dinahhandel
commented
10 months ago This question has been posed to archivists and the responses are:
"1. Discrepancies in SPEC…since we haven’t historically needed to check “published” in order to export, there are many guides where this would need to be reconciled. However, some guides might have been published before, but are being edited - new addenda added. We would not want them published again until that is completed. It is very likely that old guides imported into archivists toolkit (originally) were never marked as published." - Glynn Edwards
"There are several reasons for the published unpublished discrepancy.
Aligning with Glynn's comment. It was not required by OAC, for many years, checking the "publish" box was not done. This has been rectified in the last 2 years, and any FA's that are updated get this adjusted. This has not been done comprehensively as a remediation process.
As far as a gap between the number of OAC FA's and ASpace resource records (and numbered collections. There are many collection resource records that are placeholders for collections that are not processed, exist to track items that were sent to SAL3 before processing [when that was a thing], or are partially processed collections that were not completed for various reasons. Sometimes resource records have been created for internal use and not necessarily for publication.
I would expect to address the ARclight publication issue there would need to be remediation to address FA's that need to have "publish" checked." - Nathan Coy
In ASpace Prod we have:
Total published/non-suppressed EADs: 2398 (170MB)
Archive of Recorded Sound Resources/Collections: 238 Published Resources/Collections: 37 Count in OAC: 141
Cubberley Education Library Resources/Collections: 1829 Published Resources/Collections: 1816 Count in OAC: 0
Department of Special Collections and University Archives Resources/Collections: 10055 Published Resources/Collections: 515 Count in OAC:
East Asia Library Resources/Collections: 28 Published Resources/Collections: 1 Count in OAC: 2
Engineering Library Resources/Collections: 3 Published Resources/Collections: 0 Count in OAC: 0
Graduate School of Business Archives Resources/Collections: 0 Published Resources/Collections: 0 Count in OAC: 0
Medical History Center Resources/Collections: 3 Published Resources/Collections: 3 Count in OAC: 3
Music Library Resources/Collections: 5 Published Resources/Collections: 0 Count in OAC: 5
Sezione dei manoscritti e dei rari Resources/Collections: 2 Published Resources/Collections: 0 Count in OAC: 0
Stanford University. Libraries. Resources/Collections: 1 Published Resources/Collections: 0 Count in OAC: 0
Stanford Law School Resources/Collections: 36 Published Resources/Collections: 2 Count in OAC: 0
Virtual Tribunals Resources/Collections: 1 Published Resources/Collections: 1 Count in OAC: 0