July 2023 Meetup Checklist

[andrewiggins]

Meetup Checklist

(Immediately following previous event)

• [x] confirm location: The Collective
• [x] update meetup.com auto-created event with location info (if not Collective)
• [x] create new event in ti.to
• [x] duplicate meetup survey and update speaker info (Google Docs)
• [x] send email via Tito to previous month's attendees with link to survey + link to tickets
• [x] create "event" and update website

(3 weeks out)

• [x] confirm sponsor & update website
• [x] submit invoice to sponsor
• [x] confirm speakers & update website
• [x] create discord event
• [x] click "announce" on meetup.com
• [x] post tweet

(2 weeks out)

• [x] send email to mailing list (customer.io)
• [x] announce in discord

(1 week out)

• [x] send email to meetup.com
• [x] post tweet

(1-2 days before)

• [x] send info to speakers on where/when/what
• [x] send message to volunteers
• [x] prepare MC slide deck, get sign-off

(day of)

• [x] bring nametags, stickers (pronouns, job status), sharpies & drink tickets
• [x] send ti.to check-in link to volunteers in discord
• [x] set up stage (speakers, tv, podium)
• [x] set up chairs
• [x] check A/V with speakers (slide/video/audio output, mic volume check, wifi connection)
• [x] put away chairs and sound/video equipment
• [x] clean up venue

(day after)

• [x] ask speakers to post links to slides to #meetup-chat channel
• [x] create next meetup checklist