This template should be used (edited) the month prior and during the meeting. This will ensure we can address all topics added throughout the month; as well as provide minutes and follow up after the meeting is held.

PyLadies Global Meeting

Date: 7th March 2023
Previous meeting & minutes: 19th December 2022 (Minutes: Global Organizing Repo #130)
Meeting Lead: Marie-Louise @Marie-L
Notetaker: @roguelynn
Current meeting attendees: @Marie-L @BethanyG @roguelynn @JUpani

Agenda

Please add items as needed. If you add a topic please make sure to attend the meeting.

Project Updates

Project Comms (Slack: #project-communication / Repo: https://github.com/pyladies/project-communications)
Project Admin & Logistics (Slack: #project-admin-logistics / Repo: https://github.com/pyladies/project-admin-logisitics )
Project Tech & Infra (Slack: #project-tech-infra / Repo: https://github.com/pyladies/pyladies )

Review Action Items from Last Meeting

Action Item	Owner	Relevant links	Completed

New Business

[x] slack & email notifications (@MmeMarieLouise )
- problems/concerns with too many emails, notifications to keep up with :sweat_smile:
- suggestion: set up Slack to email you "things you've missed"
[x] neuro diverse friendly ways of working
- Problem: lack of engagement in the channel
- Tania: wanting to improve our ways of working for neuro-diverse folks
- i.e. being able to plan a month ahead of time
- [ ] Carry over this topic to next meeting with Tania in attendence
[x] How to tell the team about your 'apples' before the apple cart breaks (@MmeMarieLouise )
- @MmeMarieLouise has lots of apples going on! :apple:
- If you have a lot going on, and don't want to say what, say "lots of apples in the cart" :heart_decoration:
- Can we have a way of announcing in the channel if they "have too many apples"?
- :+1:
- In another slack/suggestion: every month, have a temperature check?
[x] PyCon US - what's left to plan/organize?
- Auction is planned! :heavy_check_mark:
- Booth is reserved! :heavy_check_mark:
- Lunch planned! by @Tonia :heavy_check_mark:
- T-shirts :question:
- something special for 20 years of PyCon?
- Idea: "Celebrating 20 years of PyCon" under the wordmark, maybe?
- Idea: "Here's to the next 20 years"
- Stickers - lynn to order
- [ ] @roguelynn to start an async Slack thread for color ideas
- "State of PyLadies" prezo for PyLadies @ PyCon lunch?
- [ ] reach out to Tania
- Maybe: @MmeMarieLouise pre-records a video for us to show at the Lunch

Old Business:

[x] invitation to Deborah
- if she wants to come, that's fine
- wasn't intending to invite to Council
- @BethanyG Do we want to have an open invite to advisors?
- good idea! esp when starting to need help for planning elections and setting up structure
- invite them a few days/week before the meeting(s) that we want them to attend
- should prob pick which meetings we want their attendence, not all meetings necessarily
- decide a meeting in advance to make it open for advisors
- Do we want to invite them to April's meeting?
- Decision: Let's invite them to the May 2nd meeting
- [ ] @MmeMarieLouise to invite advisors
[x] Grant & community sponsorship
- necessitates a proper Fundraising WG
- need to define a process for when someone asks for money (e.g. sponsor a conference)
- need to think about how we raise money, and how we distribute it that's aligned with our mission
[ ] List of expected duties
[ ] Definition of an official PyLadies chapter
[ ] written response
- UGH, haven't gotten to this yet :facepalm: - @roguelynn

Action Items and Assignees for Next Meeting

Action Item	Owner	Relevant links
Invite advisors to May's meeting	@MmeMarieLouise
Reach out to Tania for "State of PyLadies" during PyLadies lunch @ PyCon	@MmeMarieLouise
Get async feedback for T-shirt & sticker designs for PyCon	@roguelynn
Discussion for next meeting: improving ways of working	@MmeMarieLouise & Tania
Finance working group: brainstorm a general framework/process for reviewing financial requests	@MmeMarieLouise & @BethanyG
Add language in Kit noting we're not considering external/non-chapter funding requests	@BethanyG
Let Phyllis know about PyCascades request; want to have a structure around sponsorships as a whole - get opinion, advice, input	@MmeMarieLouise
[May meeting] ask advisors for advice on spinning up Fundraising working group	@MmeMarieLouise

@pyladies/pyladies-global-contributors @pyladies/pyladies-global-admin

pyladies / global-organizing

Monthly PyLadies Meeting Notes: Tuesday 7th March @ 10PM UTC #131