outgoing kit scanning utility

[adamrp]

Currently, it is not known unambiguously what kits were sent out and when. When we get questions on the help account about the status of kits ('Has my kit been sent? When?") we do not have any good answers. This is particularly problematic for participants that have long postal turnaround times (e.g., international participants) It would be great if we could automate that using a scanning system of some kind. Mike cleverly suggested having a different barcode that we can stick on the outside of the envelope that we can scan before we give it to Ulla to send.

[RNAer]

then the barcode on the envelop has to be linked to the barcodes on the tubes by some way, right? it's probably better to just scan all the tubes going out?

[mikewise]

It wouldn't be too hard to make a kit barcode that gets assigned when kits are generated and stuck on the outside of the package, this could also help kris double check her kits and make sure that none get missed.

On Tue, Aug 13, 2013 at 5:46 PM, Zech Xu notifications@github.com wrote:

then the barcode on the envelop has to be linked to the barcodes on the tubes by some way. it's probably better to just scan all the tubes going out?

— Reply to this email directly or view it on GitHubhttps://github.com/qiime/qiime_web_app/issues/475#issuecomment-22606130 .

[adamrp]

Scanning all the barcodes going out doesn't sound too bad, and is probably less work in terms of new development. In the case of multi-sample kits, we could have it so that scanning any one barcode in a kit marks the entire kit as shipped.

[RNAer]

+1

On Wed, Aug 14, 2013 at 2:16 PM, adamrp notifications@github.com wrote:

Scanning all the barcodes going out doesn't sound too bad, and is probably less work in terms of new development. In the case of multi-sample kits, we could have it so that scanning any one barcode in a kit marks the entire kit as shipped.

— Reply to this email directly or view it on GitHubhttps://github.com/qiime/qiime_web_app/issues/475#issuecomment-22663886 .

[mikewise]

There is about a day or so staging period after kits have been sealed when there needs to be a re-check...so that might pose a problem.

On Wed, Aug 14, 2013 at 2:16 PM, adamrp notifications@github.com wrote:

Scanning all the barcodes going out doesn't sound too bad, and is probably less work in terms of new development. In the case of multi-sample kits, we could have it so that scanning any one barcode in a kit marks the entire kit as shipped.

— Reply to this email directly or view it on GitHubhttps://github.com/qiime/qiime_web_app/issues/475#issuecomment-22663886 .

[adamrp]

Well, we could have a "Ready to ship" state, and then after that two day period, shift all kits that are in the "ready to ship" state to "shipped" state.

[meganap]

:+1: