks Ame & Scout
• IF Project's Sarah Gold
• FSFE contact who gave us the assembly at 33c3

http://doodle.com/poll/y9iybqv628r3q2xd

If I missed anyone, add their username / email and I can add it to the Doodle.

We might want to focus our Open Collective on getting funds for this maybe.

Yah, we can make sure to save 50-75% whatever of a month's funding, or perhaps making a small micro-campaign on GoFundMe with clearly stated expenses goal? @elioqoshi is Mozilla able to donate to public (group) funding things like that?

I’d agree Berlin is the prime location

BIG +1 to this as a location :D but like @rskikuli suggests, Albania could be cool since Elio + crew are there. I'm less keen on Greece or places non-core team / natives are from.

I think very important for us is to actually work on defining what we want to do, set up teams and start working on it.

Great point @jancborchardt I'd suggest either a markdown file in the events to cull (finalized) info. But a summit specific repo might make sense- to collect information specifically for the event + from the event. Additionally, people interested interested in just the summit can subscribe to it.

[elioqoshi]

@brennan Good to see this going :)

I only have a problem with the Core Members thing. Who decides who is one and who not? I get where you are coming from, but that might be exclusive for some people (although by accident). Maybe we should state this in the bylaws or similar to have some partially official OSD Membership? Again, without overcomplicating stuff, but we need to have a process on enabling people to get involved in such decision making and be clear who has the "right" to vote and stuff.

@simonv3 should be definitely able to be there and I'd propose we try to cover his travel, if we are able to.

Yah, we can make sure to save 50-75% whatever of a month's funding, or perhaps making a small micro-campaign on GoFundMe with clearly stated expenses goal?

Might be cleaner and more convenient to do this one time off with GoFundMe. +1 to that.

@elioqoshi is Mozilla able to donate to public (group) funding things like that?

Pretty sure they are. I have received payments personally for community events in the past (which were no entity). Worst case scenario, I can invoice via Ura.

BIG +1 to this as a location :D but like @rskikuli suggests, Albania could be cool since Elio + crew are there. I'm less keen on Greece or places non-core team / natives are from.

The good thing about Albania is that while flight connections are a bit expensive and not so easy as Berlin, costs for hotels, transportation and food are pretty cheap. Accommodation ranges from 10 EUR for a hostel (which is fun when you are in groups), to 20 EUR for a basic hotel single room and 30-40 EUR for a decent room.

I would be able to ensure we can get the venue for a reasonable price, aiming at 50-100 EUR per day. Big plus here would be that it might be an alternative place to meet, since there is a lot going on in Berlin, and Tirana, Albania has a more peaceful pace. Food is great and well, we have beaches just 30min far away from Tirana :P

But then again, I'm biased. @jancborchardt might have a better opinion of that since he was in Tirana 2x

[elioqoshi]

If we do it in Berlin we might do it at the Onion Space as well, with the UX Team at Tor making more progress. @lindanlee might be interested to be at the summit as well

[ei8fdb]

Good to see the discussion happening. 👍

Format

From @elioqoshi

the first 4 days are team meetings the 2 other days are public hackathons

I'm a little familiar with the Tor meet-up format too, and think it might be useful to try. I wonder if it would translate to what we're trying to do with the group?

Agenda/what would happen

IMO, the Tor meetup is for a defined list of projects (browser, network..etc) where as we are more at the stage of getting a bit more organised..a little like what @jancborchardt mentioned:

actually work on defining what we want to do, set up teams and start working on it. Like for the job board, improving the website, writing articles, or getting open source into design conferences, or mentoring at design universities, etc. More importantly than to just »tick off jobs on the job board« is to build this community together and widen its activity & reach. And that’s what an Open Source Design Summit should be focused on. :)

I think this is a good broad list of topics to start with. I felt we missed an opportunity at FOSDEM to discuss topics that @jancborchardt mentioned above. We could have had a good few hours to define things.

I really enjoyed a totally impromptu discussion with @evalica and @victoria-bondarchuk standing in the FOSDEM canteen on Saturday. I would have liked that to be a broader discussion.

Can we create a new repo for the summit to start planning there?

As @jancborchardt said is there a need for another repo? If needed then OK, but personally I'd prefer to see this discussed either under this repo or possibly more logical would be the events repo? A wiki section in the events or org repo would be easier to follow (for me).

Location

In terms of location for me personally, anywhere western/central Europe would make it easy for us.

Getting @simonv3 here

I also support the idea of making it easier for @simonv3, and other far away OSD members to attend.

Finances

In terms of finance, my only request is that we deal with finances as transparently as possible. I think we should try and get support from organisations in open source.

It would be even better if we could promote donations to the Open Collective from people posting design jobs? Every £€$50 would make a difference..

Just a few thoughts..

[elioqoshi]

@ei8fdb Also make sure to fill out the doodle :)

I'm in favor of 3 days core team meetings, 1 public hackathon day and 1 additional day made out of social activities and sight seeing (so we can tune down properly).

Agreed with the finance transparency as well.

@jdittrich Is there any way we can request funding from Wikimedia for this? I know of Rapid Grants up to 2000 USD but not sure what metrics we could add

[elioqoshi]

Because my fingers were too itchy so I gave this a go. Should be fine regardless what direction we take regarding the OSI Logo I'd say. What do you think?

[bbalazs]

I just talked to my boss. If this is going to happen in Berlin and we have no trainings during the time, we can offer our training facilities for the meeting. This would include beer and other drinks as well... This would be here: KDAB, Reuchlinstraße 10-11, 10553 Berlin

[bnvk]

Daaaaang @elioqoshi I love that logo. You're a logo-meister, seriously ;)

I totally vote YES in favor of using this logo!

[jancborchardt]

@elioqoshi awesome logo, yeah! :) I would only play a bit more with the font – use different weight for »Summit«. Any maybe different linebreaks, or also use »Open Source Design Summit« instead of all-caps for readability (and because we do that in our current logo too. :)

[Incabell]

There is a chance Wikimedia could cover some funding for this. Especially if this would take place in our offices. This is not smth me or Jan can do though, because the request needs to come from a community member not employed by WMDE.

I don't know the exact process but you'll have to write communtiy@wikimedia.de and explain what it is we're doing and how it's helping to make more knowledge freely accessible in a sustaiable way (documentation of some sort). Can't at all estimate what the chances are and how high the funding would be but definitely worth a try IMO.

[elioqoshi]

Thanks for the kind words!

@jancborchardt thanks for the feedback. In fact on the website it's in all caps. so I was trying to be consistent hjere. The linebreaks are terrible though, but it might work better when the year is added.

Proposing also a vertical version if it's needed.

What do you think?

[elioqoshi]

@Incabell I might try applying at Wikimedia if people want me to. I have been granted rapid grants twice in the past for our hackerspace so it might be worth asking. Organizing it in the Wikimedia Offices would be great as well!

@bbalazs Generous offer, thank you! We will note that down.

[gsambrotta]

@elioqoshi cool logo!! I really like it! In my opinion, second version is a bit too dark for me. It lose all the attention on the logo icon which is really nice and unique.

[elioqoshi]

Thanks @gsambrotta :)

Both versions are pitch black so not sure if you are referring to color, or presence of the individual elements. Making the icon bigger would detract attention from the wordmark I'd say

[jancborchardt]

@elioqoshi this version is much better – but I would lose the black bar and just make the text »Summit 2017« black. And all text size should be the same, currently the vertical one has a slight difference, right?

[jancborchardt]

@elioqoshi also, on the website it never was all-caps ;) http://opensourcedesign.net/

[elioqoshi]

@elioqoshi also, on the website it never was all-caps ;) http://opensourcedesign.net/

It is on the menu bar once you scroll down. Check it out (which is another problem, since both versions are not consistent).

[elioqoshi]

@jancborchardt what do you think about this?

[gsambrotta]

This is awesome!! :) both of them

[Incabell]

Love the new version! @elioqoshi

And yes, I would definitely suggest to apply for a grant!

[evalica]

I'm glad that we have people interested in the Summit and so many generous ideas and offers.

My main concern is the length of the Summit proposal. For some (like me) it might be hard to spend 5 days in Berlin (maybe it would be more acceptable that 2 of them were the week-end, since I need to take holidays in order to attend), but maybe I'm it's just me. Still 3 days sounds acceptable. I guess it all depends on the schedule and activities we want to do. if we have 'content' for 5 days than it will be great.

The logos are really nice.

[bnvk]

For some (like me) it might be hard to spend 5 days in Berlin (maybe it would be more acceptable that 2 of them were the week-end,

Good point. Thanks for stating this. I was actually thinking (once we agree on the week) that we run a slightly more 3 - 5 specific poll to take into account things like this!

[jdittrich]

For some (like me) it might be hard to spend 5 days in Berlin

One approach could be having a 2 days more intense conference/communication centered and an additional 3 design/hack days.

[elioqoshi]

If you check my proposal in the schedule issue ( https://github.com/opensourcedesign/organization/issues/66#issuecomment-284077488 ) you can see that the main days are Saturday/Sunday in both proposals, so I think the 5 day plan doesn't change much even for those who might not attend all days, apart the fact that the pace will be a bit more relaxed.

[evalica]

Closing since the event has passed!

[elioqoshi]

And 2018 edition discussion goes here :) https://github.com/opensourcedesign/organization/issues/103