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snipe / snipe-it

A free open source IT asset/license management system
https://snipeitapp.com
GNU Affero General Public License v3.0
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Printable form on acceptance of equipment #4651

Open paulo1624 opened 6 years ago

paulo1624 commented 6 years ago

Expected Behavior (or desired behavior if a feature request)

Hi Snipe-IT, May I request to have this kind of printable form on acceptance of equipment. And also can i suggest to have a specific or choices to assign user to be print on this Tab "Print All Assigned.

Actual Behavior

(what actually happens goes here)

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tomasisko12 commented 1 year ago

bump

coach1988 commented 12 months ago

Hello there,

we're currently evaluating Snipe-IT and as IT department, we really like it and it does make things a lot easier, thank you so much for all the countless hours you must have poured into this while keeping it open and free.

To effectively integrate into our workflows, we do need to get HR on board, but they require a document that contains the accepted EULA and the signature, so we are facing two main issues here:

  1. We can only get a signature, but not the text, the signature expresses approval for
  2. It is impossible to keep track of the EULA "version" that was signed, in case it changes down the road

I have two ideas about how I would love to see those things overcome:

  1. The reports could get extended with a field that contains a copy of the EULA that was in place at the time of signing
  2. A PDF could get generated at the time the signature is saved online, which contains all the information (date, time, eula, recipient, hardware): Already mentioned above, but I would also like to mention that sending it via email instead of attaching it to the asset/user would be a viable solution.

The platform already sends out notifications when a user accepts an asset, to both parties involved - These would be perfect to get it out of the door without having to save a pile of PDF's all the time. Important contacts are involved in the processes via the notifications, so they can create processes for themselves to preserve the information if necessary, the IT gets them anyways (or can regenerate it if idea 1 could find its way into the product) and the recipient can decide on his own if he wants to keep it or not.

PS: Really, thank you for your work.

EDIT: Please, ignore that, this is all we needed: https://github.com/snipe/snipe-it/issues/11524#issuecomment-1724776760 (you should consider showing this column by default)

snipe commented 12 months ago

Hi @coach1988 - Thanks very much for the kind words. It's always very nice to hear.

We already do store the signed EULA with signature as a PDF (via commit #10737), for the very reasons you mentioned (point in time proof of what EULA they signed in that moment). You can find these under user history with their signature and also a download link to the PDF itself.