Steering Committee Meeting #11

[nrmay]

Meeting Details:

Chair: Nooriyah Poonawala-Lohani

Date: Thurs. 5th November. 2020

Time:

• Auckland, New Zealand: 5:30 pm (NZDT)
• Brisbane, Australia: 2:30 pm (AEST)
• Canberra, Melbourne, Australia: 3:30 pm {AEDT)
• Perth, Australia: 12:30 pm (AWST)

Meeting link: Join Google Meeting

Proposed Agenda:

1. Approval of Minutes from Meeting No. 10

2. Actions:

Election 2020:

• [NM] Amend election process 2020 document. done
• [RL] Invite Matthias Liffers to fill the position of returning officer. done
• [MS] Invite Michelle Barker to fill the position of scrutineer. done

  eRA2020

• [NM] Organize a special meeting to oversee planning of events. done

  Online Events

• [All] Find potential presenters and share with [NL].
• [NL] To confirm date, time and format with Matthias Liffers.
• [NM] To set-up a youtube site for RSE-AUNZ. done https://www.youtube.com/channel/UC8M5kL-LsvkjeLgck-VdC8w

  Governance

• [NM] Clone the US-RSE document into GitHub, and make draft amendments.
• [NM] To share an overview of the proposal for Intl Council of RSE Orgs.

  Website

• [All] Create posts for the website about outputs/results from the following: Use the following folder for collaboration around posts: Website Posts
  • [HP] Oversee post: Workshop and BoF at eResAus 2019
  • [NL] Oversee post: eResNZ 2020.
  • [HP] Share lists of attendees for eResAus 2019 events. (reassigned)
  • [All] Contribute to the posts.
• [NM] Update website with approved minutes of SC Meeting #9. done

  Meeting SC#11

• [NM] Organize a poll for SC Meeting No.11. done

3. International Survey 2020

The kick-off meeting is planned for Nov. Doodle poll due by 9th Nov. Questions needing responses:

1. Does your association (or your potential association) want to be a part of the RSE survey? This involves taking part in discussions about the questions we ask, agreeing to invest some time in publicising the survey to your communities and, where necessary, providing effort to translate the survey into different languages.
2. Who should be the point of contact for your association (name and email address please)? This person will take part in meetings and report back to the other committee members of your association.
3. Can you provide any additional effort to help code the survey (there is some, albeit limited, coding required to transform the questions into a survey format and to analyse the results)?

4. International Council of RSE Associations

To join this council we will need to do the following by 11th Nov.:

1. Approve the draft proposal
2. Select two representatives to attend meetings.

5. Reports from eResearch Australasia 2020

• [NL] Oral Presentation - Research software engineers : Creating a community and an identity within complex research ecosystems
• [RL] BoF session - Training
• [JB] BoF session - RSE Impact Stories
• [NM] BoF session - Best Practice for FAIR and Sustainable Research Software

6. Election 2020

Overview: https://github.com/rse-aunz/organisation/blob/master/Elections/2020/README.md Dates for 2020:

• Nomination: Mon. 12th Oct. - Sun. 1st Nov.
• Confirmation: Mon. 2nd - Sun. 8th Nov.
• Voting: Mon. 9th - Sun. 22nd Nov.
• Results declared: Mon. 23rd Nov.

[MS] Report on status of election.

7. Any Other Business

[nrmay]

Added agenda item to discuss the International Survey 2020

[nrmay]

Added agenda item to discuss the Intl. Council of RSE Associations.

[nrmay]

Re-ordered agenda so that items which have upcoming deadlines are earlier.