Cleveland, OH Workshop September 5-6, 2014 (@pzula)

[pzula]

This workshop's going to be amazing!! Here's what we need to do!

A few months out:

• [x] Find a venue (see http://railsbridge.org/help/host)
• [x] Find sponsors for the workshop. This workshop covers Rails. Sponsoring the workshop costs between $900 - $1,500, depending on the size of the workshop.
• [ ] Find two co-organizers. It's a lot of work, but always a lot of fun. No experience is necessary; checkout the workshop cookbook if it's new to you.

Leave a comment below if you're able to host, sponsor or organize! :smile_cat:

Once we have a a venue, sponsors, and organizers, we can:

• [x] Work together to set an RSVP limit that works for everyone
• [ ] Find a few people to offer baby-sitting in one of the rooms at the venue
• [x] Make posters to hang up in prominent places at local colleges/universities
• [ ] Contact digital arts and comp sci departments of local colleges/universities to forward announcement email
• [x] Post the workshop to Bridge Troll
• [x] Post the workshop to Meetup for publicity

One to two weeks out, we can:

• [x] Plan a teacher training
• [x] Order breakfast
• [x] Order lunch
• [x] Find a good place for the afterparty

After the workshop, we can:

• [ ] Party! :tada:
• [ ] Retro

:tulip:

[nwallace]

Thanks @jdantonio , I'm excited to be here! Is there anything I can be doing to prepare?

[pzula]

@rbeiter and @nwallace, I will be sending out Volunteer information by this weekend to give you an idea of how to prepare. The idea, in general, is to actually do the curriculum once over yourselves, as to understand all of it when students might have a question. Here is the Friday night Installfest instructions: http://docs.railsbridge.org/installfest/ and here is the Saturday all-day Workshop: http://docs.railsbridge.org/intro-to-rails/

Getting familiar with those documents will be important for all of the TAing/teaching volunteers.

Also, if you know other people that would like to help, we can certainly use help with things like checking in people as they come in, or volunteers to help set up the food area, clean up, etc. (Non-programming help :) )

[pzula]

@joelbyler Do you have any good pizza place suggestions around LeanDog? Want to make sure that it's good for Friday night's InstallFest

[pzula]

@rbeiter Can you please sign up as a volunteer on this page: http://www.bridgetroll.org/events/105 It will help as I start sending email communications to everyone through the BridgeTroll app :)

[pzula]

@jdantonio and @mfjenn, I have the food broken down as such:

Friday night, Guy's Pizza for 35: (pizza, salad, breadsticks): $90 Saturday morning, Panera for 30 (bagels, coffee, OJ, fruit, parfaits): ~$250 Saturday lunch, Qdoba make-your-own Mexican for 35: ~$440

That makes food about $780, and I'm probably going to pick up pop & water, so we're going to estimate about $800 on food

[pzula]

@jdantonio @mfjenn Here is the food estimate spreadsheet (without tax/tips): https://docs.google.com/spreadsheets/d/1_gVuifM9ciUytXFMEFYm2Fb6IDlDcPhd2Y5OcEtF0Rw/edit?usp=sharing

[rbeiter]

@pzula I'm all signed up!

[pzula]

Woohoo! Things are getting checked off of the checklist! I've ordered the food, scheduled a teacher training, and am super excited to connect with all of you volunteers tomorrow morning! This is going to be great!

[lilliealbert]

@pzula -- how'd the workshop go? we'd love to hear about it on the organizer's mailing list :heart: :heart: :heart:

[pzula]

@lilliealbert It went great!! Here is a recap! https://groups.google.com/forum/#!topic/railsbridge-workshops/83Dzv5SiyZA