Find a venue for large in-person event

[dcwalk]

Requirements:

• 100-150 attendees
• accessible space!
• affordable!

TODOs to mark as done:

• [ ] research possible venues
• [ ] submit booking requests with venues in order:
• [ ] confirm costing details
• [ ] finalize venue agreement

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Potentials:

• TMAC
  • capacity: > 100
• Mozilla Community Space
  • capacity 80 - 110
  • accessibility: rear entrance
• Array Space ⛔
• Unit 2
• Geary Lane That warehouse space on geary??
• 918 Bathhurst http://918bathurst.com/renting/ (I asked before and they are expensive) 🕳 📑
• Trinity St Paul's Gym (sound isn't great) https://www.trinitystpauls.ca/rentals/ 📑
• Steelworkers Hall

Key: ⛔ not fully accessible 📑 rental agreement requirements 🕳 small 💰 expensive

[RangerMauve]

Hoping to spend some time on this on Wednesday.

What sorts of steps should I do? Should I look into the details in the venues to double check if they're fully accessible and stuff?

[dcwalk]

With COVID-19 uncertainty (#11) we may want to chat on call tomorrow before proceeding, but roughly, we're still in the research phase.

Mostly it's trawling/searching for venues that fit the criteria at the top of the issue (size, date range), understanding their price/fee model, and then recording that in this issue. We'll probably have to make some emails and calls to understand that stuff too.

I think Steelworkers Hall is a great option! I think TMAC is too! Potentially Trinity St Paul's Gym too?

[dcwalk]

We're parking this search for now given the unfolding COVID-19 situation (#11), per discussion on 2020-03-14: https://github.com/ournetworks/2020/blob/master/notes/2020-03-14-planning-meeting.md. Marking wont-do and we'll make a new issue closer to