search

rse-aunz / rse-au

Repository for specifically Australian topics.
MIT License
44 stars 10 forks source link

VIC face to face meeting #21

Closed rowlandm closed 6 years ago

rowlandm commented 6 years ago

@goldingn YHM room in the Sidney Myer Asia Centre [photo]

I'll try to book the YHM room for Tuesday 14th August.

rowlandm commented 6 years ago

This what I think needs to be done:

rowlandm commented 6 years ago

Hi all,

I was thinking of what needs to be done for the Victorian Face to Face meeting we are planning for August.

If you would like to help for this meeting, or for upcoming Queensland and NSW meetings, please let me know via email.

goldingn commented 6 years ago

We have a confirmed room booking for the YHM room in the Asia Centre, on 14th August 2-6pm (event 3-5pm, with set-up and take down time).

goldingn commented 6 years ago

The website looks good to me!

Anything I can do to help with the Eventbrite page? That seems like the next step, and it would be good to send round the link to people ASAP.

rowlandm commented 6 years ago

Hi Susannah/Comms team,

Can we create an Eventbrite event for a Research Software Engineer Face to Face meeting for Victoria please?

Could you let me know the link when it's done too please? We'd like to try and send out emails on Monday if possible.

Details are as follows.

Title: Victorian RSE Community Meeting - Recognition for Researchers who Code Location: YHM room in the Sidney Myer Asia Centre, Parkville Campus, University of Melbourne on 14th August event 3-5pm

Blurb: This meeting is to build awareness of the Research Software Engineer (RSE) community and to identify volunteers to help implement the practical solutions for the RSE community. If you are an academic/researcher who codes but are lacking recognition and metrics needed to progress your academic career; a professional software engineer working in the research space; or a system administrator who maintains research systems, you should think about joining.

The term RSE, originally coined by the UK RSE association (rse.ac.uk), says the following about RSEs: “A growing number of people in academia combine expertise in programming with an intricate understanding of research. Although this combination of skills is extremely valuable, these people lack a formal place in the academic system.”

Inspired by the success of the RSE Association in UK, we are seeking to establish an Australasian Chapter of the RSE Association. Together with international bodies and support from our national organisations such as AeRO, NeSI, CAUDIT, the Australian Research Data Commons (ARDC), and research institutions, we aim to campaign for the recognition and adoption of the RSE role within the research ecosystem. Alongside this, appropriate recognition, reward and career opportunities for RSEs are needed. We plan to organise regular events to allow RSEs to meet, exchange knowledge and collaborate on methods to create these opportunities.

We ran an initial Expression of Interest survey in 2017 among Australian and New Zealand researchers and found that majority of the respondents prioritised: (1) Increased recognition of the RSE role, (2) More appropriate, consistent and representative position descriptions and KPIs, and (3) Community development through regular events and gatherings.

Please join us to actively work on how we can grow this community and advocate for others. Together, we can build a sustainable community that benefits research software engineers, and ultimately contributes to more efficient and reproducible research.

You can see our website here: https://rse-aunz.github.io/

and you can see what we have been discussing as a community here: https://github.com/rse-aunz/rse-au/issues

and you can join our mailing list here: https://groups.google.com/d/forum/rse-nz-au

rowlandm commented 6 years ago

Eventbrite url

https://www.eventbrite.com.au/e/victorian-rse-community-meeting-recognition-for-researchers-who-code-tickets-48050434142

goldingn commented 6 years ago

Brilliant, I'll start advertising to the people on the google doc list of academics then!

goldingn commented 6 years ago

OK, academic mailshot done and I've sent a first tweet too, so hopefully that'll pick up some steam!

goldingn commented 6 years ago

@rowlandm an eagle-eyed Steven Manos noticed that the eventbrite sign up page also asks about signing up to the ANDS newsletter. Apparently that newsletter no longer exists since the announcement of ARDC. Could that bit of the form be removed or repurposed?

rowlandm commented 6 years ago

lol - will do!

rowlandm commented 6 years ago

@goldingn - I can't seem to see this - did you see it?

goldingn commented 6 years ago

Register > checkout > then scroll to the bottom of the page

rowlandm commented 6 years ago

Thanks - sent!

rowlandm commented 6 years ago

OK - I have updated https://rse-aunz.github.io/ with a post:

https://rse-aunz.github.io/jekyll/update/2018/07/14/victorian-rse-community-meeting-recognition-for-researchers-who-code.html

rowlandm commented 6 years ago

Brilliant, I'll start advertising to the people on the google doc list of academics then!

@goldingn - where is the google doc sorry?

goldingn commented 6 years ago

There's a link to it on slack

rowlandm commented 6 years ago

Cheers!

rowlandm commented 6 years ago

@mingfangwu can you organise a Zoom meeting for the Victorian F2F please?

@goldingn - do you know if that room has Zoom capability?

mingfangwu commented 6 years ago

@rowlandm Sure, I will organise a meeting and send it to the mailing list.

Good luck!

goldingn commented 6 years ago

@rowlandm there will be a desktop, probably without a webcam (details here).

I'll check with IT to see if there's a convenient way of zoom-ing and recording the screen capture and microphone. Failing that, we can always run the zoom meeting from a laptop.

goldingn commented 6 years ago

We're 3 weeks out from the event and the eventbrite page has been up for 10 days. More than half (51/100) of the eventbrite tickets for this meeting have been reserved already. That's a great result!

I'm planning to do a bit more advertising, and AFAIK, we haven't yet emailed departments to circulate. So there could be a bunch more people who want to register. It would be a shame if we were to run out of tickets.

The room actually has a capacity of 200 (100 seating, plus space for another 100 standing). So I think it would be a good idea to increase the number of available tickets to 200. I'm not expecting all ticketholders to turn up, though it would be a shame if we ran out of tickets and people were put off attending.

@rowlandm if you agree, would you mind asking the comms team to update the site?

rowlandm commented 6 years ago

@goldingn Done!

goldingn commented 6 years ago

See a summary of the last discussion, including a plan for the day here

These are the things still to do:

rowlandm commented 6 years ago

hey @goldingn - I put the meeting in the last staff news. Should keep running until the meeting Victorian RSE community meeting - recognition for researchers who code

mingfangwu commented 6 years ago

@goldingn @rowlandm I have set up a zoom session, the ID has been sent to you via a calendar invite.

goldingn commented 6 years ago

Thanks @mingfangwu! I'm planning to run the zoom from my laptop on the day. I'll cast the screen, and then probably switch to video for the interactive bits. people following along probably won't be able to hear anything, but they'll at least be able to see us being busy :)

goldingn commented 6 years ago

@mingfangwu Rowland got in contact with the comms team asking them to increase the number of tickets on the eventbrite (discussion here) but that doesn't seem to have happened, and we're 2/3 of the way through the tickets. Do you know who to chase up to get those added?

rowlandm commented 6 years ago

Susannah Sabine was my point person

El lun., 30 de jul. de 2018 14:54, Nick Golding notifications@github.com escribió:

@mingfangwu https://github.com/mingfangwu Rowland got in contact with the comms team asking them to increase the number of tickets on the eventbrite (discussion here https://github.com/rse-aunz/rse-au/issues/21#issuecomment-406923038) but that doesn't seem to have happened, and we're 2/3 of the way through the tickets. Do you know who to chase up to get those added?

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/rse-aunz/rse-au/issues/21#issuecomment-408746662, or mute the thread https://github.com/notifications/unsubscribe-auth/AAZo0inM4SoNxi2FwYWbLWfhnKkNWHW5ks5uLpGBgaJpZM4VErjC .

mingfangwu commented 6 years ago

I just checked the eventbrite, we have 70 tickets sold!!

mingfangwu commented 6 years ago

@rowlandm I will remind Susannah put this event into the ARDC newsletter, going out tomorrow.

goldingn commented 6 years ago

The 100 extra tickets have been added now. We're up to 78 tickets claimed so far.

I'm not sure how to go about emailing departments about the event, or whether that would be effective (the RSEs I know are tucked away in all sorts of different departments, not just one type). Does anyone have experience of that strategy, or a plan for how it might work?

Or other ideas for how to reach people?

rowlandm commented 6 years ago

I wouldn't worry. This is just the start. We can ask the people that come to amplify the message.

On Thu, Aug 2, 2018 at 6:21 PM Nick Golding notifications@github.com wrote:

The 100 extra tickets have been added now. We're up to 78 tickets claimed so far.

I'm not sure how to go about emailing departments about the event, or whether that would be effective (the RSEs I know are tucked away in all sorts of different departments, not just one type). Does anyone have experience of that strategy, or a plan for how it might work?

Or other ideas for how to reach people?

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/rse-aunz/rse-au/issues/21#issuecomment-409846672, or mute the thread https://github.com/notifications/unsubscribe-auth/AAZo0kUHFhnyPzQPLgqmcAzHXN80rFfxks5uMraLgaJpZM4VErjC .

goldingn commented 6 years ago

Yup, that's fair!

rowlandm commented 6 years ago

You've done a great job!

El jue., 2 de ago. de 2018 22:03, Nick Golding notifications@github.com escribió:

Yup, that's fair!

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/rse-aunz/rse-au/issues/21#issuecomment-409902721, or mute the thread https://github.com/notifications/unsubscribe-auth/AAZo0qYp2kX6KHqzJtbDOE7bjh0hJxUqks5uMup3gaJpZM4VErjC .

mingfangwu commented 6 years ago

@goldingn @rowlandm @manodeep Hi Nick,

For next week's meetup, is there anything I/we can help?

Thanks, Ming

goldingn commented 6 years ago

Remarkably, it all seems to be under control!

It would be helpful if a couple of people could come a little early (event starts at 3pm, we have the room from 2pm) to help set up. E.g. putting up signs directing people to the room, arranging chairs, fiddling with laptops etc.

rowlandm commented 6 years ago

I can help

El vie., 10 de ago. de 2018 10:56, Nick Golding notifications@github.com escribió:

Remarkably, it all seems to be under control!

It would be helpful if a couple of people could come a little early (event starts at 3pm, we have the room from 2pm) to help set up. E.g. putting up signs directing people to the room, arranging chairs, fiddling with laptops etc.

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/rse-aunz/rse-au/issues/21#issuecomment-411942851, or mute the thread https://github.com/notifications/unsubscribe-auth/AAZo0o43hbwmCSVDGXqcHQ2_nh_Z5BcKks5uPNo3gaJpZM4VErjC .

manodeep commented 6 years ago

zoom link: https://monash.zoom.us/j/653662858

goldingn commented 6 years ago

@manodeep are you planning to touch on US efforts in the RSE space?

I had a chat with Karthik Ram recently, and they now have a website for the organisation they are hoping to set up (they have an NSF scoping grant, which could lead to NSF funding for the org): http://urssi.us/

manodeep commented 6 years ago

I like that idea -- gives a broad international context for the efforts underway.

And I have following the developments on the URSSI front...

mingfangwu commented 6 years ago

For the sign up sheet, I can print those people who registered at the Eventbrite for them to tick off. An empty sign up sheet for those who hasn't signed up to the Eventbrite.

manodeep commented 6 years ago

Copy-pasting @goldingn from https://github.com/rse-aunz/rse-au/issues/26

Here are my notes on the Vic F2F section of today's meeting:

~50 people have signed up already, and I'm planning to advertise it more widely, so hopefully it'll be closer to 100 (then maybe 50 will actually turn up).

The plan is to start with Manodeep talking about what an RSE is & efforts elsewhere, with about 15 minutes worth of content, but encouraging people to interrupt, ask questions and start discussions (so maybe 30-45 minutes total?).

Then I'll run a short activity (that I've seen be really successful at unconferences) to get people talking and discussing issues: getting everyone to stand up in the standing area, make a statement, ask people to stand along a continuum of how strongly they agree or disagree with the statement, then discuss with people near them and have a few people from each part of the cluster report back on why they feel that way. The statements can start silly, and easy to identify with, like:

"cats are better than dogs" "high-level languages like python and R are better than lower-level languages like C++"

then move to more interesting things (which will also be useful for us to know), like:

"I identify as part of the eResearch community" "I identify as an RSE" "My work fits an academic role, not a professional role"

This should take about 30 minutes.

Then we'll get people to split up into discussion groups of 5-8 people on different topics, e.g. what their roles are like, what the problems and potential solutions are, or something more technical, like CWL, training, server administration, whatever. the main idea being to get people talking and feeling engaged. It looks like at least 6 of us from the interim committee will be there (Nick G, Lance, Mingfang, Manodeep, Rowland and Nick May) so that should be enough to wrangle people into groups and keep them on track. We'll provide paper and markers for people keep a record of their discussions. This can take the rest of the time. We've got 2 hours total, but I'm sure nobody will complain if they get to leave early!

We'd like to write a blog post about the meetup, so we'll keep notes on the activity, take photos of the notes (and synthesise them) and have an optional group photo (opt-in because of privacy).

rowlandm commented 6 years ago

Hey @mingfangwu - can we get an email to go out to all participants to sign up to the Google Group?

I want to send out an email to the Unimelb people to keep the momentum going.

mingfangwu commented 6 years ago

For the sign up sheet, I can print those people who registered at the Eventbrite for them to tick off. An empty sign up sheet for those who hasn't signed up to the Eventbrite.

mingfangwu commented 6 years ago

@rowlandm Sure.

Here are some numbers: 93 people registered from the Eventbrite, 21 are in the Google group; 57 attended the event, 16 are in the Google group.

I will send an invitation message today for people to sign up to the Google Group.

rowlandm commented 6 years ago

Thanks!

On Thu, Aug 16, 2018 at 12:02 PM mingfangwu notifications@github.com wrote:

@rowlandm https://github.com/rowlandm Sure.

Here are some numbers: 93 people registered from the Eventbrite, 21 are in the Google group; 57 attended the event, 16 are in the Google group.

I will send an invitation message today for people to sign up to the Google Group.

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/rse-aunz/rse-au/issues/21#issuecomment-413398884, or mute the thread https://github.com/notifications/unsubscribe-auth/AAZo0ogWc5XC4N0ANsB0ZPFFcTicEh8kks5uRNK5gaJpZM4VErjC .

manodeep commented 6 years ago

Attaching presentation RSE-Meetup-Melbourne-Aug2018.pdf

Thanks for reminder @mingfangwu

manodeep commented 6 years ago

@goldingn Did we circulate the group photo from the Melbourne meetup?

goldingn commented 6 years ago

I don't think so, @rowlandm took that