Venue for 2017 OSD Summit

[bnvk]

Update:

We'll be hosting the event at the WikiBar and the Mozilla Community Space.

Old:

As per discussion in #57 there seems to be two main cities up for considerations, Berlin and Tirana.

Berlin, Germany

Venue	Capacity	Cost	Contacted	Status
OnionSpace	30	Free	Yes	Greenlight
Mozilla Berlin	40	Free	No	Waiting For Feedback
Wikimedia Offices	100	Free	No	Waiting For Feedback
KDAB	??	Free	Yes	Greenlight (as long as dates fit)

Locals: @bnvk @jancborchardt @Incabell @jdittrich @ScintillaLuz @Kriesse @gsambrotta @bbalazs @mrflix

Tirana, Albania

Venue	Cost	Contacted	Status
Open Labs Hackerspace	Free	Yes	Waiting
Talent Garden Coworking Space	~100 EUR/day	No	Waiting For Feedback
Oficina	Maybe Free	No	Waiting For Feedback

Locals: @elioqoshi @rskikuli @anxh3l0

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At some point we can move these to Markdown files once solidifies.

[Incabell]

Hey everyone,

sorry again for the late response. I hope @evalica 's edits will do since they are purely related to updating the Xwiki software. I don't know how they judge that kind of thing, maybe they simply look at the edit count? But either way definitely worth a try. Also it's always better if a couple of people apply for the funding together. Is there anyone else who could join the application? I will ask again if there's a way I could join the application some way after all, so we could be three people.

I'm back from my holiday next week and then I can set up a preliminary grant application that we can then all go over together and fill in the details, since it usually needs to be quite detailed in what we want to achieve and how many people we expect, what we want to do and that sort of thing.

Alright with everyone?

Sunny greetings from Italy :)

[jancborchardt]

It's always better if a couple of people apply for the funding together. Is there anyone else who could join the application?

@Incabell I could be a co-applicant, have some edits at https://en.wikipedia.org/wiki/Special:Contributions/JanCBorchardt

Anyone else with some edits @victoria-bondarchuk @elioqoshi @simonv3 @belenbarrospena @bnvk others? :)

[simonv3]

I'm a consumer of Wikipedia, not an editor :P

[elioqoshi]

I'm a Wikimedia contributor but not on Wikipedia via articles. I find it quite discriminating that Wikimedia puts barriers like this for writers when there are contributors who are involved with Commons, Design, Event Organizing and more.

[belenbarrospena]

I am like @simonv3, just a consumer ;)

[eppfel]

I have very few edits with two different accounts on german and english: https://en.wikipedia.org/wiki/Special:Contributions/Eppfel https://de.wikipedia.org/wiki/Spezial:Beitr%C3%A4ge/Eppfel https://en.wikipedia.org/wiki/Special:Contributions/Anand87 https://de.wikipedia.org/wiki/Spezial:Beitr%C3%A4ge/Anand87

[Incabell]

Hey everyone,

sorry I haven't gotten around to this yet. Jan and I set up an etherpad last time where we collected first ideas and links to helpful pages.

@elioqoshi you don't need to be a Wikipedia editor. Just a contributer in any way to any of the Wikimedia projects. It's just some type of restriction they have so not literally anyone can request funding. But looking at the grants they've granted, those accounts have like 5 edits which were especially created for that purpose so they do really try to accommodate anyone if the idea is good and fits the Wikimedia mentality. It's just a formality really.

PS: the text in the etherpad is in German because I think we need to hand it in in German but I'm not sure about that. Either way, if you have a nice way to explain ourselves and what we want from them in English, please add it to the etherpad. We can still translate it should they not accept it in English (which I don't think).

[Incabell]

Quick question, will the weekend part be mostly an internal thing or do we explicitly want people from outside to join and visit the summit? I'm also till a bit confused as to how many people we expect and the format of the whole thing. Can anyone enlighten me?

[jancborchardt]

@Incabell the weekend part will be welcoming to newcomers too of course. :) However it's focused on getting involved and being active.

As format I think a barcamp/unconference style is best, where at the start of the day everyone can suggest topics and we will have sessions to discuss and work on them. We should have 2 or 3 tracks at most so there are not that many conflicts, and sessions of around 30 minutes to keep things brief. But we can adjust based on the number of topics.

For the weekend I would expect there to be around 30-50 people. What do you think @bnvk @simonv3 @evalica @jdittrich @victoria-bondarchuk @belenbarrospena @ei8fdb @elioqoshi @eppfel?

Then on the Monday-Tuesdday we form working groups to work on the things discussed during the sessions, and other things too of course.

[simonv3]

I'd be super impressed if we get 50 people coming! That'd be awesome. All of those ideas I fully support.

[pdurbin]

Has the venue been finalized? I simply wrote "Berlin" in pull request https://github.com/opensourcedesign/events/pull/79 that I just made.

[jancborchardt]

@Incabell @elioqoshi can you confirm that Wikimedia for the weekend (14–15) and Mozilla for the weekdays (16–17) is fixed? :)

[elioqoshi]

@jancborchardt Sorry, I'm on this already. It should be fine, I just need Mike Henretty, who is an employee in the office to file a ticket to reserve the space. He is on PTO right now and returns 4th September. I'm not a contractor anymore at the time being so I couldn't file a ticket.

[jancborchardt]

@elioqoshi cool, thanks! :) @Incabell @jdittrich is everything set for Wikibär (or Wikimedia office) too? :)

[tessgadwa]

Are we doing another call for September?

On Sun, Aug 27, 2017 at 1:00 PM, Jan-Christoph Borchardt < notifications@github.com> wrote:

@elioqoshi https://github.com/elioqoshi cool, thanks! :) @Incabell https://github.com/incabell @jdittrich https://github.com/jdittrich is everything set for Wikibär (or Wikimedia office) too? :)

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Chief Executive Officer

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[simonv3]

I've got a calendar event for the 5th of September, yeah.

[jancborchardt]

An update on the venue:

• the weekend unconference (14–15) we can do at WikiBär of Wikimedia. I just put it up at https://de.wikipedia.org/wiki/Wikipedia:WikiB%C3%A4r/Kalender – waiting for @Incabell to confirm (we might also be at Wikimedia offices, but WikiBär is very cool!)
• the hacking Monday-Tuesday (16–17) we do at the new Mozilla office community space. @elioqoshi will contact @mikehenrty to get that set.

[jancborchardt]

@Incabell @elioqoshi can you please confirm the venues? :) I think that’s the main thing blocking people from booking.

[elioqoshi]

Was it? It's 100% confirmed. I just talked today again and they blocked 16 and 17th at the Mozilla Community Space for us.

[Incabell]

Same goes for WikiBär :)

[Incabell]

Sorry for the late reply...

[evalica]

Closing since the event has passed! Thanks Wikimedia for the location!