Data Management is the process of ingesting, storing, organizing, and maintaining the data created and collected by an organization. It is a broad discipline that encompasses many different aspects of data, including data governance, data quality, data security, and data privacy.
Governance contains the rules and regulations that govern the data management process.
acquisitions.
Contracts
Repository for contracts and agreements related to services, partnerships, and vendor relationships, including terms and conditions, service level agreements, and non-disclosure agreements (NDA).
/Policies
Repository for official policies governing practices within the organization, outlining rules, responsibilities, and procedures for data handling.
/Standards
Storage for standardized guidelines and specifications governing processes, ensuring consistency and quality across the organization.
/Compliance
Area for storing documents related to regulatory and legal compliance requirements pertaining, ensuring adherence to relevant laws and regulations.
/Procedures
Repository for detailed instructions, outlining step-by-step processes, facilitating consistent execution of tasks.
/Management
The Management directory encompasses management-related aspects of the project, including scheduling, financial management, and intellectual property management (patents).
/Schedule
Contains files related to the project’s timeline, deadlines, milestones, and scheduling of resources.
Finance
Holds financial documents, including budgets, expense reports, invoices, and financial planning.
/Patent
Stores information on patents, including applications, granted patents, and related legal documents.
/Requirement
Requirement management is the process of capturing, analyzing, and managing the requirements of a project.
/Software
Software requirements are the functional and non-functional requirements of a software system, including specifications and dependencies.
Functional Requirements: Functional requirements describe the specific behaviors, features, and functionalities that a system or software application must have to meet the stakeholders. Functional requirements include user authentication, data validation, report generation, and transaction processing.
Non-Functional Requirements: Non-functional requirements referred to quality attributes or constraints, define the overall qualities or characteristics that a system or software must possess beyond its specific functionalities. Non-functional requirements include response time, system availability, data integrity, user interface aesthetics, and adherence to industry standards or legal regulations.
/Hardware
Hardware requirements are the functional and non-functional requirements, including servers, storage devices, and networking equipment.
Functional Requirements: Functional requirements describe the specific tasks, operations, or functions that the component must perform to support the overall system's functionality. Functional requirements include processing speed, storage capacity, input/output interfaces, compatibility with software or peripherals, and support for specific protocols or standards.
Non-Functional Requirements: Non-functional requirements define the qualities, characteristics, and constraints that the component must possess to ensure its effectiveness, reliability, and performance. Non-functional requirements focus on aspects such as performance, reliability, scalability, maintainability, power consumption, thermal management, physical durability, mean time between failures (MTBF), mean time to repair (MTTR), and compliance with environmental standards or regulations.
/System
Area for storing documentation detailing system requirements for platforms and applications, ensuring compatibility and optimal performance.
/Architecture
Architecture is the process of designing and implementing the structure relevant to infrastructure and applications.
/Models
Repository for architectural models and diagrams depicting the structure and components, facilitating understanding and planning.
/Integration
Integration is the process of combining the components of a system, ensuring seamless operation and data flow.
/Development
Directory for the management of technical documents and documentation of daily project activities related to the development of solutions.
/Assets
Repository for documentation related to assets used in development, including code libraries, datasets, and other resources. Assets are the resources used to create a system.
/Research
Research is the process of understanding the requirements of a system.
/Design
Design is the process of creating the structure of a system. Area for documentation outlining the design specifications and architecture of the solutions, including database schemas and interface designs.
/Implementation
Implementation is the process of building a system. Repository for documentation related to the implementation of the solutions, including deployment plans, configuration settings, and installation instructions.
/Communication
Communication is the process of exchanging information between people.
/Emails
Storage for email communications related to activities, including discussions, notifications, and updates.
/Discussions
Area for hosting discussions and conversations related to topics, facilitating collaboration and knowledge sharing among team members.
/Announcements
Repository for announcements and updates related to initiatives, projects, and milestones, keeping stakeholders informed and engaged.
/Presentations
Storage for presentations and slideshows related to topics, used for training, education, and communication purposes.
/Documentation
Documentation is the process of creating and maintaining records of an organization's activities.
/Meetings
Area for documentation related to meetings and discussions concerning topics, including agendas, minutes, and action items.
/Reports
Storage for reports and documentation summarizing activities, performance metrics, and outcomes, providing insights for decision-making and planning.
/Audits
Repository for documentation related to audits and assessments of processes and practices, ensuring compliance and identifying areas for improvement.
Orders
Storage for purchase orders and procurement documentation related to tools, software licenses, infrastructure resources, and hardware
/Shared
Shared is the process of creating and maintaining templates and guidelines for an organization's activities.
/Templates
Reusable documents for an organization's activities, such as data dictionaries, data flow diagrams, and project plans.
/Guides
Storage for guidelines and best practices relevant to activities, providing recommendations and instructions for carrying out tasks effectively.
1.3. File Types
File extensions descriptions provide a quick reference to understand the common file types and their typical usecase.
*.docx
A Microsoft Word document, commonly used for text documents that may include formatting, images, and other embedded elements.
*.xlsx
A Microsoft Excel spreadsheet, ideal for organizing, analyzing, and storing data in tables.
*.pptx
A Microsoft PowerPoint presentation, used for creating slideshows with a combination of text, images, and multimedia.
*.pdf
Portable Document Format, a file format developed by Adobe that preserves the formatting of a document and is widely used for distribution.
*.csv
Comma-separated values file, which stores tabular data in plain text, with each line representing a row and each value separated by a comma.
*.xml
Extensible Markup Language, a flexible text format used for structured document exchange on the web.
*.txt
A basic text file that contains unformatted text, recognized by any text editor.
*.zip
A Zip archive, which is a compressed file format that supports lossless data compression and can contain multiple files or directories.
*.tar
A Tarball archive, often used on Unix-based systems, is a collection of files combined into one file for easier distribution or backup.
*.gz
A Gzip archive, which is a file compressed by the standard GNU zip (gzip) compression algorithm.
*.7z
A 7-Zip archive, which is a file format that supports several different data compression, encryption, and pre-processing algorithms.
1.4. Rules
File Naming Convention
Ensures that documents are identifiable and sortable, streamlining project management and collaboration.
Data Management
Data Management is the process of ingesting, storing, organizing, and maintaining the data created and collected by an organization. It is a broad discipline that encompasses many different aspects of data, including data governance, data quality, data security, and data privacy.
1. Category
1.1. Structure Types
1.2. Directory Types
/GovernanceGovernance contains the rules and regulations that govern the data management process. acquisitions.
Contracts/Policies/Standards/Compliance/Procedures/ManagementThe Management directory encompasses management-related aspects of the project, including scheduling, financial management, and intellectual property management (patents).
/ScheduleFinance/Patent/RequirementRequirement management is the process of capturing, analyzing, and managing the requirements of a project.
/Software/Hardware/System/ArchitectureArchitecture is the process of designing and implementing the structure relevant to infrastructure and applications.
/Models/Integration/DevelopmentDirectory for the management of technical documents and documentation of daily project activities related to the development of solutions.
/Assets/Research/Design/Implementation/CommunicationCommunication is the process of exchanging information between people.
/Emails/Discussions/Announcements/Presentations/DocumentationDocumentation is the process of creating and maintaining records of an organization's activities.
/Meetings/Reports/AuditsOrders/SharedShared is the process of creating and maintaining templates and guidelines for an organization's activities.
/Templates/Guides1.3. File Types
File extensions descriptions provide a quick reference to understand the common file types and their typical usecase.
*.docx*.xlsx*.pptx*.pdf*.csv*.xml*.txt*.zip*.tar*.gz*.7z1.4. Rules
File Naming Convention
Ensures that documents are identifiable and sortable, streamlining project management and collaboration.
YYYY0M0Dtypescopeauthortitleversionextension2. References