Research spaces to hold event

pramslam commented 5 years ago

Scouted Venues

[x] Venue 252
[x] Lane Events Center
[x] Campbell Community Center
[x] WOW Hall
[x] DAC
[ ] RAIN
[ ] UO (EMU, School Of Business, look at specific areas)
[x] Hotel banquet rooms (Hilton, etc)
[ ] Hult Center
[ ] LCC Events Center
[ ] Bob Keefer Center for Sports and Recreation

pramslam commented 5 years ago

We discussed 350-400 people at previous events.

We can make the venues into issues later

pramslam commented 5 years ago

Venue 252 Address: 252 Lawrence St, Eugene, OR 97401 Phone: (877) 901-7128

[x] Contacted -Which organizer has been in contact? David -Who did they contact? Kristen Everette
[x] Amenities -High speed internet? Yes, robust, no hard line, upgrade the limit wifi -Accommodations for 150-300 guests? 2 event spaces, grand hall 10,000 sq ft, small hall 100 -Stage area for panels -Audio/ Video Setup? Cost? Yes, smaller room for panels 2x 75" TV, grand hall big screens 19'x14' -Do we pay for tables? chairs? 200 flat fee, anything additional cost of what there is to rent
Couches and carpets -Parking situation? 139 parking spaces across street, included with -Locking up overnight rules? Manager on staff during the entire event, fully staffed -VIP lounge, cut off from main hall, full menu, 1 1/2 hour. At end of event, turn into vip lounge happy hour. Networking event. -Price? $4,000 main hall, 3,200 small hall, 5000&4000 combined with all fees, $9000 weekend for whole place. -Catering? They Cater, and have food room. No outside catering.
[ ] Scheduled site inspection -When? -Who is meeting with them? -Important info from meeting
[ ] Follow up email and/or phone call -Book Venue

pramslam commented 5 years ago

Lane Events Center Address: 796 W 13th Ave, Eugene, OR 97402 Phone: (541) 682-4292

[x] Contacted -Which organizer has been in contact? David -Who did they contact? Emily
[x] Amenities -High speed internet? Wifi, PA system $200 -Accommodations for 150-300 guests? Exhibit Hall 5285 cap, Performance Hall 3140 cap, Gleason Atrium 730 cap -Stage area for panels; Projector/Screen $130, Portable Ticket Booth $95 -Do we pay for tables? chairs? 8' Rectangle Table $10 each, Metal Folding Chair $1.30 each -Parking situation? 2500 free parking spaces -Locking up overnight rules? -Catering? Oakway Catering, Wild Duck Catering, Sheild Catering, Flavors Catering & Events, Pacific Perks -Price? Exhibit Hall $4350, Performance Hall $2400, Gleason Atrium $990 -Meeting Room Price? 1 and 4 $550, 2 and 3 $280. -Additional Notes: Exhibit and Performance halls come with meeting rooms.
[ ] Scheduled site inspection -When? -Who is meeting with them? -Important info from meeting
[ ] Follow up email and/or phone call -Book Venue

pramslam commented 5 years ago

Campbell Community Center Address: 155 High St, Eugene, OR 97401 Phone: (541) 682-5318

DENIED, Not enough space

[x] Contacted -Which organizer has been in contact? David -Who did they contact? Jamie
[ ] Amenities -High speed internet? -Accommodations for 150-300 guests? Room for 150 guests -Stage area for panels -Do we pay for tables? chairs? -Parking situation? -Locking up overnight rules? -Price?
[ ] Scheduled site inspection -When? -Who is meeting with them? -Important info from meeting
[ ] Follow up email and/or phone call -Book Venue

pramslam commented 5 years ago

WOW Hall Address: 291 W 8th Ave, Eugene, OR 97401 Phone: (541) 687-2746

[ ] Contacted -Which organizer has been in contact? -Who did they contact? -NOTE: This place is more of a music venue.
[x] Amenities -High speed internet? -Accommodations for 150-300 guests? 600 open, 275 fully seated -Stage area for panel? Yes -Do we pay for tables? chairs? No -Parking situation? Downtown -Locking up overnight rules? -Price? $1000 damage deposit, $70 per hour public use, 2 hour minimum rental ($3360/48 hours) -Additional Fees? Staffing, House Manager $20ph, Engineer $20ph, Box Office $12ph, Janitorial, Guard, Stage Manager, Stage Hand, etc. $0.25 per ticket, and charges $1 per ticket sold outside of their ticketing. -They will help put up posters and distribute them.
[ ] Scheduled site inspection -When? -Who is meeting with them? -Important info from meeting
[ ] Follow up email and/or phone call -Book Venue

andy-dandy commented 5 years ago

For UO @andy-dandy will contact Rythwir and Berkant UO Contacts

andy-dandy commented 5 years ago

Rythwir would be more a contributor / dev booth for the event

Berkant would be more a contact to a potential UO sponsorship

pramslam commented 5 years ago

The DAC Address: 291 W 8th Ave, Eugene, OR 97401 Phone: (541) 687-2746

[x] Contacted -Which organizer has been in contact? David -Who did they contact? Denly
[x] Amenities -High speed internet? wifi available -Accommodations for 150-300 guests? ballroom up to 600, depends on setup. -Stage area for panels? $50 -Do we pay for tables? chairs? included -Parking situation? Shares parking garage with downtown. Skybridge. Weekends free parking. -Locking up overnight rules? -Price? $2500 per day -Catering? Has restaurant, if food exceeds $4000-5000, will discount banquet room. No outside catering, unless special conditions.
[ ] Scheduled site inspection -When? -Who is meeting with them? -Important info from meeting
[ ] Follow up email and/or phone call -Book Venue

pramslam commented 5 years ago

Hotel Eugene 66 East 6th Avenue Eugene, Oregon, 97401-2667 Phone: 1-541-342-2000

Contacted -Which organizer has been in contact? David -Who did they contact? Cody, cperston@thehoteleugene.com Amenities -High speed internet? onsite av company, comp wireless 125, 200 screens, 120mic, 250sound, projectors 250 -Accommodations for 150-300 guests? 400 -Stage area for panels? no cost -Do we pay for tables? chairs? included -Parking situation? 303 spots, comped parking -Locking up overnight rules? -Price? 1600 -Catering? room rental food and bev rental

Scheduled site inspection -When? -Who is meeting with them? -Important info from meeting Follow up email and/or phone call -Book Venue

Sundays 4500 sqft 11000 sqft 1600 for both 150-200, wide open 30000 sqft

Next Wednesday evening tour 430-6pm

pramslam commented 5 years ago

Hult Center Address: 1 Eugene Center (7th and Willamette), Eugene, OR 97401 Phone: (541)682-5426

[ ] Contacted -Which organizer has been in contact? David -Who did they contact?
[ ] Amenities -High speed internet? -Accommodations for 150-300 guests? lobby 400, studio 200 -Stage area for panels? -Do we pay for tables? chairs? -Parking situation? -Locking up overnight rules? -Price? -Catering?
[ ] Scheduled site inspection -When? -Who is meeting with them? -Important info from meeting Follow up email and/or phone call -Book Venue

pramslam commented 5 years ago

LCC Events Center 4000 E 30th Ave, Eugene, OR 97405 Phone: (541) 463-3500

[ ] Contacted -Which organizer has been in contact? David -Who did they contact?
[ ] Amenities -High speed internet? -Accommodations for 150-300 guests? -Stage area for panels? -Do we pay for tables? chairs? -Parking situation? -Locking up overnight rules? -Price? -Catering?
[ ] Scheduled site inspection -When? -Who is meeting with them? -Important info from meeting Follow up email and/or phone call -Book Venue

pramslam commented 5 years ago

Bob Keefer Center for Sports and Recreation willamalane.org Phone: 541-736-4570

[ ] Contacted -Which organizer has been in contact? David -Who did they contact?
[ ] Amenities -High speed internet? Wifi, public, and setup our own -Accommodations for 150-300 guests? -Stage area for panels? -Do we pay for tables? chairs? -Parking situation? -Locking up overnight rules? -Price? -Catering?
[ ] Scheduled site inspection -When? -Who is meeting with them? -Important info from meeting Follow up email and/or phone call -Book Venue

pramslam / IndieGameCon

Research spaces to hold event #1