Bi-Monthly PyLadies Meeting Notes: 24th March 2021 @ 7pm UTC

[MmeMarieLouise]

This template should be used (edited) the month prior and during the meeting. This will ensure we can address all topics added throughout the month; as well as provide minutes and follow up after the meeting is held.

PyLadies Global Meeting

• Date: 24th March
• Previous meeting issue link:
• Current meeting attendees: @cecivieira @julianafalves @valerybriz @JUpani @Marie-L @BethanyG @lorenanicole

Agenda

Please add items as needed. If you add a topic please make sure to attend the meeting.

Project Updates

1. Project Comms (Slack: #project-communication / Repo: https://github.com/pyladies/project-communications)

2. Project Admin & Logistics (Slack: #project-admin-logistics / Repo: https://github.com/pyladies/project-admin-logisitics )

3. Project Tech & Infra (Slack: #project-tech-infra / Repo: https://github.com/pyladies/pyladies)

4. Code of Conduct

5. Finance

6. Slack Moderators

7. Data

   • weekly work sessions
   • working on a survey

8. Resources

9. Community Liaison

Review Actions Items from Last Meeting

Action Item	Owner	Relevant links
find out about bevy platform, decide what the pro and cons are - before the next finance meeting	Bethany
find out if Tania can be added to the PSF meeting invitation	Bethany, Lynn, Marie-Louise
finish bios in the next few days	Jessica	Doc Link
create GH discussion for everyone to share reasons why they haven't been participating before next meeting, if people could explain what they expected	Juliana, Bethany
Discuss changes about the copy for the announcement	Everybody	https://github.com/orgs/pyladies/teams/global-council/discussions/15
vote to switch to bevy platform or not - before next finance meeting
request a roadmap from global advisors on what we're taking responsibility of
read through all psf finance docs
draft responses to each psf finance action point

New Business

• [x] Lorena

1. would like to check in with us all about the idea behind the council
   • it was inspired by R ladies model, they have overarching leadership teams and then they have work/project teams
   • global volunteers is a channel for active members/advisers where people / we can ask questions, for long term leads or active members. We should use this to ask questions Mariatta, Lorena, Carol, Lynn and other people.
   • Maybe we could make a channel for us, to ask questions. What do we think about that ? This could be a good first step
   • in the PSF, there is no job description for director so lorena is working on this. Maybe we should write in one paragraph what we think that a GC member is and put that out to the new slack group. Lorena has a projects board to share : before every meeting Ewa and lorena talk about what is on the agenda then they put it into their , they use a github projects board with a todo lane with issues assigned to individual people
2. would like to talk more about pyladies and PSF
   • liaison for the PSF, we should think about the vision of how pyladies should be managed them we should rely on the projects team to work on it
   • that's why this model was set up, council members can be wg members but don't need to.
   • we should be connecting people with people with resources about pyladies and this is the idea. we have the connection to the community. What does pyladies do more than grass-roots ?

• Jessica would like lorena to be clear about the vision of the GC so that we can work in line with that - we should be contacting people for workshops etc for our community. We are the ambassadors. we could had into sessions to the community. we should have a async channel to communicate.
• Bethany, there's a bit of confusion and people are passionate about the group, there are people who feel that we want to take the work away or change how things are done. we must communicate what our plans are in the github repo
• Lorena, says that there is no hard requirement to get involved in everything. we should explain how much time we can give, some of the work group were started because they were needed. The 2 co-leaders lead the ship and then other people can join (finance should only be a GC group). People should be able to open an issue to start more work groups, and we can approve them or not
• If we can hire a consultant to train us how to be a board, lorena can help us to write a grant for it. we should discuss more with the advisers in the slack channel, lorena will be giving a talk at a language conference - they will be presenting about how to be open source maintainer

5. for those who are not comfortable with github reach out to lorena and arrange a catch up

• [ ] Financial Sponsorship Docs -- what they are what they mean, signing, reporting, etc.
• [ ] Reimbursements & expenses for PyLadies Global
  • what process do we want to follow for this? There is a grant procedure from the PSF we can look at/start with.
  • who is the team that will approve these? Suggest Finance + the Chair, w/ larger or recurring items brought to the council for discussion or vote.
  • zapier subscription for 2021 (currently paid out of PyLadies Chicago, and they'd like reimbursement from Global)
  • Meetup expenses for Paris

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Old Business: Follow up items from prior meeting:

• [ ] github app in our private channel like #project-tech-infra ?
• [ ] PSF meeting dates ?
• [ ] update the pyladies site with our FAQs page
• [ ] Find out about sponsoring Pyladies for Job Postings
• [ ] Pyladies Paris
• [ ] PyLadies 10 year anniversary/PSF 20 years/Python 30 years

Action Items and Assignees for Next Meeting

Action Item	Owner	Relevant links

@pyladies/pyladies-global-contributors @pyladies/pyladies-global-admin

[Mariatta]

I saw this assigned to me. Is this about discussion re: bevy platform? If so, how can I help?