Digest of the changes between versions 49786da (approximately when we last conducted a review) and 6bcac04 (latest) of the ops manual:
Renamed Competition Programme Team to Competition Team.
Generalised of money management responsibility from the Competition Committee to every team committees.
Specified that the trustees are ultimately responsible for fundraising and deciding how the charity spends its money.
Clarified that all spending must be made within the most recently approved budget.
Removed the requirement for emergency contact details to be held for every volunteer.
Added the requirement for all volunteers to abide by the code of conduct and safeguarding policy.
Reworked specification of kit team:
Updated overview:
Was: "The purpose of the Kit Team is to oversee and manage the development, maintenance and support of the Student Robotics Kit ('the Kit') for the purpose of running an annual robotics competition... The Kit Team is responsible for providing the Kit Service to the core team in order to enable the competition."
Now: "The purpose of the Kit Team is to develop and maintain the SR Kit and to provide a Kit Service to enable the SR Competition Programme."
Clarified outward-facing responsibilities of kit team:
Removed development of kit
Removed maintenance, manufacture and purchasing of kit.
Added delivery of kit to teams (via Kickstart or not)
Added collection/holding of kit disclaimer forms
Extended recovery of kit to include dealing with requests for late return of kit and chasing up any missing kit.
Added safe storage of kit.
Added:
"The committee should not unreasonably restrict membership of the team."
Specified how to handle resignation of a committee member:
"If a committee member wishes to resign they should email the Trustees. The Trustees will work with the individual to see if there is any more help and support that they can provide to allow them to continue in their role. If there is no option for the individual to continue, the Trustees will work with the rest of the committee to find a volunteer to become a replacement committee member."
Removed explicit responsibilities to uphold SR's vision, mission and values; operate within the framework defined in the ops manual; and abide by the code of conduct.
Replaced named roles (Chairperson, Secretary, Treasurer) with named responsibilities:
Reporting to trustees was previously one of the responsibilities of the Secretary
Budget/expenditure management fully covers the responsibilities of the Treasurer
Communicating with competition team is a new (and currently unassigned) responsibility.
Specified that the kit team is now guaranteed a budget for storing and maintaining the kit. Budget for development projects remains ad-hoc.
Digest of the changes between versions 49786da (approximately when we last conducted a review) and 6bcac04 (latest) of the ops manual: