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srobo / tasks

Collects all the tasks which we want to work on.
https://github.com/srobo/tasks/issues
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Plan post-finals sequence #128

Closed trickeydan closed 5 years ago

RealOrangeOne commented 5 years ago

Related to https://github.com/srobo/tasks/issues/133.

I'm more than happy to give the ceremony

RealOrangeOne commented 5 years ago

A suggested plan:

Assuming the speaker has time, it would be nice for them to present the awards, and me to just read out the winning teams.

trickeydan commented 5 years ago

The prizes are in an arbitrary order. Although I do think the first movement should be the first award, and the main competition ones should be the last.

I think committee award should be the last of the non-main prizes. In the past it has been like that I think

RealOrangeOne commented 5 years ago

I think committee award should be the last of the non-main prizes. In the past it has been like that I think

I agree, updated comment.

trickeydan commented 5 years ago

Can we write this into a PR for the runbook? It will be useful to keep this for the future and a PR allows better review.

RealOrangeOne commented 5 years ago

We can, but i've intentionally not. https://github.com/srobo/runbook/pull/8 somewhat blocks putting things in the runbook for now. I've got a note for myself to move anything i've worked on into the runbook to the relevant page for after the competition.

For now, just put feedback in here, quote replying where possible. We shouldn't be blocking review on it.

trickeydan commented 5 years ago

We can, but i've intentionally not. srobo/runbook#8 somewhat blocks putting things in the runbook for now. I've got a note for myself to move anything i've worked on into the runbook to the relevant page for after the competition.

I suggest making a task to track this post-competition.

Tyler-Ward commented 5 years ago

This plan really needs to be almost a stageplay style plan in order that we can plan around it and avoid the mess ups we have made the last few events.

Things we need to know

PeterJCLaw commented 5 years ago

We can, but i've intentionally not. srobo/runbook#8 somewhat blocks putting things in the runbook for now. I've got a note for myself to move anything i've worked on into the runbook to the relevant page for after the competition.

I suggest making a task to track this post-competition.

An alternative is to base a branch on https://github.com/srobo/runbook/pull/8 and open a PR which targets that PR. This ends up a bit odd in terms of what gets merged when, but you get the right history and nice diffs on GitHub.

PeterJCLaw commented 5 years ago

This plan really needs to be almost a stageplay style plan in order that we can plan around it and avoid the mess ups we have made the last few events.

Things we need to know

* Relative timings. we should probably start this from the end of the final.

Bear in mind that we might have a tiebreaker to run. We cannot start the ceremony until the final has been scored.

* What kit e.g. prizes and mics need to be where when.

All the prizes should be on the table from the start. The MC needs a mic, as does the speaker. The speaker doesn't need their mic once they're done talking, even if they're handing out prizes. Maybe therefore only have a single mic?

* What lighting and sound triggers are required.

IMO: None whatsoever. We should run with boring static lights and no additional sound effects. Statically setting these long before we start the ceremony is ideal.

Other things to consider:

Tyler-Ward commented 5 years ago

see hack MD here https://hackmd.io/07dzrtQaRSe22IqXucqHwg

Tyler-Ward commented 5 years ago

Post finals plans

Pre finals tasks

Finals start

Finals end

Marshals perform scoring and report scores. Marshals Clear arena of robots. Score entry enter scores but do not push live In event of tiebreak score entry should signal this and arena will be cleaned and reset goto "Finals start".

Out of match mode lighting faded to general wash stage wash repointed

Staging area dismantled and competetors and spactators alowed in to it and arena Stage is of spectators cleared Scoring staff write and prepare awards cards for ranked roles Trophies and awards cards moved to stage Speaker and presenter are miced up and mics tested.

room lights faded down finals playlist faded down

Start of Prizegiving ceremony

stage wash faded up Primary speaker enters stage left

Initial speach and intro to the prizegiving

Guest speaker enters stage left

Guest speaker gives a speech ~10 minuites

Awards (in order!)

Awards loop (for prize in prizes):
  1. awards card given to guest speaker
  2. Award description and notes read out by presenter
  3. speaker opens awards card
  4. Speaker reads out the winning team
  5. Team gathers stage left
  6. Filler talk
  7. Team enters stage left
  8. Team given award (and prizes) by guest and congratulated
  9. Team exits stage right
  10. Goto loop

External speaker exits stage left

Thanking people:

Finals closing remarks from prize giving Next steps anouncments. Kit return

Speaker exits stage left

End of prize-giving ceremony

stage lights fade to black nonsync fades up exit playlist room wash fades up

voluntters to clear cube cube packdown begins

@Adimote can you add the following roles to the volunteer sheets Stage left guard to buffer teams and manage stage access Stage right guard to ensure teams leave stage and that they have room to do so.

Adimote commented 5 years ago

I've now added the roles to the schedule

Tyler-Ward commented 5 years ago

Then this is done

PeterJCLaw commented 5 years ago

Did we want the pre-finals tasks to be a role? I think we thought the card preparation might be a good fit for @antoinepetty if he's free then, as he likely needs the same information for social media/the news blog post?

antoinepetty commented 5 years ago

I'm not sure exactly what you mean, but I should be free to do that just after the finals.

PeterJCLaw commented 5 years ago

Sorry, I wasn't at all clear!

We'd like to have envelopes with the names of the winner of each award on them for the presenter to open. While a little odd for the place prizes, it brings a air of award ceremony to the others. Practically this means that the speaker has some notes to work from, ensuring that the award goes to the right people without needing to rely on memory. The cards could even have some prompts for what to say about the award and the team.

The plan is that someone write up the cards and put them in the envelopes on the Sunday afternoon. Most can be done well ahead of time, though obviously the place prizes will need writing up after the finals.

Where we have time, having the details on the card printed is definitely an option.

We're deliberately getting spare token-marker card (#221) so we can use the spare for these cards too.