Figure out a group calendar that also fits individuals

[prakesome]

assigning to @dcsim0n

[dcsim0n]

Hello, test 123

[dcsim0n]

• All organizational events can be public, even if the meeting invites are not accessible to public
• The shared calendar will have all pyAtl events and be visible to anyone interested in pyAtl
• Discord calendar can sync a google calendar with discord
• Standard wordpress calendar is free: https://wordpress.org/plugins/ics-calendar/

[prakesome]

@dcsim0n there's also https://wordpress.org/plugins/the-events-calendar/ which mimics meetup.

[dcsim0n]

This is a list of three popular WordPress plugins that I researched for using as our main calendar for pyAtl.

Based on my research and some limited testing with my own wordpress and discord servers, I think option #3, the Event Calendar, is the best fit for our situation right now and gives us a little room for growth. The interface is simple, and provides basic features that will be easy to use and help community members stay informed.

The basic requirements for a calendar were:

1. All organizational events should be public, even if the meeting venue (discord / private venue, etc) is not open to the public.
2. The shared calendar will have all pyAtl events and be visible to anyone interested in pyAtl (pyAtl.dev/events)
3. Be able to post notifications to discord.

The plugins I researched are:

1. ICS Calendar: import events from an ics calendar url (google calendar) and dynamically create a wordpress calendar visible on the public pyatl.dev site.

   • Pros: uses familiar calendar interface to manage public events (google calendar)
   • Cons: the ‘source of truth’ calendar is owned by an individual’s google account, so changing ownership might be cumbersome.
   • There are a variety of bots that can sync with a google calendar too, so both wordpress and discord could point at the same calendar. Some bots even send reminders and information about updates.

2. Timely: feature right event calendar with advanced ticketing and promotion features

   • Pros: lots of advanced features for promoting events and handling rsvp/ticket sales
   • Cons: requires time.ly account (3rd party) and the free tier has a limit of 100 events / year.
   • It’s not clear how timely would integrate with discord. I didn’t find any ready made plugins, custom wordpress hook would probably be necessary.

3. Event Calendar: create events using the built in WordPress block editor.

   • Pros: access can be managed by wordpress and all event data is hosted by pyatl.dev, simple interface, allows sharing to google calendar.
   • Cons: basic features that we may outgrow with time. Importing events from google calendar or meetup is a paid service.
   • WordPress and Discord hooks can be used to push directly to discord when new events are created. Some plugins exist, but features are limited: https://github.com/RealHartlMax/Calendar-to-Discord

[prakesome]

Great, thank you!Will go ahead with the events plugin. Thanks for the work, Dana. On Dec 5, 2023, at 6:06 PM, Dana Simmons @.***> wrote: This is a list of three popular WordPress plugins that I researched for using as our main calendar for pyAtl. Based on my research and some limited testing with my own wordpress and discord servers, I think option #3, the Event Calendar, is the best fit for our situation right now and gives us a little room for growth. The interface is simple, and provides basic features that will be easy to use and help community members stay informed. The basic requirements for a calendar were: All organizational events should be public, even if the meeting venue (discord / private venue, etc) is not open to the public. The shared calendar will have all pyAtl events and be visible to anyone interested in pyAtl (pyAtl.dev/events) Be able to post notifications to discord. The plugins I researched are: ICS Calendar: import events from an ics calendar url (google calendar) and dynamically create a wordpress calendar visible on the public pyatl.dev site. Pros: uses familiar calendar interface to manage public events (google calendar) Cons: the ‘source of truth’ calendar is owned by an individual’s google account, so changing ownership might be cumbersome. There are a variety of bots that can sync with a google calendar too, so both wordpress and discord could point at the same calendar. Some bots even send reminders and information about updates. Timely: feature right event calendar with advanced ticketing and promotion features Pros: lots of advanced features for promoting events and handling rsvp/ticket sales Cons: requires time.ly account (3rd party) and the free tier has a limit of 100 events / year. It’s not clear how timely would integrate with discord. I didn’t find any ready made plugins, custom wordpress hook would probably be necessary. Event Calendar: create events using the built in WordPress block editor. Pros: access can be managed by wordpress and all event data is hosted by pyatl.dev, simple interface, allows sharing to google calendar. Cons: basic features that we may outgrow with time. Importing events from google calendar or meetup is a paid service. WordPress and Discord hooks can be used to push directly to discord when new events are created. Some plugins exist, but features are limited: https://github.com/RealHartlMax/Calendar-to-Discord

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[dcsim0n]

Sounds good. Since this task was mostly research I'm going to move this to done and open some new issues for implementing.

[prakesome]

Yes perfect. On Dec 6, 2023, at 11:13 AM, Dana Simmons @.***> wrote: Sounds good. Since this task was mostly research I'm going to move this to done and open some new issues for implementing.

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