CF Onboarding Week (Eastern Time) - March 23rd-27th, 2020

[suprajanarasimhan]

CF Onboarding Week (Eastern Time/Pacific Time) - March 23, 2020

Checklist

Communication

• [Missed this] Several weeks before: send out an email to the participants reminding them that they are signed up and to clear their calendars. You can find a template in FACILITATING.md.
  • [x] You will be communicating with / authing these folks a lot. I find it helpful to save a copy/pasteable list of their names here:
  • Bala Tripura Sundari Kaza Venkata <bkazavenkata@pivotal.io>, Steven Sienkowski <ssienkowski@pivotal.io>
• [x] The week before: send out an email to each of the participants. You can find a template in FACILITATING.md.
• [x] Get a Zoom room setup for remote participants. {} (Make sure to include this on your calendar invites.)

Scheduling

• [x] Schedule a welcome/orientation session (1hr at 9:30 Monday morning). Discuss the goals of the week and prime the participants to consider what they'd like to get out of Onboarding week.
• [x] Schedule daily standup (15min at 9:15, starting Tuesday).
• [x] Schedule afternoon check in (30min at 1:30).
• [x] Schedule retro at the end of the week (1hr at 4:00), include link to retro board: https://retros.cfapps.io/retros/onboarding-sf (pw: onboarding-sf (pls don't change it))
• [x] Schedule any sessions that you know the group would be interested in -- for example, BOSH boxes and lines.

• [Missed this] In the past, non Engineers have appreciated it when we blocked out the entire days of onbaording. This is especially helpful if done a few weeks in advance; so, they have time to move meetings and avoid having new ones scheduled in the first place.

  These are core CF topics, other topics are a bit more "extra credit".

• [x] BOSH {Garima Sharma}
• [x] CF Overview {Garima Sharma}
• [x] On-Demand Service Broker {Emily Berk}

As a helpful reminder, you can save the name of the speaker w/ checkbox. Tips to share with speakers can be found in BOXES_AND_LINES.md.

IaaS Setup

• [x] Make sure you have GCP projects set up.
  • [x] In SF, we use:
  • cf-sf-onboarding-env-1
  • cf-sf-onboarding-env-2
  • cf-sf-onboarding-env-3
  • cf-sf-onboarding-env-4
  • cf-sf-onboarding-env-5
  • [This was not needed.] Otherwise, Fill out this form to create new environments.
• [x] Clean up any VMs, networks, and DNS records that may have been leftover from the previous week
  • Take a look at this bbl command
• [x] Add all participants as owners to each of the GCP projects.
  • [x] In SF:
  • IAM for env-1
  • IAM for env-2
  • IAM for env-3
  • IAM for env-4
  • IAM for env-5
• [x] If your CF on-boarding will include the GCP track (gcp tracker label / the oss build) then ensure participants have access to the CF-Onboarding-dns project in GCP (for DNS propagation). IAM for DNS

Tracker Setup

• [x] Make sure you have Tracker projects prepared.
  • [x] In SF, we use the following trackers projects:
  • Pair 1
  • Pair 2
  • Pair 3
  • Pair 4
  • Pair 5
• [x] Add all participants as members to each of the tracker projects. (A list of emails works here.)
• [x] Delete everything from the tracker projects.
• [x] Build the tracker back log csv
  • [x] Run ./build oss from the onboarding project, this will generate onboarding-tracker.csv
    • Note: you need docker installed brew cask install docker
      • To get the command line tool to show up you may have to first start docker via Spotlight Search
      • If docker gives you this error: failed to dial gRPC: unable to upgrade to h2c, received 502 context canceled
      • In docker settings: enable experimental, restart docker, disable experiment and restart again.
• [x] Import the CSV into each Tracker project (Taskbar > More > Import CSV > Choose File)

LastPass Setup

• [x] Give all participants access to the shared LastPass folder:
  • LastPass > Sharing Center > Shared-CF SF Onboarding > Manage > Invite Users (A list of emails works here.)
  • Also added gasharma@pivotal.io as an Administrator here.

Workstation Setup

Note: local IT departments can sometimes help with workstation setup. (Helpful for remote facilitation.)

• [x] Make sure you have a workstation for each pair. - Participants are using their own.
• [Not applicable] Ensure ethernet cable is plugged into iMac, not monitor.
• [Not applicable] Re-image each machine. Here are steps:
• [Not applicable] Open a terminal window and run

  curl -LOk https://github.com/pivotal-cf-experimental/onboarding-week-construct/archive/master.zip
  unzip master.zip
  cd onboarding-week-construct-master
  ./construct

  You'll need to babysit this process, as it will prompt you for the password several times.

Misc

• [x] Record any issues you have with this process so we can update this checklist.