Contact confirmed speakers w.r.t. AV requirements

[codersquid]

Here are specific examples from other conferences:

• Adrian needed to capture music from his laptop for his talk on music analysis
• Jason needed to have cameras set up to view his angry birds robot and bit beams
• someone at first pygotham had maker gear to record

Non-episodic memories:

• people giving talks on handhelds (if they try to hook up to projector it has been flakey
• people using laser pointers (not accessible to recording gear or captioning)

I will try to think of more. I don't know what could be drafted to have presenters know what to ask, but maybe these examples will help you have an idea for what to think about.

[CarlFK]

Dave Beazley's 70's computer that only had composite video out, and needed it hooked to a 2nd projector, so 2nd screen. For PyCon, he brought his own 2nd projector and screen, which worked out good enough.

Knowing about these thing and planning for them ahead of time reduces the work/time needed at the event.

[codersquid]

When speakers are notified, the notification can include the license materials at the conference are released under (including videos) and get a verification that it is okay to release their videos under that license (I suggest CC BY).

[codersquid]

From irc:

skay: add to your list "2 laptops." It happens, and pretty much if they expect that to work, they need to be told ahead of time it isn't going to work and we figure out what is going on days before the event, not minutes before their talk