Create runsheet for event with organizer and volunteer roles

[dcwalk]

We did a runsheet last year but should do a better job this year of matching volunteer and organizer timing to the overall timing

[dcwalk]

• MC (1) -- organizer
• A/V - (3-4 at any point in time) -- 2-3 A/V team, 1-2 volunteers
  • Camera & mic operator (volunteer)
  • Mixer operator (hank / volunteer)
  • Managing offline recording (hank / volunteer)
  • OBS operator & livestream monitor (elon / justin / yurko)
  • Volunteer plan for AV
  • 1 volunteer on Friday (yurko try to be there during the day, if not then ben will be on AV)
  • 2 volunteers on Saturday
  • 1 volunteer on Sunday (recruit more if needed)
• Registration (1-2) -- organizer, 1 volunteer
• Zine Library (0-1) -- volunteer
  • Could be folded into registration if possible?
• Food (1-2) -- 1 volunteer
• Swag Production (1) -- organizer
• CoC (1 -- floating role) -- organizer
• Breakdown / cleanup (0-1) -- volunteer

---

Blocks of time:

• Fri Morn -- organizers only
• Fri PM
• Fri EVE
• Sat AM
• Sat PM
• Sat Eve -- organizers only?
• Sun AM
• Sun PM
• Sun Eve

---

Math time:
5 vol roles filled across 5 blocks, 2 roles in 2 blocks

29 volunteer blocks each person can provide 2 blocks

14-15 people recruited.

[dcwalk]

Notes from Hank RE: A/V roles:

OBS Operator

• Switching of OBS scenes & graphics

Camera Operator / Floating Mic

• Ensures the presenter is kept in-frame
• (added) Assists MC in getting mic around the audience during Q&A

Offline Recording Manager

• Starts and stops recording on the Blackmagic boxes & the Zoom recorder
• Rotates SD cards after each talk
• Renaming and copying data to a hard drive in the file structure for editing

Audio Operator

• Switches inputs (presenter mic, audience mics, etc.)
• Ensures audio is not peaking
• Makes things as loud or as quiet as they should be

[dcwalk]

This is made (ish): https://docs.google.com/spreadsheets/d/1g32Cu8Gl-E6eb0UM5JMNuMANKJK-yfSBPDtzjr_l24I/edit#gid=0

and roles are in f105e2e8089dfd