Volunteer Management

[k4y3ff]

Pre-Conference

• [ ] Add @kpfell to volunteers@osbridge email account
• [x] Update copy for the /get-involved page
• [x] Switch from WuFoo form to Google Form
  • [x] Make sure email notifications get sent when spreadsheet associated with Google Form is updated
  • [x] Make sure that the spreadsheet associated with the Google Form is visible to all people on the organizing team
  • [x] Make sure the Google Form displays a meaningful note to people when they submit their information
• [x] Create a "call to volunteers" Google Group for pre-conference requests
• [ ] Move volunteer interest contact information @ChrisFreeman has into a Google Sheet in the "Volunteer Coordination" folder in Google Drive with appropriate permissions
• [ ] Send single email to aforementioned volunteer contacts asking if they are interested in hearing about future volunteering opportunities
  • [ ] Invite interested volunteers to Google Group
  • Old contact info will be tl;dr archived in aforementioned Google Spreadsheet; future volunteer info sent to Google Group
• [ ] Invite people to Google Group who have expressed interest in volunteering via the /get-involved page
• [ ] Determine pre-conference volunteer needs
• [ ] Send out pre-conference volunteer requests via the aforementioned Google Group
• [ ] Email local code schools and universities about discount codes and volunteering
• [ ] Determine day-of-conference volunteer needs
• [ ] Update the volunteer app with 2016 dates and contact info
• [ ] Update the volunteer app with day-of-conference volunteer shifts
• [ ] Make the volunteer app public again 🙌

  Around the start of the conference

• [ ] Determine unfulfilled day-of-conference volunteer needs
• [ ] Find volunteers to fill unfilled day-of-conference needs
  • I, @kpfell, do not currently know what this will entail. Maybe reallocating floaters?

/cc ✨ @ChrisFreeman ✨

[k4y3ff]

A wild update appears!

We've switched from using a WuFoo form to using a Google Form, which is now live on the /get-involved webpage.

Other folks on the organizing team: this form and its responses exist in a "Volunteer Coordination" folder on Google Drive, which it looks like @shawnacscott, @meli-lewis, @juliepagano and some other organizer-y folks already have access to. It's unclear to me whether the heads of other committees have access to it, though, so if you don't, hit me up and I can poke around and add you.

If you want email updates when people submit responses--to scope out pre-conference assistance with stuff--you'll need to open the spreadsheet and go to Tools > Notification rules.... Otherwise, I can manually poke you when someone expresses interest in your committee area, I guess?

ONWARD AND UPWARD

[k4y3ff]

Another wild update appears!

Not sure whether sending general volunteer requests to the main osbridge-core Google Group was appropriate, since people didn't really opt-in for those kinds of messages by joining, unless I'm missing something.

Made an osbridge-volunteering Google Group, in addition, where we can post pre-conference volunteer needs (stuff that isn't day-of shift work). Posts themelves should be public, but posting to the actual list requires being added to the Group.

ETA: We'll be using the Google Group moving forward to send emails to interested volunteers, vs. maintaining a spreadsheet in a place vaguely.