Please add items as needed. If you add a topic please make sure to attend the meeting.NOTE: Topics for discussion have been carried over from January, extra comments have been added relating to this months objectives or progressTopic for discussion
Sub Topic
Notes
Action points
Person Responsible
PyLadies Global Election 2020
PyLadies Global Council Election 2020 Comms Strategy
PyLadies Global Council will be selected by a public election and nomination process. We need to start a Comms strategy for this.
Get Project Comms point person to work with Global interim team (@lorenanicole / Lorena Mesa), Develop Comms Strategy, Publish content (for now on old blog of website) with Global Interim team (Debora Azevedo) for translation Coordinate, Find out more about global Election 2020 - TO DO THIS MONTH: Break down issue into epic
@lorenanicole (point of contact with election), TODO: Caroline & ML would like to be involved
@Marie-L must do by 19/01/20 And schedule call with @eyspahn to plan how to work on #3, Contact @kittylon to make new request, Find out about other request
@Marie-L
User manual for me
As part of onboarding this will be worked on until the end of the month
Alena, Alicia, Bethany, Carolina
@eyspahn
readme
Update with correct details for Alicia’s chapter : Remote
Correct file and make PR
@Marie-L COMPLETED
Members directory
We can replace the list of members on the readme.md with a link to the directory
Find out from lorena when this will be created and launched
@Marie-L
Meetings
convenient dates for monthly meetings ( for example every 1st Tuesday of the month)
Set up a UberConference account and get info on everyone’s availability And also propose that we schedule our meeting the first friday of every month and then we can match up the best times across the time zones on that day
@Marie-L
Monthly meeting template
1. Co-leads send the meeting organiser a link to the meetings template 2. They should check last month’s meeting notes 3. Post an announcement on slack about our upcoming meeting (2 weeks in advance) 4. 3 weeks in advance, co-lead will send topics for the agenda and issues for sprint planning 5. They need to use the google docs agenda template to add the new topics 6. Post the agenda in the slack channel 7. Create an event using the bot 8. Enable google hangouts in the calendar and create a conference call 9. Post a reminder one week before the meeting 10. Conduct the meeting 11. Take notes in the google docs template during the meeting 12. Push the notes for the meeting and sprint planning into the markdown template on github
Use the notes to create the template on github, put it in the main repo (readme.md) add links to each monthly meeting in the README.md)
Monthly Comms Team Meeting
Attendees:
Date:
Agenda
Sprint Planning
cc / @pyladies/communications