2018-07-24 Interim Steering Committee Meeting

rowlandm commented 6 years ago

2pm Melbourne time 24th July 2018

Agenda:

Rowland is leaving ARDC on the 27th of July. Mingfang will be helping out with the community in his place. Issue here https://github.com/rse-aunz/rse-au/issues/28
Discussion of other things needed for Victorian Face to Face meeting (eg. Zoom for external participants)
Suggest a welcoming person whose job it is to chase up questions from the community (eg. from Kerensa and Bill via github issues)
Look at engaging the community around a CWL subcommitee/group https://github.com/rse-aunz/rse-au/issues/27
eResearch Australasia pre-conference workshop has been approved.

manodeep commented 6 years ago

I have an item to add.

Overview of the international RSE survey and adapting for the Australian context

rowlandm commented 6 years ago

Official approval of the website at https://rse-aunz.github.io/

mingfangwu commented 6 years ago

@manodeep Would be interesting to see commonality and difference among survey results from UK, USA, Netherlands and South Africa etc., or is there already an analysis exist.

goldingn commented 6 years ago

Some sub-bullets for the Vic F2F discussion:

structure for the presentation components (who to give an RSE overview?)
plan for the interactive/discussion components (do we need 'activities'?)
how to sign up attendees (to google group? via paper sign-up sheets?)
access to attendee list to find speakers?
setting up zoom meeting

rowlandm commented 6 years ago

I think we should have one facilitator and maybe 1 speaker. I think we need to engage the room and reduce the time taken to swap speakers etc. But that's just my opinion. Would be good to get feedback from Valerie Maxwell or people who were at the Perth Face ot Face, although that was only 12 people or so.

goldingn commented 6 years ago

Yeah, that's similar to what I was thinking: one person to talk about the RSE definition & progress in the UK/elsewhere. Then perhaps encourage discussion by prepping a handful people to give their (short, no slides) perspectives/experiences on the issues, then opening the floor to others.

Splitting into smaller groups (depending on number of attendees) to discuss issues and ways forward would allow more people to contribute/engage.

There's also a little group activity I've been in a couple of times that seems quite effective at that, and would also give feedback on how attendees identify (e.g. as eResearchers, academic/professional, coders/devs, RSEs/not). Can discuss that on the call.

rowlandm commented 6 years ago

Awesome! That sounds really great. Thanks Nick!

jimmybgammyknee commented 6 years ago

Apologies if this has been mentioned before, but what time is this happening tomorrow?

rowlandm commented 6 years ago

2pm Melbourne time.

El lun., 23 de jul. de 2018 14:42, Jimmy Breen notifications@github.com escribió:

Apologies if this has been mentioned before, but what time is this happening tomorrow?

— You are receiving this because you authored the thread. Reply to this email directly, view it on GitHub https://github.com/rse-aunz/rse-au/issues/26#issuecomment-406937463, or mute the thread https://github.com/notifications/unsubscribe-auth/AAZo0sZaDINCgGW0iyRiKpCnrEjk910Qks5uJVRCgaJpZM4VXWo1 .

manodeep commented 6 years ago

Zoom link for today from @mingfangwu

rowlandm commented 6 years ago

SIgn up sheet at the meeting. Good idea @goldingn

atruskie commented 6 years ago

@rowlandm: "it's not research but it is fundamental to research, with a focus on technology"

goldingn commented 6 years ago

Here are my notes on the Vic F2F section of today's meeting:

~50 people have signed up already, and I'm planning to advertise it more widely, so hopefully it'll be closer to 100 (then maybe 50 will actually turn up).

The plan is to start with Manodeep talking about what an RSE is & efforts elsewhere, with about 15 minutes worth of content, but encouraging people to interrupt, ask questions and start discussions (so maybe 30-45 minutes total?).

Then I'll run a short activity (that I've seen be really successful at unconferences) to get people talking and discussing issues: getting everyone to stand up in the standing area, make a statement, ask people to stand along a continuum of how strongly they agree or disagree with the statement, then discuss with people near them and have a few people from each part of the cluster report back on why they feel that way. The statements can start silly, and easy to identify with, like:

"cats are better than dogs" "high-level languages like python and R are better than lower-level languages like C++"

then move to more interesting things (which will also be useful for us to know), like:

"I identify as part of the eResearch community" "I identify as an RSE" "My work fits an academic role, not a professional role"

This should take about 30 minutes.

Then we'll get people to split up into discussion groups of 5-8 people on different topics, e.g. what their roles are like, what the problems and potential solutions are, or something more technical, like CWL, training, server administration, whatever. the main idea being to get people talking and feeling engaged. It looks like at least 6 of us from the interim committee will be there (Nick G, Lance, Mingfang, Manodeep, Rowland and Nick May) so that should be enough to wrangle people into groups and keep them on track. We'll provide paper and markers for people keep a record of their discussions. This can take the rest of the time. We've got 2 hours total, but I'm sure nobody will complain if they get to leave early!

We'd like to write a blog post about the meetup, so we'll keep notes on the activity, take photos of the notes (and synthesise them) and have an optional group photo (opt-in because of privacy).

dylan-jayatilaka commented 6 years ago

Sorry to miss this. I thought I had the EST time listed, but actually I had the correct WST time ... :-(. Thanks for the meeting notes.

rowlandm commented 6 years ago

No worries!

Regards,

Rowland Mosbergen Manager, Community Platforms | Australian Research Data Commons E: rowland.mosbergen@nectar.org.au | W: www.ardc.edu.au Twitter: @rowlandm

On Wed, Jul 25, 2018 at 11:54 AM, Dylan Jayatilaka <notifications@github.com

wrote:

Sorry to miss this. I thought I had the EST time listed, but actually I had the correct WST time ... :-(. Thanks for the meeting notes.

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/rse-aunz/rse-au/issues/26#issuecomment-407607462, or mute the thread https://github.com/notifications/unsubscribe-auth/AAZo0tmZeBFv26rHSY5CfHw_lciRyv6Qks5uJ8_UgaJpZM4VXWo1 .

rowlandm commented 6 years ago

Great idea!

El mar., 14 de ago. de 2018 11:28, mingfangwu notifications@github.com escribió:

@goldingn https://github.com/goldingn @rowlandm https://github.com/rowlandm

For the sign up sheet, I can print those people who registered at the Eventbrite for them to tick off. An empty sign up sheet for those who hasn't signed up to the Eventbrite.

Cheers, Ming

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/rse-aunz/rse-au/issues/26#issuecomment-412722244, or mute the thread https://github.com/notifications/unsubscribe-auth/AAZo0m4KnMuL6U_zpeek6W334yuPet37ks5uQie7gaJpZM4VXWo1 .

goldingn commented 6 years ago

Did people who signed up via Eventbrite give permission to be signed up? I don't remember doing that.

If not, it would be better to get everyone to sign up afresh I think.

rse-aunz / rse-au

2018-07-24 Interim Steering Committee Meeting #26