Venue walkthrough, questions (+ answers)

[dcwalk]

We should set up a time early June to walkthrough the venue to help finalize programming decisions.

Can we use this issue to capture needs/issues to confirm?

[dcwalk]

Based on memories from last year:

• weekend staff needs
• security for kickoff
• confirming equipment and whether we need to rent
• blue sky dreaming about space

[dcwalk]

Oops and here already for A/V, I think okay to keep separate: #33

[dcwalk]

• roof access for antenna? park as bounce?
• can we also have that front small area?

[dcwalk]

Notes from 2019-06-05 site visit:

• Catering
  • cafe currently empty
  • maybe new operator in cafe, ideally by then
  • go with your own
  • "pop up cafe space available"
• Staffing
  • Sat/Sun (probably open by then -- already unofficially)
  • Fri --> 12pm
  • $30 /hr
  • +100, 2 people
• Kickoff
  • Alcohol after 11pm security person ($25/hour)
  • $150 sale / $45 no sale
  • easier for sop application now
  • Approved for AGCO license (MORE INSPECTIONS)
  • 50/50 whether they will have it by then
  • no license, but TMAC would manage (purchase and sell on our behalf, cover staff costs)
  • maybe some pricing arrangements for cut
• A/V
  • rate: will set up you manage, podium, 3 digital screens
  • LIFT 12 ft screen if you want projection
  • CSV might have some nice projectors, might be able to rent and work with them
  • Ethernet possible
  • Mixer included for the day rate
  • Monitoring would be an hourly rate
• Park possibility
  • Arts and Music designation
  • Form from City of Toronto
  • No-fee permit (<30 days)
  • Power access $11/day
  • No selling, no brands, no gatherings more than 40 people
  • Screen for evening projection CSV
  • Chairs out from TMAC
• Equipment bookings?
  • TMAC rent for us on our CSV
  • Have three screens, we requested all of them
• Roof access?
  • Know someone on the condo board
  • It's complicated (basically no)
  • Park totally fine and with power
• Signage!
  • Many events, lots of signage issues
  • Landing sign
  • Downstairs bottom of steps
  • Digital Signage
  • image
• Zine Library
  • DMG grid walls?
  • Gamma Lounge move the couch
  • Photocopier to roll out!
• Load in Thursday fine
• Folks shipping directly okay! MAKE SURE 2nd FLOOR

[dcwalk]

Added notes here: https://github.com/ournetworks/2019/commit/f09aae1a9c83e6b27489dd03143490ab4d66c375

And updated budget with details from Jennie RE: costs. I'm going to close this!