meli-lewis commented 8 years ago

Prep for Talk Selection

[x] Open CFP
[x] Create keynote speaker nomination form
[x] Promote CFP
[x] Blog posts about CFP
[x] Organize speaker support office hours
[x] Host brainstorming hangouts
[x] Pick date for content selection meeting
[x] Find venue for content selection meeting
[x] Make and prioritize list of potential content reviewers
[x] Contact prioritized list of content reviewers until we have 10-15 reviewers
[x] Give content reviewers admin access
[x] Provide content reviewers with details about location timing for content selection meeting.
[x] Remind reviewers about talk selection and meeting.
[x] Get list of rooms, time slots, etc. to verify timing for talk selection
[ ] Make list of non-talk activities
[ ] Prepare spreadsheet for talk selection meeting.
[ ] Prepare materials to facilitate talk selection meeting.
[x] Organize snacks for talk selection meeting.
Talk Selection and Scheduling
[x] Host talk selection meeting and select talks
[x] Contact accepted speakers
[x] Contact keynotes
[x] Contact waitlist speakers
[x] Contact backup keynotes, if needed
[x] Determine talk schedule
[x] Verify talk schedule with speakers
[x] Publish talk schedule
Prep for conference
[ ] Preconference email with information about conference
[ ] Contact talk selection volunteers about free tickets
[ ] Get volunteers for greenroom during conference
[ ] Get volunteers for speaker support during conference
[ ] Pre-conference speaker support
[ ] Preparation of immigration letters for non-US speakers.
[ ] Check in with speakers and make sure we have contact and travel details for everyone.
[ ] Print checks for keynote honorariums.
[ ] Collect intro songs for keynote speakers and send them to organist.
[ ] Create session runner cards
[ ] Send list of content volunteers to person creating the program
[ ] Send schedule to person creating the program
[ ] Facilitate requests for travel assistance

shawnacscott commented 8 years ago

There's also a discount code for user groups that you can include in any outreach, and there is also a meta user group google group that we should notify as well. :)

meli-lewis commented 8 years ago

Do I parse that correctly as saying there's a google group for people who organize meetups?!

shawnacscott commented 8 years ago

You do indeed! pdxgroups@googlegroups.com.

On Sat, Apr 9, 2016 at 5:12 PM Meli Lewis notifications@github.com wrote:

Do I parse that correctly as saying there's a google group for people who organize meetups?!

— You are receiving this because you commented. Reply to this email directly or view it on GitHub https://github.com/osbridge/planning/issues/291#issuecomment-207889863

osbridge / planning

Content #291

Prep for Talk Selection

Talk Selection and Scheduling

Prep for conference