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python-summit / swisspycon

Swiss Python Summit issue tracker
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Budget #64

Closed dbrgn closed 8 years ago

dbrgn commented 8 years ago

See #8.

Costs

Covered costs

Open costs

Unsure

With the current data: 1164 CHF - 1100 CHF = -64 CHF

So if these are the actual costs, we might have to cover a small part privately. The costs might be lower or higher though, depending on how much apéro is actually consumed.

Who of @sfkeller @ccdesales @href @chiesax @jakeret would be up to cover up to 50 CHF privately in case we need it to secure our budget? I'd be in.

ccdesales commented 8 years ago

@dbrgn are already considering in the income that HSR don't have to pay the entry fee?

If we split the remaining 50 CHF that would be more or less negligible. I'd be up for that.

dbrgn commented 8 years ago

@dbrgn are already considering in the income that HSR don't have to pay the entry fee?

Yes, I updated the budget above. The room fits 130 IIRC, so that number should be appropriate.

href commented 8 years ago

The lanyard card sleeves are covered by Seantis.

href commented 8 years ago

Oh and up to 50.- is fine for me.

dbrgn commented 8 years ago

The lanyard card sleeves are covered by Seantis.

Cool, thanks!

chiesax commented 8 years ago

Fine for me too to cover 50chf...

jakeret commented 8 years ago

up to 50.- is fine for me.

Same here. What will be covered by the beekeeper sponsor?

Edit: all explained in #59

chiesax commented 8 years ago

Since we have a lot of people (and limited budget), I think we should tell the catering service about our 900chf budget...

chiesax commented 8 years ago

... and that they should stop serving food if we go beyond this limit...

href commented 8 years ago

Since we have a lot of people (and limited budget), I think we should tell the catering service about our 900chf budget...

+1. Can we lower this number somehow?

dbrgn commented 8 years ago

... and that they should stop serving food if we go beyond this limit...

I think that should be doable.

chiesax commented 8 years ago

The best would actually be to tell them just after the registration ;-)

chiesax commented 8 years ago

Or both it is always good to have something written and not just spoken...

chiesax commented 8 years ago

We should also mention this at the opening, to prevent people getting disappointed if the catering stops...

jakeret commented 8 years ago

I guess people will understand if we cut on the food in favor of beer

The-Compiler commented 8 years ago

Maybe have some kind of donation box and encourage people to fill it? I'm fine with paying 50 CHF instead of 10 for example.

(And as someone who doesn't like beer: @jakeret NOOOOOO :wink:)

sfkeller commented 8 years ago

I'm in to cover these 50 CHF. There are no additional costs for cleaning up / stowing away the dishes. Lanyard cards can be printed at HSR (pls. we have moved to building 8, room 8.261 !). Main coordinator of catering will be me together with Mike, Joël, Alex and Dijan from Institute IFS. This Friday 9 o'clock we meet again Mr. Vogel from SV Service to explain the infrastructure at cafeteria 1 and 4.006a. Pls. feel free to join.

dbrgn commented 8 years ago

Alex and Dijan

So are there 2 additional helpers for the catering? Does the help include catering and cleanup during the social event?

And as someone who doesn't like beer: @jakeret NOOOOOO :wink:

Sorry, but the wine was too expensive to include also :) There will be orange juice though.

sfkeller commented 8 years ago

Yes, but Dijan has to go around 18 o’clock. So there are four helpers from IFS until 18:00, then there are three (plus me). And at least three helpers from IFS come in 7:30 in the morning. @dbrgn: Do you setup a helpers plan? And if you have any questions for the catering service (SV Service), ask it best before Friday 9 o'clock.

dbrgn commented 8 years ago

Good to know, thanks!

Yes, I'll send out the helpers plan this week.

jacinda commented 8 years ago

Covering up to 50CHF is good for me.